Historique
The Humanitarian Adviser (HA) works under the overall supervision of the Head of OCHA’s Humanitarian Advisers Team (HAT) in Ukraine, which structurally is part of the OCHA Regional Office for Caucasus & Central Asia (ROCCA). This position provides the essential interface between the UN system, members of the NGO community, local and national disaster management authorities.
Devoirs et responsabilités
Summary of Key Functions:- Provide support to OCHA Ukraine in preparedness and emergency response
- Provide support to the extended Disaster Management Team (DMT) / Humanitarian Country Team (HCT) and humanitarian community in strengthening its disaster response capacity
- Create and maintain strategic partnerships
Key Responsibilities in areas of Preparedness and Emergency Response
Preparedness
- Ensure a constant information flow between the relevant national disaster management authorities and OCHA Ukraine on disaster related information and extended DMT operations
- Facilitate coordination of humanitarian assistance by national and international partners
- Raise awareness amongst NGOs, the UN and Government of the various international and local tools, services and mechanisms available for emergency response and response preparedness
- Advocate for and ensure regular update of the extended DMT inter-agency contingency plans (IACP) in accordance with IASC guidelines
- Provide support to NGOs, the UN and national and local authorities in strengthening their disaster response capacity by:
- Mapping emergency response preparedness capacities and identifying new opportunities and resources for identified gaps
- Promotion of joint inter-agency information management platform for emergency response preparedness and emergency response
- Support development of common operational data for preparedness and response
- Leading inter-agency dialogue on the development of joint rapid needs assessment, analysis, and reporting tools and mechanisms
- Facilitating (in close partnership with relevant ministries and state services, IFRC, national Red Cross and other relevant actors) resolution of any legal impediments for international humanitarian assistance (promotion of international disaster response laws)
- Monitor early warning indicators and prepare qualitative/quantitative reports; inform the Head of OCHA Ukraine of likely threats that could trigger a disaster in the country
- Prepare and update situation reports following any new development and emergency situations
- Maintain regular contact with the national disaster management authorities, particularly the Ukraine State Emergency Service
- Advocate for and/or facilitate the incorporation of disaster preparedness in long-term development planning of the UN system and national development plans
- Identify training needs of humanitarian partners and the Government in the field of emergency response preparedness and emergency response
- Ensure circulation of relevant early warning information amongst NGOs and UN partners; ensure coordination of preparedness activities in response to this information
- In case of an impending emergency, alert the Head of OCHA Ukraine, and advise on the steps that need to be taken
- Provide support to ROCCA on regional data preparedness, risk/vulnerability mapping and strategic forecasting
- Ensure application of the coordination mechanisms and lines of action defined in the IACP, including planning and facilitating general and sector/cluster-level coordination.
- Facilitate the organization of and participation in inter-agency needs assessment missions as well as the potential set-up and support for joint interagency needs assessment systems.
- Advise the Head of OCHA Ukraine on triggering the international relief system
- When requested by the Head of OCHA Ukraine, facilitate the deployment and reception of UN Disaster Assessment Coordination / OCHA missions
- Facilitate and contribute to the preparation of OCHA emergency cash grant and Central Emergency Relief Fund requests
- Participate in the development of strategies for addressing humanitarian needs, such as Flash Appeals and other humanitarian strategy documents, as appropriate
- Ensure the creation of strategic partnerships and implementation of inter-agency resource mobilization strategies in support of immediate emergency response
- Support the dissemination of relevant information to the in-country donor community, implementing partners, government and other relevant actors in humanitarian response, as appropriate
- Ensure and/or contribute to the preparation of situation reports
- Ensure support for all other administrative and substantive processes required for successful fulfilment of OCHA mandate in Ukraine.
Impact of Results
The key results have an impact on the success of preparedness and emergency response of the international community in Ukraine within specific areas of coordination, resource mobilization and information sharing. In particular, the key results have an impact on the design, operation and programming of joint inter-agency preparedness and emergency response activities, creation of strategic partnerships as well as reaching resource mobilization targets.
Compétences
Functional Competencies:Advocacy/Advancing A Policy-Oriented Agenda
Level 1.2: Preparing information for advocacy
- Identifies and communicates relevant information for a variety of audiences for advocating DMT’s mandate
Level 1.2: Contributes into results through primary research and analysis
- Assesses overall performance of preparedness and emergency response mechanism to identify success factors and incorporates best practices
- Researches linkages across preparedness and emergency response activities of DMT members and partners to identify critical points of integration
- Monitors progress on implementation of agreed activities to enhance the DMT
- Analyzes country situation to identify opportunities for enhancing preparedness and emergency response in Ukraine
- Participates in the formulation of project proposals and ensures substantive rigor in the design and application of proven successful approaches and drafts proposals accordingly
Level 1.2: Maintaining a network of contacts
- Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
- Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders
Level 1.2: Enhancing processes or products
- Generates new ideas and proposes new, more effective ways of doing things
- Documents and analyses innovative strategies/best practices/new approaches
Level 1.2: Providing inputs to resource mobilization strategies
- Analyzes information/databases on potential and actual donors
- Maintains a database of project profiles. Identifies opportunities for inter-agency project proposals on preparedness and emergency response for presentation to donors
Level 1.2: Basic research and analysis
- Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
- Documents and analyses innovative strategies and new approaches
Level 1.2: Fundamental knowledge of own discipline
- Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
- Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning
- Demonstrates good knowledge of information technology and applies it in work assignments
- Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments
Level 1.2: Preparing information for global advocacy
- Identifies and communicates relevant information for advocacy for DMT’s goals for a variety of audiences
- Identifies and takes advantage of opportunities for advocating for DMT’s mandate
Level 1.2: Establishing effective client relationships
- Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
- Organizes and prioritizes work schedule to meet client needs and deadlines
- Anticipates client needs and addresses them promptly
- Demonstrating/safeguarding ethics and integrity
- Demonstrate corporate knowledge and sound judgment
- Self-development, initiative-taking
- Acting as a team player and facilitating team work
- Facilitating and encouraging open communication in the team, communicating effectively
- Creating synergies through self-control
- Managing conflict
- Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
- Informed and transparent decision making
Qualifications et expériences requises
Education:Advanced university degree (master’s degree or equivalent) in political or social science, disaster management, international relations, public administration or any related field. A combination of relevant academic background (at least a first level university degree i.e. bachelor’s degree or equivalent) and extensive relevant professional experience in a related area may be accepted in lieu of advanced university degree.
Experience:
- Minimum of two years of progressively responsible professional experience in humanitarian affairs, natural disaster response and preparedness, crisis/emergency relief management, early recovery and rehabilitation, or related field.
- Professional experience in facilitation and preparation of needs assessments, consolidated strategies or work plans, contingency planning processes, and deliverance of related trainings and workshops.
- Proven analytical skills and experience on timely delivery of written reports, prepared in an accurate and concise manner.
- Familiarity with the UN system would be an asset.
- Computer literacy (Excel, Internet, Word).
- Ability to work with minimum supervision, with efficiency, competence and integrity with people of different national background. Adherence to core competencies of professionalism, planning and organizing and teamwork.
Fluent written and spoken English, Ukrainian and Russian