Historique

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.

The Crisis Prevention and Recovery Unit of the United Nations Development Programme in Indonesia will recruit a management consultant with database design skills to develop a detailed system for information storage with easy access.

Under the supervision of the Head of Strategic Planning and Monitoring (SPAM) section of the Crisis Prevention and Recovery Unit of UNDP Indonesia, the IBC will be responsible for the establishment of this functional and user-friendly knowledge reference system using the English-language.

The IBC will therefore design and develop an extensive online and partial hard-copy library system to serve as the CPRU Information Bank.

Devoirs et responsabilités

1. Identify and remedy problems encountered in current CPRU information storage and handling so as to streamline existing practices whilst maintaining standards and accountability at all times.

2. Maintain contact and perform liaison duties with concerned ministries, government offices, NGOs, and UN agencies as part of the Unit’s information access requirements.

3. Develop good working relations and maintain liaison with other UN project staff advising these on CPRU/UNDP information access issues as necessary.

4. Participate in discussions of new or revised procedures and practices, lessons learnt, CPRU information access requirements and procedures.

5. Identify areas of improvement in CPRU information access and develop teaching tools with recommendations and follow-up evaluation.

6. Carry out related duties as required by the Heads of SPAM or CPRU.


During this consultancy the IBC is expected to deliver the following outputs:

a. Easily referenced book publications, CDs, donor reports and other CPRU programme or project documents related to project planning, implementation, monitoring and evaluation as well as audit and budget oversight functions as necessary.

b. Easily referenced UN policy-oriented research that has been carried out in support of UNDPs key theme areas namely conflict, disaster, environment and governance.

c. Easily referenced CPRU related knowledge or reference material from Workshops, Focus Group Discussions and other relevant sources.

d. Document templates covering the various stages of the UNDP Programming and Project cycle.

e. Easily referenced lessons learned and best practice findings from CPRU activities.

f. Easily referenced CPRU Section and project briefing notes for use by UNDP Senior Management.

g. Easily referenced training and other information materials related to CPRU activities.

h. User guidelines for the rapid accessing of all reference material contained in the CPRU Information Bank.

i. Training modules and diagrammatic aides-memoire covering staff use of the CPRU Information Bank.

j. Recommendations for improved CPRU information dissemination mechanisms and potential revisions for future CPRU Information Bank improvements.

In addition, the IBC is expected to regularly support and advise the Heads of SPAM and CPRU in other related duties as and when required.

Compétences

FUNCTIONAL COMPETENCIES:

• Results-based programme development and management.
  Provides support to the CPR Unit by focusing on information needs of all staff as linked to CPRU Unit activities within the UNDP country office mandate and policies. The IBC will ensure that his/her work informs line managers and that any constraints to his/her mandated activities or agreed outputs are quickly resolved by management direction.
• Innovation and marketing of new approaches.
  Keeps abreast of current information management systems and issues and understands best practices and lesson learned in the area of specialization so as to identify risks and opportunities concerning the field of work. The IBC will ensure that all outputs recognize the comparative benefits of existing available systems and approaches.
• Leveraging the resources of national governments and partners/building strategic alliances and partnerships.
  Establishes liaison and good working relations with staff from CPRU, UNDP and government/implementing partners as necessary and maintains effective coordination throughout the period of employment. The IBC will fully research the potential needs and status of information storage and access in order to tailor their work to achieve the best possible result for CPRU/UNDP.

CORPORATE COMPETENCIES:

Values

• Integrity/Commitment to mandate
  Acts in accordance with UN values and holds himself/herself accountable for actions taken. Demonstrates personal commitment to UNDP’s mandate and to the Country Office’s organizational vision.
• Knowledge sharing/Continuous learning                                                                                                                                    Takes responsibility for personal learning and career development and actively seeks opportunities to learn through formal and informal means. Shares knowledge with others inside and outside the organization actively developing and adopting best practices and lessons learnt.
• Valuing diversity
  Demonstrates an international outlook, appreciates differences in values and respects cultural diversity. Takes actions appropriate to the religious and cultural context and shows respect, tact and consideration for cultural sensitivities. Respects the perspectives of others and examines his/her own opinions and behaviors as these relate to the working environment.

Managing Relationships

• Working in teams
  Works collaboratively with colleagues inside and outside the UN so as to enable the achievement of common goals and shared objectives. Actively seeks resolution of disagreements and supports the decisions of the team.
• Communicating information and ideas
  Delivers oral and written information in a timely, effective and easily understood manner. Participates in meetings and group discussions actively listening and sharing information. Frankly expresses ideas with the intent to resolve issues, considers what others have to say and responds appropriately to criticism and advice.
• Conflict and self management
  Manages personal reactions by remaining calm, composed and patient even when under stress or during a crisis and avoids engaging in unproductive conflict. Expresses disagreement in constructive ways that focus on the issue rather than the person. Tolerates conditions of uncertainty or ambiguity and continues to work productively.

Working with people

• Empowerment/Developing people/Performance management
  Integrates himself/herself into the work unit seeking opportunities to originate action and
  actively contributing to achieving results with other members of the team. Knows his/her
  limitations and strength, welcomes constructive criticism and feedback and gives honest
  feedback to colleagues and supervisors alike. Seeks new challenges and assignments
  exhibiting a desire to learn. Accepts responsibility for personal performance participating
  in individual work planning and objective setting seeking feedback and acting to
  continuously improve performance.

Personal Leadership and Effectiveness

• Analytical and strategic thinking
  Uses appropriate analytical tools and logic to gather, define and analyze information, situations and problems drawing logical conclusions from the facts. Demonstrates an ability to set clear and appropriate priorities focusing on tasks and activities which have a strategic impact on results. Anticipates and meets information needs of supervisors, other team-members and stakeholders as and when required.
• Results orientation/Commitment to excellence
  Strives to achieve high personal standards of excellence, taking action that goes beyond responding to the obvious needs of the situation and shows persistence until successful outcomes are achieved.
• Appropriate and transparent decision making
  Makes timely and appropriate decisions taking into consideration various and complex issues taking responsibility for the impact of his/her decisions. Inquires to understand the perspectives of others and continually examines his/her own biases and behaviors.
  

Qualifications et expériences requises

• A Master’s degree in Humanities, Management, Business Administration, Information Technology, Librarianship, Accounting or Finance.
• Five years general administrative or database work. Experience of running simple training sessions considered an advantage.
• Good English language skills a must and fluency in oral and written English an advantage. Knowledge of an additional UN Language is desirable. Ability to present orally and write clearly and concisely in English.
• Proficiency in all appropriate current office software applications an advantage. Database design skills a must.