Head of Grants Implementation Unit


Location : Minsk, BELARUS
Application Deadline :28-Jan-15 (Midnight New York, USA)
Additional Category :HIV, Health and Development
Type of Contract :Service Contract
Post Level :SB-5
Languages Required :
English   Russian  
Starting Date :
(date when the selected candidate is expected to start)
23-Feb-2015
Duration of Initial Contract :1 year

Background

PLEASE READ THE INFORMATION BELOW:

Since 2004 UNDP has been the Principal Recipient of GFATM financed grants. A special Grants Implementation Unit (GIU) was established to effectively manage grants processing. At the moment, GIU is implementing two GFATM grants - on HIV and TB that are aimed to reduce the two diseases’ burden in Belarus.

Being a Principal Recipient, UNDP is responsible for the financial and programmatic management of the GFATM grant as well as for the overall monitoring of the programme and supervision of the procurement of health and non-health products. In all areas of implementation, it provides capacity development services to sub-recipients and implementing partners.

Objectives of the assignment:

The UNDP Head of Grants Implementation Unit will be responsible for ensuring programmatic and operational management of the GFATM grants at the level of efficiency expected by UNDP and the Global Fund to Fight AIDS, TB and Malaria. The Head of GIU participates in the formulation, management and evaluation of the GFATM grant activities in Belarus, promotes a client-focused, quality and results- oriented approach among the staff.

Head of GIU supervises a unit consisting of 25 or more staff working in program, procurement and financial management of the grants.  Head of Grants Implementation Unit reports directly to the UNDP Program Officer and works in close collaboration with the National program coordinators, national partners and UNDP Country Office programme and Operations teams. The initial assignment is for 12 months subject to further extension based on annual performance evaluation.


Duties and Responsibilities

The incumbent will be based in Minsk, Belarus. The Head of GIU will be responsible for:

  • Management of the Grants implementation unit on a daily basis to achieve the performance indicators agreed with the donor in line with set timelines  within the scope of approved Budgets and Work Plans;
  • Planning activities, organizing meetings with staff, following-up on critical issues, prioritizing on strategic issues and working towards progress on institutionalization of activities;
  • Supervision of staff of the GIU according to the approved organigram;
  • Preparation and submission to Country Coordinating Mechanism (CCM) of necessary changes and amendments, which appear in the course of grants implementation in order to achieve grants results in accordance with the Project Documents and Annual Work Plans
  • Constant monitoring and analysis of the operating environment, timely readjustment of the operations, advice on legal considerations and risk assessment.
  • Coordination and substantive contribution to the Annual Work Plans and Budgets, Procurement Plans for the grants and monitoring of their implementation;
  • Participation in recruitment processes of grant personnel and consultants (development of Terms of Reference, participation in short listing of candidates/desk review, acting as a member of the Interview Panel when appointed), providing regular guidance and advice to the grant staff, assessment and evaluation of their performance, provision of on-going feedback to personnel;
  • Programmatic, financial and substantive monitoring and evaluation of the grants, identification of programmatic, operational and financial problems, development of solutions;
  • Timely preparation and submission of progress reports and financial reports to the UNDP management, CCM and GFATM;
  • Liaise with partners on grants implementation, reporting, information sharing and further work planning;
  • Coordination and quality review of the timely preparation of the progress reports, Enhanced Financial Report, disbursement requests to GFATM and LFA in compliance with UNDP/GFATM requirements;
  • Identify and share best practices in implementation and management of the HIV/AIDS and tuberculosis grants at the local and international levels.
  • Development and building-up of strategic partnership and maintenance of good relations with government counterparts and key stakeholders.


Competencies

Functional Competencies:

Knowledge Management and Learning

  • Shares knowledge and experience.
  • Focuses on tasks/activities which have a strategic impact on programme and capacity development activities.
  • Promotes a supportive environment to enhance partnerships, leverages resources and build support for UNDP’s strategic initiatives.
  • Collaborates with regional, national and local partners to create and apply knowledge and concepts that will help partners achieve UNDP’s development objectives within the country and regional context.
  • Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills.

Job Knowledge/Technical Expertise / In-depth knowledge of the Subject-matter

  • Understands more advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines;
  • Serves as internal consultant in the area of expertise and shares knowledge with staff.
  • Continues to seek new and improved methods and systems for accomplishing the work of the unit.
  • Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally.
  • Demonstrates comprehensive knowledge of information technology and applies it in work assignments.


Development and Operational Effectiveness

  • Ability to perform a variety of specialized tasks related to Results-Based Management, including support to design, planning and implementation of Programme, managing data, reporting.
  • Ability to provide input to business processes, re-engineering, implementation of new system, including new IT based systems.
  • Ability to engage with various partners and stakeholders at different levels, to establish and maintain contacts with senior-level officials of the host government and represent UNDP in national and regional fora. 
  • Ability to communicate effectively, both orally and in writing, is required to obtain, evaluate and interpret factual data and to prepare accurate and complete reports and other documents. 
  • Capacity to implement the strategic vision and programmatic goals as laid down in the Project Document;
  • Proven performance in organizing and coordinating major initiatives, events or challenging inter-organizational activities; 
  • Adapts flexibly to changing situations, overcomes obstacles and recovers quickly from set-backs.


Leadership and Self-Management

  • Focuses on result for the client and responds positively to feedback;
  • Ability to achieve results and meet strict deadlines in an effective manner, maintaining a high quality standard throughout.
  • Consistently approaches work with energy and a positive, constructive attitude.
  • Tolerates conditions of stress, uncertainty or ambiguity and continues to maintain a positive outlook and to work productively.
  • Demonstrated ability to manage a team and to foster team spirit and synergy.

Core Competencies:

  • Demonstrating/safeguarding ethics and integrity  
  • Demonstrate corporate knowledge and sound judgment
  • Self-development, initiative-taking
  • Acting as a team player and facilitating team work
  • Facilitating and encouraging open communication in the team, communicating effectively
  • Creating synergies through self-control
  • Managing conflict

Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.

Informed and transparent decision making


Required Skills and Experience

  • University degree in economics, medicine, public administration, business administration, social sciences or other related field;
  • At least 3 years of progressive working experience in the design, management and implementation of projects;
  • Extensive experience in managing multidisciplinary teams;
  • Experience in working with various stakeholders (government, international organizations and NGOs)
  • Work experience in projects funded by international donors is desirable;
  • Fluency both in written and spoken Russian and English.


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.


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