Background

“UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.”

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.

UNDP has been working on democratic governance issues in Indonesia for many years, and has contributed significantly to consolidating democracy through provision of policy advice and technical assistance, and by promoting and brokering dialogue and engaging in knowledge networking. In the justice sector, UNDP has been involved in providing support to ensuring access to justice and is currently implementing a Strengthening Access to Justice in Indonesia (SAJI) project which was developed based on experiences and lessons learned from two previous projects: Aceh Justice Programme (AJP) and the Legal Empowerment and Assistance for the Disadvantaged (LEAD) Project.

With funding support from the European Union, and in partnership with the Government of Indonesia, UNDP has initiated a project aimed at supporting the Supreme Court to strengthen the rule of law and enhance public trust in the judicial system by increasing the transparency, integrity and accountability of the judiciary and the quality of justice services provided to the people (Support to the Justice Sector Reform in Indonesia/SUSTAIN).

The project will support the Supreme Court in the implementation of its Blueprint for Judicial Reform 2010-2035 through the achievement of four results:
•    Enhanced internal and external oversight mechanisms of the judiciary;
•    Enhanced knowledge and skills of judges & court staff and strengthened capacity of the Supreme Court Training Centre;
•    Enhanced Human Resource and Organization Management via integrated Human Resources and performance management databases, an effective implementation of advanced Human Resources policies, and a strengthened Judicial Reform Team Office; and
•    Enhanced Case Management System and procedures of the judiciary to improve transparency, quality of case data and decisions and timeliness of case handling.

Under the overall guidance and coordination with the SUSTAIN Project Chief Technical Advisor(CTA)/ Project Manager (PM), the Deputy Project Manager (DPM) will be responsible for ensuring the smooth administration, effective implementation and achievement of the planned results of the SUSTAIN Project. The DPM will closely work with the CTA/PM and in consultation with the National Project Director within the Supreme Court, UNDP, the EU, and other international and national partners to successfully implement all of the project components.

Duties and Responsibilities

Functions / Key Results Expected:

Summary of Key Functions:

Supports the CTA/PM by:

• Ensuring proper oversight of project activities and results as well as mainstreaming of gender considerations in project;
• Ensuring proper day-to-day-management and administration of the SUSTAIN Project;
• Coordinating the development and strategic planning efforts and partnership;
• Ensuring effective knowledge management and professional capacity development of the project team and national counterparts;
• Conducting any other assignment that may be requested by the CTA/PM as part of his/her management duties

Ensuring proper oversight of project activities and results as well as mainstreaming of gender considerations in project :

• Provide guidance and supervision to the SUSTAIN Project Monitoring and Reporting Officer;
• Provide technical advice in developing baseline indicators for project monitoring and evaluation;
• Monitor that the activities carried out under the project are strictly within the program as detailed in the Project Annual Work Plan (AWP) agreed upon by the Steering Committee and the Technical Working Group;
• Assist the PM in developing an effective monitoring and evaluation systems for regular reporting to national stakeholders, development partners and project implementing agency (UNDP);
• Provide advice and direction on strategic and policy issues and ensure gender sensitive activities are integrated in the project plan and implementation strategy;
• Identify professional development opportunities and share those with PM;
• Assist PM in overseeing the work of project staff and ensure quality and timeliness of delivery.

Ensures proper day-to-day management and administration of SUSTAIN Project:

• Provide guidance and supervision to the SUSTAIN Project Operations Manager;
• Identify obstacles and challenges of project implementation;
• Support project component coordinators in managing delivery of the project;
• Continuously review the project status and provide strategic and policy advice to the Technical Working Group and Steering Committee on required follow up and/or corrective action;
• Ensure the integration of cross-cutting issues, such as gender and human rights into rule of law project design, monitoring and evaluation;
• Lead coordination of suppliers, beneficiaries and other key stakeholders in coordination with Operations Manager.

Supports sector-wide coordination and strategic planning efforts and partnership:

• Provide guidance and supervision to the SUSTAIN Project Communication Officer;
• Contribute to the harnessing of effective partnerships and competitive selection of partners for the implementation of the project;
• Participate in meetings with national partners and development partners in Indonesia to discuss rule of law issues.

