UNFPA Tanzania is a Typology Type IV office, with an approx. staff of 33 that operates programmatically on Reproductive Health (RH), Population and Development (P&D) and Gender with support from operations team. The Programme Assistant works under the overall supervision of the Deputy and direct supervision of the RH Assistant representative. S/he works in close collaboration with the RH team, with national authorities and implementing partners for the realization of the results as per the RH related work plans submitted to UNFPA. The s/m is expected to interact regularly with the entire programme team and contribute to the CP as required. Under the supervision of the Programme Officer(s), the Programme Assistant supports the design, planning and management of UNFPA’s country programme by providing and managing data inputs, providing logistical support, monitoring project implementation and following up on recommendations.

The Programme Assistant applies established systems and procedures and assists in the creation of substantive knowledge by compiling, synthesizing and analyzing information relevant to population and development, reproductive health and gender issues. He/she is instrumental in facilitating programme/project implementation using and developing appropriate mechanisms and systems and ensuring compliance with established procedures.

The Programme Assistant maintains collaborative relationships with all programme and project staff.

• Participates in the identification and formulation of the country programme and component projects, by compiling and analyzing information in the subject areas of UNFPA assistance to the Government, assists in drafting project documents and work plans and prepares tables and statistical data.

• Assists in the monitoring of project and programme activities, managing and using established monitoring and implementing mechanisms to systematically assess the achievement of results, conducting field visits, when relevant, participating in review meetings and preparing regular inputs to status and progress reports. Analyzes basic factors affecting the achievement of results, recommends corrective actions and coordinates follow up on recommendations.

• Understands and uses UNFPA programme and financial policies and procedures for the effective financial recording and reporting system, internal control and audit follow-up and processes financial transactions in an accurate and timely way.
•  In coordination with national counterparts and project personnel assists in routine implementation of assigned projects, and coordinating the delivery of project inputs, e.g. track reports, prepare budget revision and transfer form and take follow up actions, record the Programme meeting minutes and  draft letters/memos under PO's supervision, and generate transaction details as per supervisor’s request, preliminary review of FACEs and progress report and work plan

• Provides logistical support to projects by coordinating review meetings and other project related workshops and events. Assists the Programme Officers in providing project personnel and staff guidance on national execution under the HACT modality and programme policies and procedures, e.g. prepare letters & memos, create vendor information, requisitions, purchase orders, keep both electronic and paper files, send and log all the outgoing correspondence,

• Provides translation to Programme Officers and other International Staff during meetings and monitoring visits

• Contributes to the creation and sharing of knowledge by synthesizing and documenting findings and lessons learned, success stories and best practices, strategies and approaches of the Country Office and drafting relevant materials for dissemination

• Supports the advocacy work of the Country Office by compiling and synthesizing relevant background material for use in discussions and public events, and

• Any other tasks as requested by the Representative and Deputy.

• Planning, organizing and multi-tasking
• Logistical support
• Managing information and work flow
• Managing data
• Managing documents, correspondence and reports
• Job knowledge
• Performance Management
• Working in Team
• Communicating information and ideas
• Analytical and strategic thinking
• Results orientation/commitment to excellence
• Knowledge sharing/Continuous learning

Academic Requirements:

Bachelor’s  degree  in  Social  Science,  Business  Administration,  Public  Administration,  Finance,

Information Technology, economics or related field is preferable.

Experience:

3-5 years of relevant experience in the public or private sector.

Languages:

Fluency in oral and written English and Swahili

Computer skills:

Proficiency in current office software applications, particularly word processing, spreadsheets, internet and PowerPoint.