Background

UNDP Nepal is working with government agencies, national human rights institutions, and civil society organizations, to implement a Strengthening the Rule of Law and Human Rights Protection System in Nepal’ Programme (the ROLHR ).  The ROLHR Programme aims to ensure that women and vulnerable groups are able to benefit from a protective legal framework and many recent improvements in the field of administration of justice.  The ROLHR will do so through a ‘three pronged’ approach.  First, it will develop the capacity of vulnerable groups to access rule of law institutions and assert and enjoy their rights and entitlements.  Second, it will support rule of law institutions to be more responsive to increased demands for justice service delivery, including in a changed context. Third, it will support the civil society as well as human rights actors, institutions, and media to work together to ensure accountability for justice service delivery. 
 
To strengthen the administration of justice, the ROLHR will support the development of a justice sector reform process, through which rule of law institutions will define their own priorities and identify measures to effectively address them.  The Programme will support justice sector institutions to conduct pilots to identify ‘what is needed’ and ‘what works’, and then to institutionalize successful pilot initiatives throughout Nepal, including through the development of research, planning, monitoring and evaluation capacities.  
 
To strengthen access to justice, the ROLHR will also support: the revision of laws and development of human resource capacities needed to implement penal legislation, anti-gender based violence, caste based discrimination, and corruption legislation; an ‘affirmative action’ law degree scholarship and internship scheme through which vulnerable groups currently not well represented in the legal profession can obtain a law degree and practical work experience; and the development of a relevant, accessible and integrated socio-legal aid scheme, which will provide support to enable vulnerable groups to assert and enjoy their rights in civil and criminal cases, including poverty-reducing entitlements such as inheritance, pensions, education allowances, health and legal services.
 
To strengthen accountability for the delivery of justice and other services that promote and protect human rights, the Programme will support the development of the core institutional capacities which the National Human Rights Commission (NHRC) needs to adapt to its new mandates provided by the NHRC Act.  This component will implement a capacity development approach focused at three levels (Commissioner (leadership), Secretariat (management) and Programmatic (operations), with a view to further enabling the NHRC to perform its crucial ‘watchdog’ role, monitoring, promotion, advocacy, and complaints handling through investigations.  A key focus of this component will be to develop the NHRC’s capacity to enable other national human rights institutions and actors to achieve critical mass on human rights issues through coordinated advocacy and other joint activities.  Moreover, the Programme will also support a credible transitional justice process for conflict victims.
 
The justice sector reform process will be implemented through the Justice Sector Coordination Committee network, to support policy dialogue, strategic planning, research, monitoring and evaluation, and pilot activities to improve the administration of justice across the sector.  It is intended that this component will result in the development of a national strategy for justice sector reform in Nepal, supported by a multi-donor funding mechanism. The Programme will support the Ministry of Law, Justice, Constituent Assembly and Parliamentary Affairs (MoLJCAPA) to lead reform of Nepal’s legal aid landscape, towards the establishment of an integrated system which coordinates and regulates relevant, accessible socio-legal aid service provision throughout Nepal.  The ROLHR Programme will support the MoLJCAPA to lead revision of legislation not aligned with the constitution and international human rights instruments to which the Government of Nepal is a State Party.  The Programme will also support the development of the human resource capacities needed to implement those laws.

Duties and Responsibilities

Full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies.
 
Provides administrative and logistical support, focusing on achievement of the following results:
  • Receipt of shipments, preparation of documents for Vendor payment (received/sent);
  • Preparation of all necessary documentation, implementation of follow-up actions, drafting correspondence related to receipt of goods and services;
  • Arrangement of travel and hotel reservations and preparation of travel authorizations for the unit staff;
  • Administrative support to organization of conferences, workshops, retreats;
  • Preparation of routine correspondence, faxes, memoranda and reports in accordance with Project rules.
Extracting, inputting, copying and filing data from various sources;
  • Filling and record maintenance of the RoLHR;
  • Checking vehicle logs and preparation of the draft vehicle history reports and maintenance plans;
  • Assist the UNDP Dispatcher in dispatching and optimal utilization of office vehicles;
  • Provide monthly transport reports with useful analysis for management;
  • Prepare the units attendance sheet and calculate their overtime;
  • Maintain a log of RoLHR vehicles for maintenance to the workshop.
Provides support to office maintenance and assets management, focusing on achievement of the following results:
  • Collection of information on assets management, maintenance of records and files on assets management
  • Maintenance of files and records relevant to office maintenance;
  • Provides support to knowledge building and knowledge sharing in the CO, focusing on achievement of the following results;
  • Participation in the training for the operations/projects staff on administration;
  • Contributions to knowledge networks and communities of practice.

Competencies

Functional Competencies:

Professionalism:
  • Adequate knowledge of Office administration.
Commitment to Continuous Learning:
  • Willingness to keep abreast of new developments in the field.
Communications:
  • Excellent communication (spoken and written) skills, including the ability to convey the message to counterpart at all level.
Planning & Organizing:
  • Ability to plan the work, meet tight deadlines and handle multiple concurrent projects/activities.
Teamwork:
  • Excellent interpersonal skills, ability to establish and maintain effective partnerships and working relations in a large organisation comprised of multi-cultural, multi-ethnic environment.

Required Skills and Experience

Education:
  • At least School Leaving Certificate (SLC).
Experience:
  • Three years of relevant work experience.
  • Experience of working with I/NGO or related development agency will be as added advantage
Computer Skills:
  • Good knowledge of MS Word and MS Excel, MS power points and proficient in use of emails and Internet. 
  • Ability to type in Nepali  will be an added advantage.
Language:
  • Good command of spoken and written Nepali & English