Ensures knowledge management to build the capacity and knowledge of national counterparts:

• Promote the identification and synthesis of best practices and lessons learned from the project for organizational sharing and learning as well as external information;
• Actively participate in UNDP knowledge and learning events and take advantage of best practices and lessons learned that are available in the region and globally;
• Create a culture of knowledge sharing and learning in the project;
• Identify and assist in recruitment of relevant expertise needed for delivery of project objectives;
• Support capacity and knowledge building of national counterparts through on- the job training, knowledge sharing workshops, publications and organization of study tours;
• Support capacity-building of national counterparts.

Impact of Results

Through this project UNDP will contribute to improving public trust in the judicial system and strengthening the rule of law.  This will be achieved by increasing the transparency, integrity and accountability of the judiciary and the quality of justice services delivered to the people. In addition, the project will substantively contribute to and bear responsibility for achieving UNDP Strategic Plan (2014-2017) Outcome 2 (Citizen expectations for voice, development, the rule of law and accountability are met by stronger systems of democratic governance).

Timely implementation of the project activities is essential, together with flexibility to adjust to changing circumstances which will enhance UNDP’s credibility and create trusted and effective partnership with the Government, civil society, and donors.

Competencies

Core Competencies:

• Demonstrating/safeguarding ethics and integrity
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Strong leadership and managerial skill with track records of management roles in a team of multi-diversity background;
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member, including Ability to transfer knowledge and motivate people and to build relationships with colleagues, partners, beneficiaries, government authorities, donor organizations and other stakeholders.
• Informed and transparent decision making

Functional Competencies:       
Advocacy/Advancing A Policy-Oriented Agenda
Preparing information for advocacy

• Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate

Results-Based Programme Development and Management
Contributes into results through primary research and analysis

• Assesses project performance to identify success factors and incorporates best practices into project work
• Researches linkages across programme activities to identify critical points of integration
• Monitors specific stages of projects/programme implementation
• Analyzes country situation to identify opportunities for project development
• Participates in the formulation of project proposals and ensures substantive rigor in the design and application of proven successful approaches and drafts proposals accordingly
• Excellent written communication and analytical skill to synergize project financial delivery and support internal capacity;

Building Strategic Partnerships
Maintaining a network of contacts

• Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
• Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders

Innovation and Marketing New Approaches
Enhancing processes or products

• Generates new ideas and proposes new, more effective ways of doing things
• Documents and analyses innovative strategies/best practices/new approaches

Resource Mobilization (Field Duty Stations)
Providing inputs to resource mobilization strategies

• Analyzes information/databases on potential and actual donors
• Develops a database of project profiles.  Identifies opportunities for project proposals for presentation to donors

Promoting Organizational Learning and Knowledge Sharing
Basic research and analysis

• Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
• Documents and analyses innovative strategies and new approaches

Job Knowledge/Technical Expertise
Fundamental knowledge of own discipline

• Strong aptitude on public administration and management of development project in the public sector;
• Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments
• Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP’s Goals
reparing information for global advocacy

• Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences
• Identifies and takes advantage of opportunities for advocating for UNDP’s mandate

Client Orientation

Establishing effective client relationships

• Maturity and confidence in dealing with senior and high ranking members of national and local institutions, government and non-government.
• Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Anticipates client needs and addresses them promptly

Required Skills and Experience

Required Skills and Experience
 

Education:

• Advanced master's degree preferably in law, human rights, international studies, social sciences or a related field.

Experience:

• Minimum 3 years for candidate with master degree   or minimum 7  years of experience for candidate with bachelor degree is required in the field of rule of law (access to justice, justice sector coordination, justice reform, juvenile justice and human rights issues);
• At least 3 years of the ten have experience in institutional capacity building, court management and organization, preferably in Indonesia;
• Prior experience of Technical Assistance with Indonesian Supreme Court would be an asset;
• Knowledge of EU's Project Cycle Management and Logical Framework Methodology is preferable
• Proven experience as manager for one or more projects of similar nature. Management or participation in EU-funded technical assistance projects would be an advantage;
• Proven experience in managing a multidisciplinary team composed of technical specialists/ consultant with varying experience and background;
• Management and participation in technical assistance projects which involve an important “mindset change” in the participants, would be an advantage;
• Previous experience with the United Nations System, including UNDP is desirable;
• Experience in working, liaising and collaborating with elected officials, government representatives, civil society organizations, and public international organizations.

Language:

• Excellent verbal and written command of English is essential.

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION .  Click here to download the form : http://bit.ly/P11SC

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply . All applications will be treated with the strictest confidence.

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements

ATLAS POSITION NO.