UNDP Jobs - 54551- Individual Consultant Services of a Programme Supp

Individual Consultant Services of a Programme Support Unit Assistant

Location :

Beirut, LEBANON

Type of Contract :

Individual Contract

Starting Date :

Application Deadline :

23-Mar-15 (Midnight New York, USA)

Post Level :

International Consultant

Duration of Initial Contract :

Six (6) months

Languages Required :

Arabic English

Expected Duration of Assignment :

Six (6) months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The Programme Support Unit based in Beirut, Lebanon provides support to all regional programmes and/or projects with duty station Beirut and Cairo.

Under the general guidance and the direct supervision of the Programme Support Unit Coordinator, the PSU is responsible for undertaking financial, administrational and programme support tasks.

Duties and Responsibilities

The PSU Assistant will be responsible for the tasks listed here under:

Verify certification of payments and invoices for payment from travel agents, event organizers, hotels and their suppliers against terms of contracts and actual services rendered; then process payment through UNDP;
Assist in preparing and organizing national and regional meetings and workshops;
Assist in the preparation and follow up on the lists related to the activity (Participants list, rooming list, travel list);
Assist in the preparation of the information needed to create Van Breda insurance for the participants;
Request for and follow up on the security clearance of the participants;
Communicate all the logistical information to the participants;
Assist in the booking and purchase of tickets for all travel;
Assist in administrative matters relating to official travel of the participants and prepare the travel authorizations;
Liaise with airline representatives, travel agents and airport authorities as required;
Check the meeting room of the hotel and arrange for the coffee breaks and lunches;
Prepare requests for visas and follow up on its issuance and delivery;
Arrange for the transportation and check outs upon departure;
Responsible for administrative matters related to the hotel and the accommodation of the participants;
Request for issuance of contracts for experts and consultants through UNDP and ensure that all necessary documents are in place;
Assist in the management of administrative matters relating to the transportation, sound system, needed material and supplies during the meetings;
Request for and follow up on the issuance of contracts for event organizers, hotels and travel agent;
Contact the airport in order to make sure that the flights are arriving on time and communicate the information to the transportation coordinator;
Wait for the participants at the airport or at the hotel in order to facilitate their accommodation upon arrival;
Perform any other requested tasks as may be required by the PSU Coordinator, Project Managers.

For detailed information, please Refer to Annex I – Terms of Reference.

Competencies

Corporate Competencies:

Demonstrates integrity by modeling the UN’s values and ethical standards;
Promotes the vision, mission, and strategic goals of UNDP;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Treats all people fairly without favoritism;
Fulfills all obligations to gender sensitivity and zero tolerance for sexual harassment.

Functional Competencies:

Good organizational skills:

Excellent computer skills especially using Microsoft Windows (word, excel, PowerPoint…etc);
Attention to details and sense of urgency;
Able to work independently and with initiative and sound judgment;
Excellent team work and interpersonal skills;
Culture, gender, religion, race and age sensitivity;
Flexibility and ability to handle multiple tasks and word under pressure.

Required Skills and Experience

Education:

Bachelor of business administration, management, or any related field.

Experience:

2 years of relevant experience;
Previous experience with NGO’s, International or Regional Organizations is required. Previous UN experience is preferable.

Languages:

Fluency in English and Arabic languages are required;
Knowledge of another UN language is an asset.

Kindly refer to the Individual Consultant Procurement Notice and all related Annexes by visiting the below link:

http://www.lb.undp.org/content/lebanon/en/home/operations/procurement/

Please make sure to submit all the requested documents/information; otherwise, your application will be considered incomplete.