UNDP Jobs - 55115- Re-advertisement - Electoral Administration and Te

Re-advertisement - Electoral Administration and Technology Specialist

Location :

Port-au-Prince, HAITI

Type of Contract :

FTA International

Starting Date :

Application Deadline :

01-May-15 (Midnight New York, USA)

Post Level :

P-3

Duration of Initial Contract :

1 year (renewable)

Languages Required :

English French

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Candidates who previously applied need not re-apply.

The strategy of UNDP to support the electoral cycle is in the context of the overall objective of the United Nations and the international community in regard to Democratic Governance. It specifically aims to support national institutions to develop their organizational and management capacities of electoral cycles in alignment with internationally recognized quality standards and to help Haitian citizens to exercise their rights and fulfill their civic duties for the choice of their representatives.

This strategy also aims to support the Permanent Electoral Council (CEP), the National Identification Office (ONI) and other institutions in conducting elections within the best conditions according to the national context. It is founded on the comparative advantages in terms of technical expertise and impartiality of the United Nations and other partners that will accompany the electoral cycle in Haiti.

Under the guidance of the Chief Technical Advisor (CTA), the Electoral Administration and Technology Specialist develops and implements ICT systems, provides information management tools, provides training, and contribute to the improvement of the technological infrastructure within the Permanent Electoral Council (CEP) and other relevant national institutions around the electoral and political contexts in Haiti. The Specialist is responsible for develop and implement new technologies that will enhance the productivity and transparency of the relevant processes linked to the Haitian Electoral Cycle.

The Specialist will ensure delivery of project results with a special focus on consolidating institutional and technical capacity of the Permanent Electoral Council and other relevant national institutions to manage better electoral processes in the country.

Duties and Responsibilities

The mains tasks incumbents to the Electoral Administration and Technology Specialist are:

Development of desktop, web, mobile and cloud based systems and databases for the improvement of electoral operations:

Contribute to the planning linked to the systems development cycle;
Identify, collect and analyze functional requirements and other elements necessary to cover the needs of the national counterparts;
Design, develop, test and deployment of systems and databases that will be used to provide services in all sub-national offices and other stakeholders including candidates and voters;
Review current systems, databases and tools, make recommendations on operational issues, conduct needs and risk assessments and contribute to its refinement, enhancement and protection through security protocols and techniques;
Identify and implement security and integrity features for the transmission and processing of data and images using cloud and mobile technologies;
Develop training modules, materials and provide training to the national institutions’ staff with the purpose of developing their capacities;
Provide guidance, support and troubleshooting for particular processes during electoral operations including but not limited to: candidate registration; voters roll updating and dissemination; transmission and management of electoral results; electoral staff management; statistics production, and accreditation of observers.

Improvement of technological infrastructure and services:

Review current servers, scanners and other specialized hardware and software, make recommendations on operational issues, conduct needs and risk assessments and contribute to its tuning, enhancement and protection through security protocols and techniques;
Provide guidance and support for the migration and integration of databases and systems that are being used for the management of images, indexes and data which are currently implemented using heterogeneous technologies;
Perform installation, configuration, testing and troubleshooting of new specialized hardware and software;
Elaborate technical specifications, terms of reference and provide guidance during the procurement process of hardware and software;
Elaborate and perform testing, quality assurance and contingency plans;
Propose, design and implement new services taking into consideration enhanced capabilities, future needs and its expansion to sub-national offices and abroad.
Ensures transfer of skills and know-how to the national counterparts through the application of appropriate training modules and materials;
Performs other duties as and when assigned by the supervisor such as system analysis and design, capacity development activities and other relates areas.

Impact of results:

The key results have an impact on the overall efficiency of the institutions linked to the Electoral Cycle in Haiti, notably the Permanent Electoral Council (CEP) and the National Identification Office (ONI), including improved business results, client services and the overall improvement of the elections in Haiti. Moreover, the enhancement of the electoral operations and the overall electoral cycle through the adoption of new technologies could promote transparency and efficiency; fostering at the same time, confidence on the national institutions.

Competencies

Functional Competencies:

Building Strategic Partnerships

Displays initiative, sets challenging outputs for him/herself and willingly accepts new work assignments;
Takes responsibility for achieving agreed outputs within set deadlines and strives until successful outputs are achieved.

