Antecedentes

Bangladesh due to its unique geophysics, geomorphology, and hydro climactic characteristics has to come to term with the natural hazards such as cyclone, storm surges, flood, river bank erosion, tornado, drought, earth quake, etc for over hundreds of years. Alongside, its high population, high density, persistent poverty and fast urbanizing lifestyles bear the high vulnerability. The modern lifestyle that also add to the list of threats include the industry, exploitation of natural resources and many other human activities create the anthropogenic hazards. Climate change has also added another layer that exacerbates the hydro meteorological events into more frequent and more extreme events. Combination of these factors renders natural hazards often turn into disastrous events causing millions of casualties, widespread and prolonged damages and disruption to lives, livelihoods and the economy. Against that backdrop Government of Bangladesh (GoB), the United Nations, Development Partners and civil society have taken various initiatives to address this problem following the central thrust of reducing disaster risks and climate change impacts through structural and non-structural interventions.

Early warning is an essential part of disaster risk reduction which saves loss of lives and reduces the economic and material impact of disasters. For effective EWS the accurate early warning generation is important as well as this one needs to be disseminated to the community in proper coordinate way. The generation of the early warning in Bangladesh is mainly carried out by the BMD and FFWC. BMD and FFWC will be strengthen through outcome 5 and described there. For proper coordination and guidance from the top level there is a cell at PMO. This cell needs much support and linkages with the DM stakeholders for effective communication and better coordination.

The Bangladesh government carries out disaster management activities through the DM Act and SOD. In case of a disaster occurrence, emergency response is depending on timely and accurate information.

In Bangladesh there are number of stakeholders who are involved in DRR and emergency response activities which includes Government of Bangladesh, UN agencies, National and International NGOs who have provided information according to their system. There are also different technical organizations that also provided information. In absence of a national Disaster Management Information Strategy there is very difficult to have all the information in one place. Considering that CDMP II will support the Ministry of Disaster Management and Relief in developing a National Disaster Management Information Strategy.

SAHANA is a Free and Open Source Software (FOSS) disaster management system that was originally developed in response to Indian Ocean tsunami (2004) and has grown into a globally recognized solution used by dozens of countries to facilitate critical information sharing and coordination of efforts across all types of organizations and individuals in their disaster response and risk reduction activities. It is a web based collaboration tool that addresses the common coordination problems during emergencies and disasters that provides capabilities such as: “finding missing people’, ‘on-line disaster management information”, “generate on-line reporting”, “disaster related resources inventory”, “managing aid”, “managing volunteers”, “tracking camps effectively between Government groups”, the civil society (NGOs) and the victims themselves. SAHANA is now a mature application with a solid track record of success in different countries including South Asia (Nepal, Sri Lanka, etc.).

In 2010 the customization of SAHANA in Nepali context started and since January 1, 2012 it is operationalized and functionalized.   In Nepal, the customization of SAHANA is an ongoing process and targeted to link up with GIS tools, though it is done for incidents occurred. Nepal is working on to track volunteers, safe shelters (location, condition and capacity), hospitals (location, condition and capacity), Warehouse tracking (location, condition and capacity), Inventory tracking, decision making process, etc. As of now the SAHANA is fully running well both at national and district levels in Nepal. However, regular update of the system and modification to make it more user-friendly and need of the country is an on-going process.

In Bangladesh, SAHANA could be an instrument to play a vital role in timely collecting of disaster related information, its analysis and sharing/ dissemination, decision making and resource allocation processes in the field of disaster management. The system has been in place since early 2000, but needs technical skills and experiences sharing from the region to strengthen the system in Bangladesh. Though there are 485 Upazila DMIC at PIO/DRRO office under DDM. However, these DMICs need regular trainings to enhance the knowledge and skills of the DMIC officials based at different levels. The experiences sharing from the region and training for DDM officials on SAHANA would be effective to strengthen the DMIC in Bangladesh.

Deberes y responsabilidades

Objective

The CDMP II project aims to further reduce Bangladesh's vulnerability to adverse natural and anthropogenic hazards and extreme events, including the devastating potential impacts of climate change. It will do so through risk management and mainstreaming. CDMP II is a natural expansion and a logical scaling up of its first phase. That pioneering phase laid the foundations for institutionalizing the risk reduction approaches and frameworks developed through pilot testing. CDMP II aims to institutionalize the adoption of risk reduction approaches, not just in its host Department for Disaster Management (DDM) of the Ministry of Disaster Management and Relief (MODMR), but more broadly across thirteen key ministries and agencies.  A component of the CDMP II is the Disaster Management Information Centre (DMIC), which will ultimately be handed over to and run by the DDM.

The consultant’s primary role is strategic development and operationalization of the Disaster Management Information Centre to meet expected Disaster Information Centre minimum standards, building on the platform already established within the Department for Disaster Management.  This will be achieved through implementation of SAHANA in Bangladesh context.

