Background

Under the overall guidance of the Regional Representative  of UNODC and the direct supervision of the Senior Regional Legal Adviser and Head of Justice Section, the Programme Associate will be responsible for all administrative tasks and selected substantive assignments in connection with the Justice Section projects and work collaboratively with the UNODC ROSEN support team.

Additionally, s/he will provide administrative support to the other sections under the framework of the Sahel Project.

Duties and Responsibilities

• Collection, analysis and presentation of information for identification of areas for support and programme formulation/ implementation.

• Support for substantive and financial project reporting;
• Review of budgets and assist the project staff in determining appropriate budget lines where activities can be charged.

• Overall administrative arrangements, operations and logistics;
• Preparation of correspondences, documents and publications;
• Arranging appointments;
• Planning international, regional and national meetings and missions as required;
• Organising in-coming and out-going correspondence;
• Organizing meetings in different countries, including planning participants’ travel and logistical arrangements, negotiating and securing meeting venues, preparing meeting documents as well as editing and finalising meeting and reports.

• As required, assist in developing budgets for projects and strategies;
• As required, assist in drafting assessment reports, evaluation reports and research documents.

Competencies

Functional Competencies:

Planning & organizing:

• Ability to develop clear objectives in accordance with agreed upon strategies;
  
• To identify tasks and activities that have to be dealt with as a matter of priority;
• To adjust priorities if required;
• To allocate appropriate time and resources to completing tasks;
  
• To anticipate risks and to adopt corrective measures in the course of planning and executing activities;
• To use time in an effective manner.

Teamwork:

• Ability to work collaboratively with colleagues to achieve organizational goals, solicits input by genuinely valuing new ideas and expertise;
  
• Willingness to learn from others;
  
• Place team agenda before personal agenda;
• Support and act in accordance with final group decisions, even when such decisions may not entirely reflect own position;
  
• Share credit for team accomplishments and accepts joint responsibility for team shortcomings;
  
• Ability to work with a small team of professional staff;
• Flexible approach and willingness to assist with a variety of other tasks.

Client orientation:

• Considering all those to whom services are provided to be “clients” and seeking to see things from clients’ point of view;
  
• Establishing and maintaining productive partnerships with clients by gaining their trust and respect; identifying clients’ needs and matching them to appropriate solutions;
  
• Monitoring ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems;
• Keeping clients informed of progress or setbacks in projects; meeting timeline for delivery of products or services to client.

Required Skills and Experience

• University degree in management, project management, public administration or any relevant area.

• A minimum of 5 years relevant experience in administrative work or other substantive areas is required;
• Practical working experience with U.N. administration and financial management an asset;
• Strong document drafting skills (letters, reports, etc.);
• Good knowledge in using Microsoft Office packages (Word, Excel and PowerPoint);
• Profound knowledge of bookkeeping and budget development.

• Excellent written and verbal communication skills in English and French.