Re-advertisement: UN Women MCO Finance Assistant - (Open to Kazakhstan Nationals Only)



Advertised on behalf of :

Location : Almaty, KAZAKHSTAN
Application Deadline :25-Apr-15 (Midnight New York, USA)
Additional Category :Management
Type of Contract :FTA Local
Post Level :GS-5
Languages Required :
English   Russian  
Starting Date :
(date when the selected candidate is expected to start)
01-Jun-2015
Duration of Initial Contract :one year

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women Multi-Country Office (MCO) is based in Almaty, Kazakhstan and covers 4 countries in Central Asia (Kazakhstan, Tajikistan, Turkmenistan, and Uzbekistan). MCO programming includes support to Governments and civil society organizations in the development and implementation of innovative approaches aimed at achieving gender equality and women’s empowerment, specifically targeting increasing women’s political participation and leadership, securing women’s economic rights, strengthening women's involvement in peace building, ending violence against women and making government budgets and policies more responsive to women's needs.

Under the guidance and supervision of the Programme Finance Associate, the Finance Assistant provides financial services to the MCO Operations ensuring high quality and accuracy of work. The Finance Assistant promotes a client, quality and results-oriented approach.

The Finance Assistant works in close collaboration with the Operations, Programme and projects staff, and the Operations team to ensure consistent service delivery.


Duties and Responsibilities

Support implementation of operational strategies:

  • Support full compliance of financial processes with UN Women rules, regulations, policies and strategies;
  • Provision of inputs to the MCO business processes mapping and implementation of the internal standard operating procedures (SOPs);
  • Provision of basic inputs to the preparation and implementation of administrative team results-oriented work plans;
  • Assistance in the preparation of budget, and provision of information for audit;
  • Follow up on deadlines, commitments made and actions taken.

Accounting and financial monitoring services:

  • Preparation of vouchers and PO vouchers for management and development projects;
  • Proper control of travel claims, monthly salary and other entitlements in a timely fashion and accuracy;
  • Maintenance of internal expend control system which ensures that vouchers processed are matched and completed, and transaction are correctly recorded and posted in Atlas;
  • Timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, and unapproved vouchers;
  • Maintenance of the Accounts receivables for UN Women projects and recording of deposits in Atlas;
  • Assistance in budget entry and revisions exercise in Atlas;
  • Verify accuracy and relevancy of the supporting documents for payments and financial reports;
  • Generation of regular management reports on the status of all MCO financial resources;
  • Maintenance on the proper filing system for finance records and documents.

Proper MCO cash management system:

  • Ensure timely identification and recording of contributions and receipts for income application;
  • Management of Cash receipts and petty cash for the MCO;
  • Performance of cashier functions;
  • Review expenditures under all advances/imprest accounts issued to projects, follow up and arrange for their timely replenishments.

Functioning of the optimal cost recovery system:

  • Participation in the establishment and updating of cost recovery system for the Office;
  • Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UN Women;
  • Follow up closely on cost recovery.

Support to knowledge building and knowledge sharing:

  • Participation in the training for the operations/projects staff on Finance;
  • Sound contributions to knowledge networks and communities of practice.

The key results have an impact on the MCO financial services management in terms of quality and accuracy of work. Accurate data entry and presentation of financial information and a client oriented approach enhances the Office capability to effectively and efficiency manages financial resources


Competencies

Core values / Guiding principles

Integrity:

  • Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.

Professionalism:

  • Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.

Cultural sensitivity and valuing diversity:

  • Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff;
  • Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

Core Competences

Ethics and values:

  • Demonstrate and safeguard ethics and integrity.

Organizational awareness:

  • Demonstrate corporate knowledge and sound judgment.

Development and innovation:

  • Take charge of self-development and take initiative.

Work in teams:

  • Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.

Communicating and information sharing:

  • Facilitate and encourage open communication and strive for effective communication.

Self-management and emotional intelligence:

  • Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others.

Conflict management:

  • Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.

Continuous learning and knowledge sharing:

  • Encourage learning and sharing of knowledge.

Appropriate and transparent decision making:

  • Demonstrate informed and transparent decision making.

Functional Competences

  • Ability to administer and executefinancial and accounting processes and transactions;
  • Ability to extract, interpret, analyze data and resolve operational problems;
  • Ability to perform work of confidential nature and handle a large volume of work;
  • Ability to support a team and team building skills;
  • Good knowledge of financial rules and regulations;
  • Strong IT skills;
  • Focuses on result for the client and responds positively to feedback;
  • Ability to handle web-based management systems;
  • Attention to detail;

Excellent knowledge of office software packages.


Required Skills and Experience

Education:

  • Secondary education;
  • Undergraduate degree in Finance, Accounting or Business Administration or related fields is desirable but not a requirement.

Experience:

  • 5 years of relevant experience in Finance and Accounting;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.).

Language requirements:

  • Fluency in English and Russian is required;
  • Knowledge of Kazakh is an asset.

Application process:

All online applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/~/media/Headquarters/Attachments/Sections/About%20Us/Employment/P_11_form_UNwomen%20doc.doc

Note:

The system will only allow one attachment, hence all supporting document e.g. P11, CV and Cover letter must be scanned as one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment. Only qualified, shortlisted candidates will be contacted for test and interview.

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.



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