Project Associate

Advertised on behalf of :

Location : Bangkok, THAILAND
Application Deadline :23-Jul-14 (Midnight New York, USA)
Type of Contract :Service Contract
Post Level :SC-6
Languages Required :
Starting Date :
(date when the selected candidate is expected to start)
Duration of Initial Contract :1 year (Renewable subject to good performance and availability of funds)


Under the overall guidance of the Team Leader of the respective Practice Areas and direct supervision of the Project Manager and the Regional Portfolio Specialist, the Project Associate ensures effective delivery of global and regional projects by entering and managing data and supporting programme implementation consistent with UNCDF & UNDP rules and regulations.
The two global projects managed at the moment by the regional office are CleanStart and LoCAL:
CleanStart: UN Capital Development Fund (UNCDF), together with the United Nations Development Programme (UNDP), has developed a global programme that aims to assist poor households and micro-entrepreneurs to obtain access to sustainable, low-cost clean energy through microfinance. This programme, called CleanStart for short, will support 18 Financial Service Providers (FSPs) across six countries in Asia and Africa to build capabilities to provide clean energy financing. The programme will also provide support to strengthening the energy value chain and policy environment to ensure the energy technologies and services financed are reliable and provides value to clients.
The Project Associate works in close collaboration with the UNCDF & UNDP operations, programme and projects’ staff in the CO, Programme Support Unit at the regional office and UNCDF HQs as required for resolving complex programme, project and finance-related issues and exchange of information.

Duties and Responsibilities

1.      Supports formulation of programme strategies and implementation of UNCDF programmes focusing on achievement of the following results:
  • Collection, analysis and presentation of background information for preparation of CCA, UNDAF, CPD, CPAP, effective application of RBM tools and establishment of management targets (BSC).
  • Provision of support to formulation of global, regional and country programmes, draft project documents, work plans, budgets, proposals on implementation arrangements.
  • Updating of project information for the development or updating of the corporate plan.
2.      Provides effective support to management of global and regional programmes focusing on the achievement of the following results:
  • Creation of a project in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project.
  • Provision of guidance to the project staff on routine implementation of projects.
  • Presentation of information for audits, supports implementation of audit recommendations.
  • Development of Project Annual Work Plan.
  • Development and implementation of the Project monitoring action plan based on Project Monitoring framework.
  • Development of Project Report (quarterly and annually) by providing the information on the project progress, operational issues and disbursement.
  • Implementation of Mid Term and Final Project evaluation.
  • Management of the project procurement plan, and support to timely procurement of services and goods.
  • Management of travel arrangements and processing of travel entitlements for project team missions.
  • Preparation of logistics for project meetings, workshops and seminars.
3.      Provides financial management support to the project team focusing on achievement of the   following results:
  • Review of the Financial Reports and regular monitoring of financial performance.
  • Regular updates on the disbursement status to project management.
  • Preparation of non-PO vouchers for development projects.
  • Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
  • Timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
  • Creation of requisitions/register of goods receipt in Atlas or creation of Vendors/Purchase Orders (depending on the roles assigned in ATLAS).
  • Budget check for requisitions, POs and vouchers.
  • Timely payment for services and goods rendered.
4.      Supports resource mobilization focusing on achievement of the following results:
  • Analysis of information on donors, preparation of donor’s profile.
  • Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas.
  • Finalisation of donor contribution agreements.
  • Monitoring and timely follow-up of obligations as per the terms and conditions of donor contribution agreements.
5.      Ensures facilitation of knowledge building and knowledge sharing focusing on achievement of the following results:
  • Development and maintenance of the project filing system.
  • Organization of trainings for the operations/ projects staff on programme.
  • Synthesis of lessons learnt and best practices in programme.
  • Sound contributions to knowledge networks and communities of practice.


Functional Competencies:
Advocacy/Advancing A Policy-Oriented Agenda
Level 1.1: Support the preparation of information for advocacy
  • Identifies relevant information for advocacy for a variety of audiences
Results-Based Programme Development and Management
Level 1.1: Contributing to results through provision of information
  • Provides information and documentation on specific stages of projects/programme implementation
  • Provides background information to identify opportunities for project development and helps drafting proposals
Building Strategic Partnerships
Level 1.1: Maintaining information and databases
  • Analyzes general information and selects materials in support of partnership building initiatives
  • Maintains databases of donor information
  • Tracks and reports on mobilized resources
Innovation and Marketing New Approaches
Level 1.1: Implementing processes and uses products
  • Documents and tracks innovative strategies/best practices/new approaches
  • Responds positively to new approaches
Resource Mobilization (Field Duty Stations)
Level 1.1: Providing information for resource mobilization strategies
  • Maintains information/databases on potential and actual donors
  • Maintains database of project files
  • Provides data and information needed for preparation of project documents
Promoting Organizational Learning and Knowledge Sharing
Level 1.1: Basic research and analysis
  • Researches best practices and poses new, more effective ways of doing things
Job Knowledge/Technical Expertise
Level 1.1: Fundamental knowledge of processes, methods and procedures
  • Understands the main processes and methods of work regarding to the position
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
  • Demonstrates good knowledge of information technology and applies it in work assignments
  • Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments
Global Leadership and Advocacy for UNDP’s Goals
Level 1.1: Research and analysis
  • Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences
Client Orientation
 Level 1.1: Maintains effective client relationships
  • Reports to internal and external clients in a timely and appropriate fashion
  • Organizes and prioritizes work schedule to meet client needs and deadlines
  • Responds to client needs promptly
Core Competencies:
  • Demonstrating/safeguarding ethics and integrity 
  • Demonstrate corporate knowledge and sound judgment
  • Self-development, initiative-taking
  • Acting as a team player and facilitating team work
  • Facilitating and encouraging open communication in the team, communicating effectively
  • Creating synergies through self-control
  • Managing conflict
  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
  • Informed and transparent decision making
Prince2 training and certification, RMG

Required Skills and Experience

  • Thai national with Secondary Education, preferably with specialized certification  in Accounting and Finance.  Bachelor Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.
Work Experience:
  • Minimum 4 years for Bachelor's holders or 6 years for secondary education holders of progressively responsible administrative or programme experience is required at the national or international level.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
Language Requirements:
  • Fluency in English and language of the duty station.


Remuneration: Starting THB 670,278 per annum

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

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