UNDP Jobs - 48694- Administrative and Finance Assistant, Marine

Administrative and Finance Assistant, Marine - (Open to Filipino Nationals Only)

Location :

Manila, PHILIPPINES

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

11-Aug-14 (Midnight New York, USA)

Post Level :

SC-6

Duration of Initial Contract :

one year

Languages Required :

English

Expected Duration of Assignment :

With possibility of annual renewal within the project duration depending on satisfactory performance

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The Philippines is located within the Coral Triangle, which is a global centre of marine diversity, with diverse coral reefs, sea grass beds, mangrove and beach forests, fisheries, invertebrates, seaweeds, and marine mammals. The Philippine waters have been identified as the “center of centers” of marine shorefish biodiversity because there is a higher concentration of species per unit area in the country than anywhere in Indonesia and Wallacea. The country has nine marine biodiversity corridors which were identified based on their position as transition areas between the marine biogeographic regions and their strategic importance as gateways for the exchange of propagules and energy.

The primary government response to protect this important biodiversity has been the establishment of marine protected areas or fish sanctuaries as mandated by the National Integrated Protected Areas System (NIPAS) and Fisheries Code. At present, there are only 33 MPAs under NIPAS which are government managed and 1,620 under Fisheries Code which are Local Government Unit (LGU) -managed. However, overfishing and illegal fishing, pollution from coastal and commercial development, conversion, extractive industries and many more continue to pose environmental threats to the country’s fragile coastal ecosystem. Despite the number of Marine Protected Areas (MPAs), both state and LGU-managed, it was assessed that its current spatial coverage of the MPAs was ineffective in improving species habitat to enhance fishery productivity and biodiversity. Similarly, effective MPA management is still hindered by inadequate bio-geographic representation and spatial coverage, insufficient and unpredictable funding levels for the long-term sustainability of MPAs and an MPA system; and weak institutional framework for the identification, establishment and management of a national marine PA system and incoherent policy frameworks, mandates and strategies amongst central and local actors that inhibit the sustainable management of marine resources on a seascape basis.

To address these barriers, the DENR, in partnership with BFAR and several CSOs, will implement a 5-year project entitled “Strengthening the Marine Protected Areas to Conserve Marine Key Biodiversity Areas” which aims to strengthen the conservation, protection and management of key marine biodiversity areas in the Philippines.

Hence, to ensure that the objectives under this Project are implemented accordingly, a project management unit will be set-up in BMB. The PMU will be headed by a Project Manager which will oversee the day to day operation of the Project.

Duties and Responsibilities

Under the over-all guidance of the Project Manager, the Administrative and Financial Assistant is expected to provide administrative support to PMU to ensure its efficient running and maintenance of its day to day operation.

Specific Functions:

Financial Management

Provide support in the operational and financial reporting of the Project;
Assist the Administrative and Financial Assistant in setting-up and maintaining the financial system of the Project;
Ensure proper filing of supporting documents for every financial transaction of the Project;
Ensure compliance to procurement procedures of UNDP and/or BMB.

Office Administration

Establish a proper filing system and maintain files and documentation in good order;
Ensure flow of information and dissemination of materials with all concerned;
Follow up travel arrangements and DSA payments for the Project and;
Provide logistical and other support to the project teams and visiting missions, as required;
Ensure the upkeep of the project office, equipment, furnishings and other paraphernalia;
Support and assist Project Manager, Administrative and Financial Assistant and the Technical Staff as and when needed.

Competencies

Functional competencies

Possess competencies in office management;
Good communication and interpersonal skills required;
Good knowledge on budget control and financial management;
Strong personal management, and communication skills;
Excellent knowledge of MS Office, internet use and budget/finance databases.

Corporate competencies:

Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Highest standards of integrity, discretion and loyalty.

Required Skills and Experience

Education:

College graduate of Management or any related course.

Experience:

At least 3 years of relevant experience, preferably in foreign-assisted projects;
Experience in UNDP projects is an advantage.

Language requirements:

Fluency in written and spoken English;
Well versed in national language;
Knowledge of the Visayan dialect an advantage.

Note:

The selected candidate will receive a salary that is commensurate with his/her background and work experience. Interested applicants are requested to submit their application online and attached the UNDP Personal History Form (P.11), available in our website http://www.ph.undp.org on or before 11 August 2014. Kindly note that only completed P.11 forms will be reviewed. UNDP is an equal opportunity employer. Please note that we will contact only the short-listed candidates.