The existing DMIC has a staff of five persons with a variety of technical ICT competencies (GIS, database management, website management, network infrastructure).  CDMP also have a professional on Disaster Response and Preparedness. The consultant will work closely with the DMIC team and Disaster Response Management Specialist and report to the CDMP-II Project Manager.

Scope of Work:

• The incumbent will analyze existing information products and develop system to meet Humanitarian Information Centre standards;
• The incumbent will design processes to ensure the information products are institutionalized into the structure of the DMIC, from collection, storage, analysis and publication;
• The incumbent will analyze the information products from time to time and redesign the products and processes to ensure efficiency and utility;
• The incumbent will develop information provision processes for the general public;
• The incumbent will develop communications and capacity building processes for Non-Governmental agencies to sensitize them on the SAHANA.

Deliverables with Timeline:

• A detail analytical report on warning information used in Bangladesh, it’s flow and DRR activities implemented by different stakeholders - by the end of 1st month;
• Redesign the SAHANA in Bangladesh context in Bengali language and made a 1st draft presentation - by the end of 2nd month;
• Field test the SAHANA system in Five District and review the information flow, find out gaps and redesign the SAHANA - by the end of month 4;
• 2nd Presentation of SAHANA for MoDMR, DDM, CDMP and other stakeholders for comment and finalize the SAHANA software with a written SOP of implementation of SAHANA - by the end of month 5;
• Training of NDRCC, DMIC and DDM staff about using SAHANA - by the end of month 6;
• Integrated the DMIC product (Cyclone Shelter database, GEO portal, CRA, DM plan, Maps etc.) into SAHANA system - by the end of month 8;
• Review the working progress of SAHANA and make necessary changes - by the end of 8 monts and 20 days;
• Final presentation of SAHANA - by the end of month 9.

Supervision and Performance Evaluation

The consultant will work under direct supervision of Project Manager, CDMP - II. However, Project Manager, CDMP – II, in consultation with concerned DMIC ICT Specialist and Outcome 4 lead will review and evaluate the performance of the Consultant.

The Consultant will be paid salary on monthly basis upon certification of satisfactory work by CDMP’s Project Manager and submission and endorsement of a timesheet by CDMP’s Operations Manager.

Reports

The Consultant will deliver his/her output to Project Manager, CDMP on monthly basis/as on when necessary. The Consultant is also liable to handover the documents to his/her supervisor which is needed to accomplish the activities. S/he will keep all information confidential within CDMP/UNDP. The Field Monitors will finally submit a report on her/ his works and outputs at the end of the assignment.

Duration and Duty Stations

The total duration of the assignement will be for 09 months starting from joining date.

The consultant will be based at CDMP office and if required, regular travel to project sites in CDMP's 40 target districts.

Inputs

CDMP-II will provide necessary logistic supports which will be needed for the working time. This includes workstation at CDMP.

Competencias

Functional competencies:

Professionalism:

• Flexibility to make ad-hoc changes as and when the need arises;
• Ability to perform under stress;
• Willingness to keep flexible working hours.

Teamwork:

• Ability to establish and maintain effective working relations as a team member, in a multi-cultural, multi-ethnic environment with sensitivity and respect;

Communication:

• Excellent interpersonal and communication skills

Corporate competencies:

• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Highest standards of integrity, discretion and loyalty.

Habilidades y experiencia requeridas

Education:

• Master’s degree in Disaster Management, Information Technology, Computer Science or any other relevant field.

Experience:

• At least ten (10) years of work experiences in the field of Disaster Management and at least 5 years in international disaster management Information Management System;
• Hands on experiences on SAHANA, DM portal and any other disaster information management system;
• In-depth knowledge and understanding of e-Statistics, ICT and e-Governance development;
• Full understanding of decision-making processes and the ICT role in disaster management;
• Working experience in the Asia Region especially in South Asia is an advantage.

Language:

• Fluent in English.

Evaluation Of Candidates

Individual consultants will be evaluated based on the following methodology:

Cumulative analysis: The candidates will be evaluated through Cumulative Analysis method. When using the weighted scoring method, the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:

• Responsive/compliant/acceptable; and
• Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

Only candidates obtaining a minimum of 70% marks i.e. 49 marks in the Technical evaluation would be considered for Financial evaluation.

Technical Evaluation Criteria (Total 70 marks):

• Demonstrated experience in designing, developing and implementing structural Information Management System - 25 marks;
• Viva voce - 35 marks;
• Working Experience with UN / UNDP / Donor agencies / Development projects - 10 marks.

Financial Evaluation (Total 30 marks)

Financial proposals from all technically qualified candidates will be scored out 30 marks based on the formula provided below. The maximum marks (30) will be assigned to the lowest financial proposal.

All other proposals will receive points according to the following formula:

• p = y (µ/z)

Where

p = points for the financial proposal being evaluated;
y = maximum number of points for the financial proposal;
µ = price of the lowest priced proposal;
z = price of the proposal being evaluated.