UNDP Jobs - 50229- Re-advertisement - Communication Analyst

Re-advertisement - Communication Analyst - (Open to Rwandan Nationals Only)

Location :

Kigali, RWANDA

Type of Contract :

FTA Local

Starting Date :

01-Dec-2014

Application Deadline :

27-Oct-14 (Midnight New York, USA)

Post Level :

NO-B

Duration of Initial Contract :

One year

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Applicatns who previously applied need not re-apply.

In November 2006, the UN Secretary-General’s High Level Panel on System-Wide Coherence produced a set of far-reaching recommendations for UN reform aimed at improving the coherence and effectiveness of the UN System at country level. The report highlights that the UN System is not currently equipped to respond to the challenges set by the Millennium Development Goals due mainly to fragmentation, duplication, and lack of focus. In January 2007, Rwanda was selected as one of eight pilot countries where the ‘One UN’ models will be tried out. Around the same time, the UNCT in Rwanda started elaborating its second Common Development Assistance Framework (UNDAF) for 2008-2012, thus providing the necessary programmatic coherence for the implementation of the ‘One Programme’ model in Rwanda.

UNDP has been designated:

The lead UN agency for: UNDAF Result One related to Good Governance enhanced and sustained; and UNDAF Result 4 on Environment;
The Administrative Agent of the One UN Fund; and
Chair of the UN Operations Management Team (UNOMT) responsible for leading the harmonization and simplification of policies and procedures among UN agencies.

In late 2009, UNDP embarked on a CO repositioning exercise with a view to aligning the CO capacities with the new Country Programme priorities, and to meeting the expectations placed upon UNDP within the context of the One UN (Delivering as One “DaO”) and the Paris Declaration. The CO’s new Vision Statement is for UNDP Rwanda to provide “quality advisory services, and contributes to the development of national capacities in order to achieve Rwanda’s development goals”. To achieve this, the CO developed the following Mission Statement: “UNDP Rwanda, through the UN Delivering as One process, will contribute to providing effective and efficient support to the Government of Rwanda in achieving the Millennium Development Goals as well as in the areas of Governance and Environment”. Accordingly, a new COstructure has been established and new functions redesigned to focus on the delivery of upstream advisory services and cost-efficient development support services in Rwanda.

Under the overall guidance and direct supervision of the Country Director and in close consultation with the RR/RC, the Communications Analyst develops concrete plans for implementation of corporate communications strategy, and designs, manages and implements UNDP Rwanda communications strategy and publication policy to promote public and media outreach and to mobilize political and financial support for UNDP and ensure communications support to business development. A communications strategy tightly linked to program priorities helps position the Country Office in key development markets as a leader in ways that boost demand for various service lines and increase overall business opportunities.

The Communications Analyst may supervise and lead communications support staff. The Communications Analyst works in close collaboration with the Advisory, Programme, and Operations teams as well as project teams to ensure that these strategies meet the programme needs. The incumbent closely cooperates with the staff of other UN Agencies, UNDP HQs/Communications Office and the Regional Communication Specialist, Government officials, media, multi-lateral and bi-lateral donors and civil society ensuring successful UNDP communication strategy implementation.

Duties and Responsibilities

Summary of Key Functions:

Formulation and implementation of CO communications and advocacy strategies and tools;
Elaboration and implementation of the CO publications policy;
Supervision of the design and maintenance of the UNDP/ UN web site, intranet, and CO web-based knowledge management system;
Support to business development and effective contribution to implementation of resource mobilization strategy
Facilitation of knowledge building and knowledge sharing.

Ensures effective formulation and timely implementation CO communications and advocacy strategies and tools, focusing on achievement of the following results:

Design, elaboration and implementation of the CO communications and outreach strategy based on the corporate communications strategyAdvocacy and promotion of UNDP mandate, mission and purpose;
Management and dissemination of advocacy materials including Human Development Report and other UN/UNDP publications. Contribution to and elaboration of joint UN information campaigns;
Creation, promotion and maintenance of marketing/promotional communication and advocacy packages and tools based on current programme and new initiatives. Thorough analysis of the information to be included into the packages;
Active engagement in new partnership development, maintenance of close contacts with national and international media, government officials, multilateral and bilateral donors, civil society and private sector to promote public awareness on UNDP activities and to mobilize interests and resources for implementation of strategic initiatives;
Preparation of briefing materials and press releases and conduct of media interviews;
Effective participation and contribution to the development and implementation of a harmonized UN Communication Strategy and tools in Rwanda.

