Historique

The Sharing and Learning on Community Based Disaster Management in Asia Project (CBDM Asia) was initiated and supported by the Department for International Development (DFID) of UK in partnership with China and other Asian developing countries in particular Bangladesh and Nepal, with the United Nations Development Programme (UNDP) acting as the project management agency. Under the UN-China Global Development Partnership Programme, the project aims to improve the disaster management capacity of Asian developing countries via strengthening cooperation among the countries on community-based disaster reduction. The project has made sound achievements in strengthening partnership among the countries, facilitating experience sharing through demonstration communities and exchange activities, establishing research and communication platforms for sharing and learning among different CBDM cohorts. In particular, during the implementation of Phase I, a series of good CBDM experiences were documented and disseminated, and some learning and new knowledge were put into practices by peer communities as well.

 

Building upon the existing cooperation and communication mechanisms, the CBDM Phase II (2015-2017) aims to further deepen the partnerships and the cooperation modality, promote the application of knowledge and learning to the improvement of community disaster reduction policies as well as capacities

 

Under the guidance of the programme manager, the Assistant Programme Officer is responsible for providing programme support services to the Programme Sharing and Learning on Community Based Disaster Management in Asia, ensuring high quality, accuracy and consistency of work.

  

Based in UNDP China Office in Beijing, the Assistant Programme Officer works in close collaboration with the operations, programme and project staff in the DFID, MCA and other programme partners, UNDP HQs, Regional and Country Offices staff and other collaborating partners as required to support effective management and implementation of the project as well as timely delivery of results.

Devoirs et responsabilités

Summary of Key Functions:

  1. Support to implementation of programme strategies
  2. Support to management of the programme
  3. Administrative support to the Programme Management Office (PMO)
  4. Support to knowledge building and knowledge sharin

 

1. Supports implementation of the programme strategies focusing on achievement of the following results:

  • Assist in development and implementation of programme strategies, work plans including monitoring and evaluation plans.
  • Collection, analysis and presentation of information needed for programme development and implementation.
  • Assist in developing and implementing project communication strategies
  • Assist in proper communication of DFID Global Development Partnership Programme strategy through the project.

 

2. Provides effective support to management of the programme focusing on the achievement of the following results:

  • Assist in the operational and financial management of responsible programmes/projects and ensure that necessary programme management and financial procedures are properly implemented.
  • Track and report on programme implementation and fund utilization.
  • Presentation of information for audit and evaluation of the projects.
  • Assist in preparation, filing, compilation and dissemination of documents/materials relating to the programme.

 

3. Provides administrative support to the PMO focusing on achievement of  the following  results:

  • Provide logistics support for missions, events and project related workshops.
  • Maintain good communication with other units of the Country Office and with external counterparts at the working level.
  • Assist in maintaining the project profile in Atlas, including preparation of required budget revisions, creation of requisitions making budget check for requisitions, POs and vouchers, etc.
  • Provide other daily administrative support to the PMO

 

4. Supports knowledge building and knowledge sharing focusing on achievement of the following results:

  • Participation in the trainings for the operations/ projects staff on programme issues.
  • Contributions to knowledge networks and communities of practice.

 

5. Other relevant responsibilities as assigned by the programme manager

Compétences

Functional Competencies:             

Advocacy

  • Identifies relevant information for advocacy for a variety of audiences

Results-Based Programme Development and Management

  • Provides information and documentation on specific stages of projects/programme implementation

Building Strategic Partnerships

  • Analyzes general information and selects materials in support of partnership building initiatives

Innovation

  • Documents and tracks innovative strategies/best practices/new approaches

Promoting Learning and Knowledge Sharing

  • Researches best practices and poses new, more effective ways of doing things

Job Knowledge/Technical Expertise

  • Understands the main processes and methods of work regarding to the position
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
  • Demonstrates good knowledge of information technology and applies it in work assignments

Client/Funding agency Orientation

  • Reports to clients/funding agency in a timely and appropriate fashion
  • Organizes and prioritizes work schedule to meet client/funding agency needs and deadlines
  • Establishes, builds and sustains effective relationships within the work unit and with clients/funding agency
  • Responds to client/funding agency needs promptly

 

Core Competencies:

  1. Demonstrating/safeguarding ethics and integrity
  2. Demonstrate corporate knowledge and sound judgment
  3. Self-development, initiative-taking
  4. Acting as a team player and facilitating team work
  5. Facilitating and encouraging open communication in the team, communicating effectively
  6. Creating synergies through self-control
  7. Managing conflict
  8. Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
  9. Informed and transparent decision making

Qualifications et expériences requises

Education:

  • University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences and project subject related area would be desirable, but it is not a requirement.

Experience:

  • Minimum of 2 years of relevant administrative or programme experience;
  • Experience working with UN organizations/ agencies, governmental offices, and international organizations, preferred;
  • Good interpersonal and communication skills and team work spirit
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language:

  • Fluency in Chinese and English