Promoting Organizational Learning and Knowledge Sharing

Makes the case for innovative ideas documenting successes and building them into the design of new approaches;
Identifies new approaches and strategies that promote the use of tools and mechanisms;
Develops and/or participates in the development of tools and mechanisms, including identifying new approaches to promote individual and organizational learning and knowledge sharing using formal and informal methodologies.

Job Knowledge/Technical Expertise

Understands more advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines;
Serves as internal consultant in the area of expertise and shares knowledge with staff;
Continues to seeks new and improved methods and systems for accomplishing the work of the unit;
Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally;
Demonstrates comprehensive knowledge of information technology and applies it in work assignments.

Promoting Organizational Change and Development

Provides counseling and coaching to colleagues who are dealing with change Assists in the development of policies, communications, and change strategies;
Performs appropriate work analysis and assists in redesign to establish clear standards for implementation.

Design and Implementation of Management Systems

Makes recommendations regarding design or operation of systems or programmes within organizational units;
Identifies and recommends remedial measures to address problems in systems design or implementation.

Client Orientation

Anticipates client needs;
Works towards creating an enabling environment for a smooth relationship between the clients and service provider;
Demonstrates understanding of client’s perspective;
Keeps the client informed of problems or delays in the provision of services;
Uses discretion and flexibility in interpreting rules in order to meet client needs and achieve organizational goals more effectively;
Solicits feedback on service provision and quality.

Promoting Accountability and Results-Based Management

Provides inputs to the development of organizational standards for accountability and results-based management.

Core Competencies:

Promoting ethics and integrity, creating organizational precedents;
Building support and political acumen;
Building staff competence, creating an environment of creativity and innovation;
Building and promoting effective teams;
Creating and promoting enabling environment for open communication;
Creating an emotionally intelligent organization;
Leveraging conflict in the interests of UNDP & setting standards;
Sharing knowledge across the organization and building a culture of knowledge sharing and learning. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Fair and transparent decision making; calculated risk-taking.

Required Skills and Experience

Education:

Master’s degree (with 5 years of experience) or Bachelor’s (with 7 years of experience) in Computer Science or related discipline.

Experiences;

7 years progressively responsible professional experience in requirement analysis and development of IT systems required; experience in relevant areas, in particular in electoral Result Management, Candidate Registration, Voter Outreach, Electoral Cartography and Voter Registration projects;
5 years of international experience in the field of electoral technical assistance;
Advanced software and database development experience related to large scale data entry, image capturing, and processing systems is required;
Experience working with cloud computing and mobile platforms is required;
Experience with OMR, OCR, ICR, and GIS technologies is required;
Experience in monitoring data integrity, consistency and development of complex database reports is required;
Experience working on electoral matters in the Caribbean region is an asset;

Excellent and proven experience on the use of the following technologies:

Microsoft Windows Server 2012 administration, configuration and troubleshooting;
Microsoft Windows Active Directory deployment and administration;
Oracle 11g and 12c database administration, performance, tuning, optimization, backup and recovery;
Oracle 11g and 12c PL/SQL development (transactions, dynamic SQL and debugging);
SQL Server 2012 and 2014 database administration, performance, tuning, optimization, backup, replication, security and encryption;
SQL Server 2012 and 2014 T-SQL development (transactions, dynamic SQL and debugging);
Windows Azure administration and deployment;
Windows Azure Mobile Services, Web Applications, Storage and Blob Services.
SQL Server Azure database;
Microsoft C# development using framework 3.0 or greater;
Windows desktop development.
Microsoft ASP.NET WebForms and MVC development;
Java and Native android development applications using Android SDK;
Document viewing, annotating, scanning, barcode reading, OCR, ICR, OMR, and image processing;
AFIS technologies for civil use;
Google maps and OpenStreetmaps API
Virtualization technologies (VMWare and VirtualBox);
PHP programming and MySQL databases management;
Joomla CMS development and management;
Other tools and components including: Photoshop, Gimp, Pain.NET, PainShop Pro, Atalasoft, Accusoft and LeadTools.

Languages:

Fluency in French and English is required;
Knowledge of Spanish is an asset.