Background
UN Women was established through the merging of four gender-based entities in the UN system, namely DAW, OSAGI, INSTRAW and UNIFEM and to undertake three main functions: a) to support UN Member States’ deliberations at the global levels, in intergovernmental bodies such as the Commission on the Status of Women (CSW), where international policies, standards and norms are negotiated and agreed upon; b) to lead and coordinate efforts at the UN system to achieve gender equality; and c) to help countries in translating international standards into practices, to achieve real changes in women’s lives. UN Women has identified five (5) priority areas of intervention, namely:- Increasing women’s leadership and participation;
- Enhancing Women’s Economic Empowerment;
- Ending Violence Against Women and Girls;
- Engaging Women in peace and Security Responses;
- Making plans and Budgets Gender-Responsive.
Under the overall guidance of the National Coordinator, the Programme and Finance Assistant provides administrative support to the country team in the management of finances and implementation of operational strategies to ensure accurate, timely and properly documented delivery of country programme and project outputs.
Duties and Responsibilities
Summary of Key Functions:- Provides administrative support to the country team;
- Provides support to country team in management of finance and operations;
- Provides support to partnership building, project monitoring and knowledge sharing.
Provides effective support to the country team in the management of financial resources focusing on achievement of the following results:
- Programme and project budgets are carefully planned, recorded, disbursed, monitored, analyzed and reported;
- Financial reports (FACE) are properly and timely prepared by partners according to UN Women policies and procedures;
- Financial reports (FACE) are reviewed and verified thru proper sampling checks of receipts and other supporting documents;
- Advances to partners are closely monitored to ensure timely liquidation and long outstanding advance, if any, being effectively followed-up for clearance;
- Requests for payments are properly and timely prepared with required supporting documents and submitted to the regional office for payments to be made timely and accurately;
- Month-end and year-end financial closing checklists are completed and submitted timely according to HQ requirements;
- Financial documents and files are systematically recorded and stored to ensure access as well as safety and confidentiality;
- Programme and project funds are managed in keeping with UN Women’s policies, procedures and standards;
- Financial transactions and procurement are well-planned, documented and executed according to UN Women’s policies, procedures and standards;
- Country team is supported in ensuring smooth, prompt and effective communication and coordination with partners and with UN Women ROAP and other UN offices, and routine correspondence are promptly prepared and/or attended to;
- Country team is provided logistical and administrative support in accessing and utilizing basic information technology;
- Office premises, equipment and other assets are well-maintained;
- Programme, project and institutional documents are properly filed and updated.
- Travel arrangements for country team and of relevant partners (as the need arises), are efficiently facilitated, organized and coordinated;
- Programme and activity outputs are delivered with properly documented quality results;
- Logistical arrangements (such as location and venue of meetings, other conference facilities) are well prepared and contribute to the achievement of the activity’s goals;
- Being a petty cash custodian of the office to facilitate small-valued payments with full compliance to UN Women rules and regulations;
- Other administrative tasks including VAT (Value-Added tax) claims for project expenses if applicable.
Participates in staff meetings of the country team and other such meetings to give updates on operational concerns, and undertakes other tasks as the need arises and as required by the National Coordinator.
Competencies
Corporate Competencies:- Demonstrates commitment to UN Women’s mission, vision and values;
- Displays sensitivity and fairness in regard to race, color, religion, sex, national and ethnic origin, age, sexual orientation, and disability.
Knowledge Management and Learning
- Shares knowledge and experience;
- Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills.
- Ability to perform a variety of repetitive and routine tasks and duties;
- Ability to review data, identify and adjust discrepancies;
- Ability to produce accurate and well-documented records conforming to the required standard;
- Ability to handle a large volume of work possibly under time constraints;
- Good knowledge of administrative rules and regulations;
- Strong communication and IT skills.
- Focuses on results for the client and responds positively to feedback;
- Consistently approaches work with energy and a positive, constructive attitude;
- Remains calm, in control and good humored even under pressure.
Required Skills and Experience
Education- Secondary Education preferably with specialized certification in Business or Public Administration, Accounting, Development, Women’s Studies or any related field.
- Minimum 5 years of relevant experience in finance and administration at national level;
- Experience in the use of IT and basic office software packages (MS word, Excel, etc);
- Knowledge of UN Women's programmes is a plus;
- Familiarity with the use of ATLAS is an advantage.
- Fluency (written and oral) in English and Filipino is required.
Humanresources.ph@undp.org
or
Human Resources
United Nations Development Programme
30th Floor, Yuchengco Tower I, RCBC Plaza
Ayala Ave., cor. Sen. Gil Puyat Ave., Makati City
indicating the “Application to the Post Title and Vacancy No” on or before 16 July 2014. Kindly note that only completed P.11 forms will be reviewed. UNDP is an equal opportunity employer. Please note that we will contact only the short-listed candidates.