UNDP Jobs - 47610- Program Assistant - SU-4 (Open to Nepalese Nationa

Program Assistant - SU-4 (Open to Nepalese Nationals only) NEX Project

Location :

Kathmandu, NEPAL

Type of Contract :

Other

Starting Date :

01-Sep-2014

Application Deadline :

16-Jul-14 (Midnight New York, USA)

Post Level :

Other

Duration of Initial Contract :

One year with possibility of extension

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UNDP Nepal is working with government agencies, national human rights institutions, and civil society organizations, to implement a Strengthening the Rule of Law and Human Rights Protection System in Nepal’ Programme (the ROLHR ). The ROLHR Programme aims to ensure that women and vulnerable groups are able to benefit from a protective legal framework and many recent improvements in the field of administration of justice. The ROLHR will do so through a ‘three pronged’ approach. First, it will develop the capacity of vulnerable groups to access rule of law institutions and assert and enjoy their rights and entitlements. Second, it will support rule of law institutions to be more responsive to increased demands for justice service delivery, including in a changed context. Third, it will support the civil society as well as human rights actors, institutions, and media to work together to ensure accountability for justice service delivery.

To strengthen the administration of justice, the ROLHR will support the development of a justice sector reform process, through which rule of law institutions will define their own priorities and identify measures to effectively address them. The Programme will support justice sector institutions to conduct pilots to identify ‘what is needed’ and ‘what works’, and then to institutionalize successful pilot initiatives throughout Nepal, including through the development of research, planning, monitoring and evaluation capacities.

To strengthen access to justice, the ROLHR will also support: the revision of laws and development of human resource capacities needed to implement penal legislation, anti-gender based violence, caste based discrimination, and corruption legislation; an ‘affirmative action’ law degree scholarship and internship scheme through which vulnerable groups currently not well represented in the legal profession can obtain a law degree and practical work experience; and the development of a relevant, accessible and integrated socio-legal aid scheme, which will provide support to enable vulnerable groups to assert and enjoy their rights in civil and criminal cases, including poverty-reducing entitlements such as inheritance, pensions, education allowances, health and legal services.

To strengthen accountability for the delivery of justice and other services that promote and protect human rights, the Programme will support the development of the core institutional capacities which the National Human Rights Commission (NHRC) needs to adapt to its new mandates provided by the NHRC Act. This component will implement a capacity development approach focused at three levels (Commissioner (leadership), Secretariat (management) and Programmatic (operations), with a view to further enabling the NHRC to perform its crucial ‘watchdog’ role, monitoring, promotion, advocacy, and complaints handling through investigations. A key focus of this component will be to develop the NHRC’s capacity to enable other national human rights institutions and actors to achieve critical mass on human rights issues through coordinated advocacy and other joint activities. Moreover, the Programme will also support a credible transitional justice process for conflict victims.

The justice sector reform process will be implemented through the Justice Sector Coordination Committee network, to support policy dialogue, strategic planning, research, monitoring and evaluation, and pilot activities to improve the administration of justice across the sector. It is intended that this component will result in the development of a national strategy for justice sector reform in Nepal, supported by a multi-donor funding mechanism. The Programme will support the Ministry of Law, Justice, Constituent Assembly and Parliamentary Affairs (MoLJCAPA) to lead reform of Nepal’s legal aid landscape, towards the establishment of an integrated system which coordinates and regulates relevant, accessible socio-legal aid service provision throughout Nepal. The ROLHR Programme will support the MoLJCAPA to lead revision of legislation not aligned with the constitution and international human rights instruments to which the Government of Nepal is a State Party. The Programme will also support the development of the human resource capacities needed to implement those laws.

Duties and Responsibilities

Programme Assistant will be responsible:

Updating the attendance and leave records of the staff;
Coordinating and handling front desks including receiving visitors;
Arranging appointments of the senior project staffs i.e National Project Manager/Project Coordinators/Officers;
Handle payment disbursement, receiving payment invoices as instructed by Finance Associates;
Handle incoming and outgoing letters, guide and monitor messengers;
Provide support for procuring air tickets, maintaining travel orders and DSA claims calculation for national staffs;
Provide support for arranging meetings, workshops and training etc. and prepare meeting minutes;
Provide support for archiving of project documents produced by the project;
Keeping project activity related files up-to-date on a daily basis and archive the old files;
Draft routine correspondence on matters concerning project activities and maintain incoming and outgoing mails;
Maintain up-to-date external contact lists;
Handling all incoming phone calls;
Perform task as instructed by Admin and Finance Associate assist in a day to day basis;
Assisting to organize field visits in the course of implementation of project activities;
Supporting to draft minutes of the project meeting and follow up;
Carrying out any other task related to project work as per the requirements of the project;
Perform English and Nepali typing as requested by Project staffs.

Competencies

Commitment to Continuous Learning:

Willingness to keep abreast of new developments in the field.

Communications:

Excellent communication (spoken and written) skills, including the ability to convey the message to counterpart at all level.

Planning & Organizing:

Ability to plan the work, meet tight deadlines and handle multiple concurrent projects/activities.

Teamwork:

Excellent interpersonal skills, ability to establish and maintain effective partnerships and working relations in a large organisation comprised of multi-cultural, multi-ethnic environment.

Required Skills and Experience

Education:

At least Intermediate level in business studies, management or relevant areas

Work Experience:

Three year of relevant work experience of I/NGO or related development agency.

Computer Skills:

Excellent command of MS Word and MS Excel, MS power points and proficient in use of emails and Internet.
Ability to type in Nepali will be an added advantage.

Language:

Good command of spoken and written Nepali & English.