Ensures elaboration and implementation of the CO publications policy focusing on the achievement of the following results:

Conceptualization, elaboration and implementation of the CO publications policy based on the corporate publications policy;
Identification of activities for publications, drafting articles describing successful projects, public events and other achievements and successes, fostering understanding of UNDP’s strategic role in country development;
Coordination and management of all CO publication activities, including content management, norms for publishing, design, translation, etc;
Supervision of publications dissemination.

Supervises the design and maintenance of the UNDP/ UN web site, intranet, CO web-based knowledge management system focusing on achievement of the following results:

Conceptualization and design of the office web sites based on corporate requirements in cooperation with the ICT staff;
Supervision and preparation of the content for the CO websites ensuring quality control and consistency of the materials;
Close collaboration with the UN Communication Working Group on development, implementation and maintenance of a common UN information platform.

Supports the CO’s business development and effective contribution to implementation of resource mobilization strategy, focusing on achievement of the following results:

Launches and campaigns:

Promotion and maintenance of public information campaigns on UNDP activities, UN Reform, results of MDGs, in association with other;
Promotion and dissemination of corporate advocacy materials for launching flagship initiatives and publications such as the Human Development Report;
Packaging and submission of programme initiatives for donor review in collaboration with programme staff and supervisor.

Outreach:

Maintenance of increased coverage and understanding of the UNDP’s work in the country or practice area through regular media contacts and provision of newsworthy information to national public and, where possible, donors;
Organization of roundtable discussions, press conferences, briefing sessions, interviews, launches, etc;
Forging of a “one UN” image through publicizing the significance of local UN reform efforts, joint programmes, common services. Organization and implementation of joint UN information;
campaigns (UN Day, World AIDS Day, etc.);
Ensured access for journalists to subject matter experts;
Drafting/production of regular newsletter to donors;
Preparation of donor reports, civic education and community awareness where appropriate to support projects.

Public information:

Effective responses to inquiries for public information materials.

Resource mobilization:

Active contribution to the development of a CO Resource Mobilization Strategy and its successful implementation in close collaboration with CO teams;
Formatting, packaging and submission of programme initiatives for donor review in collaboration with programme staff;
Development of partnerships with the UN Agencies, IFI’s, government institutions, bi-lateral and multi-lateral donors, private sector, civil society in the specific thematic areas based on strategic goals of UNDP, country needs and donors’ priorities.

Ensures facilitation of knowledge building and management focusing on achievement of the following results:

Identification and synthesis of best practices and lessons learned directly linked to programme country goals and activities, operational and management best practices as well as UN common system harmonization initiatives in the area of communication;
Sound contributions to knowledge networks and communities of practice;
Organization of trainings for the CO and project staff on communication for development.

Impact of results

The key results from conceptualization of effective communications strategies and tools and the dissemination of information on UNDP will impact on UNDP visibility and image, and enhance UNDP Rwandaa business development potentials and the reputation of the organization and the UN with its key stakeholders. In particular, the key results have an impact on implementation of UNDP Corporate communications strategy and publication policy, as well as reaching resource mobilization targets.

Competencies

Corporate Competencies:

Demonstrates integrity by modeling the UN’s values and ethical standards;
Advocates and promotes the vision, mission, and strategic goals of UNDP;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Treats all people fairly without favoritism.

Functional Competencies:

Knowledge Management and Learning:

Shares knowledge and experience and contributes to UNDP Practice Areas;
Encourages office staff to share knowledge and contribute to UNDP Practice Areas;
Develops deep knowledge in Practice Areas;
Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills.

Development and Operational Effectiveness:

Ability to implement communications and publications strategie;
Ability to advocate effectively;
Demonstrates excellent ability to write and communicate orally with accuracy and professionalism;
Good knowledge of current development issues particularly those pertinent to UNDP’s Practice Areas. Ability to conceptualize issues and analyze data;
Demonstrates strong IT skills.

Management and Leadership:

Focuses on impact and result for the client;
Leads teams effectively and shows conflict resolution skills;
Consistently approaches work with energy and a positive, constructive attitude;
Builds strong relationships with clients and external actors;
Demonstrates openness to change and ability to manage complexities.

Required Skills and Experience

Education:

Master's degree in media relations, journalism, publishing, Communications or related field.

Experience:

Minimum of 2 years of relevant experience at the national or international level in public relations, communications or advocacy;
Experience in the usage of computers and office software packages and handling of web-based management systems essential.

Language:

Fluency (both oral and written) in French and English is required and one of the national languages of the duty station.

Note

Applicatns who previously applied need not re-apply.