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National Consultant (support officer) – Final Evaluation of the Police Reform Programme
|Location :||Dhaka, BANGLADESH|
|Application Deadline :||22-Jul-15 (Midnight New York, USA)|
|Additional Category :||Democratic Governance and Peacebuilding|
|Type of Contract :||Individual Contract|
|Post Level :||National Consultant|
|Languages Required :||English|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||A total of 30 working days over a period of 3 months (some of these days could be home based|
Bangladesh is a developing nation and a fledgling democracy. Steady economic growth since the early 1990s has resulted in rapid gains in Human Development. Despite impressive achievements in a variety of fields, Bangladesh suffers from weak governance, poverty and limited government capacity to deliver basic services. For example, access to justice, respect for the rule of law and knowledge of human rights are generally acknowledged as inadequate. The 2008 Poverty Reduction Strategy paper acknowledged that the vulnerable, particularly women and children, struggle to access justice from the police and the formal and informal justice sector.
Law and order, crime and corruption remain serious problems adversely affecting individual safety, national security and economic growth. There is broad acknowledgment that the justice sector needs to be strengthened. Overall, crime remains underreported and inadequately investigated by the police, the court system is slow and prisons are overcrowded.
Thus, an accountable, transparent and efficient police service in Bangladesh is essential for the safety and well-being of all citizens, national stability and longer-term growth and development, particularly the creation of a secure environment which is conducive to consumer and investor confidence.
Within this context the Police Reform Programme (PRP) Phase I was launched in 2005 under joint collaboration of the UK Department for International Development (DFID), European Commission, UNDP and the Government of Bangladesh (GoB). Phase I of the PRP concluded in September 2009 and established the foundation for police reform initiatives by supporting the introduction of Model Thanas, a Victim Support Centre and a community policing philosophy across the country.
PRP Phase II commenced in October 2009 and is supported by the Government of Bangladesh, UNDP and DFID and will conclude on 31 December 2015. The PRP’s development goal is a safer, more secure and stable Bangladesh, where the human rights of citizens, particularly the vulnerable and marginalized, are promoted and protected to accelerate progress on the MDGs, economic growth and social justice. The programme’s purpose is to improve safety, access to justice and human rights for all citizens, particularly disadvantaged and vulnerable groups. The targeted beneficiaries of Phase II are the Bangladesh people, and in particular the Bangladesh Police, who will benefit from increased capacity, job satisfaction, improved morale, image and social standing.
The Phase II of PRP is composed of six outcome areas:
PRP Phase II was designed in the pre-business case era and therefore did not have value for money (VfM) indicators and measures incorporated at commencement. A ‘light-touch’ VfM assessment was conducted for PRP in 2015 and a copy of this report can be shared with the successful candidate(s). Furthermore, as a consequence of being designed in 2008, there was no contemporary theory of change (ToC) process introduced at the beginning of PRP but an implied ToC can be derived from the project’s logframe and documents.
Further detail including objectives, indicators and expected key outputs and outcomes can be found in the project’s Results Framework which will be provided to the consultancy. In addition, project related information is also available online at: www.prp.org.bd
In accordance with UNDP policy, a final (terminal) evaluation on PRP Phase II will be undertaken in the second half of 2015, to be completed before project closure on 31 December 2015. This terminal evaluation will be supplemented by a focused impact assessment in order to better understand the causal links between some of the better performing outputs and their respective outcome areas. To ensure value for money, avoid duplication of efforts, and maximise complementarity the two tasks will be undertaken as one evaluation by the same evaluation team.
Duties and Responsibilities
Objectives: The purpose of this final evaluation is to independently assess the extent that the Police Reform Programme (Phase II) contributed to outcomes as defined in the PRP Project Document and supporting documents. The evaluation will be considered by UNDP, DFID (the major Donor), the Government of Bangladesh and the Bangladesh Police and may be used to identify key areas for possible post-2015 support to the Bangladesh Police.
Scope of work and expected outputs / deliverables:
Evaluation scope and objectives
This final evaluation will consist of two components: the final evaluation that covers all of the programme and analyses achievements and what worked and what did not work; and the impact assessment that looks more in depth at certain identified key focus areas to assess their contribution to the outcomes.
The output of this consultancy will be a final evaluation report that includes a rigorous impact assessment. PRP has already undertaken a range of quantitative assessments involving various public perception surveys so a greater focus of the impact assessment should be on qualitative assessments. Please see the Annex for a list of surveys facilitated by PRP and these surveys and their data tables will be made available to the evaluators at the commencement of the contract.
The evaluation team has primary responsibility for the preparation of an objective and high-quality evaluation report. The team will meet with key national and international stakeholders and at a minimum including representatives from the: Ministry for Home Affairs; Bangladesh Police; national justice experts; Victim Support Centre personnel; and community beneficiaries. The team will also meet with donor partners (DFID), development partners and other UNDP projects operating in the criminal justice sector. The evaluation will predominately be conducted in Dhaka, however, field missions will also be undertaken.
The evaluation activities shall be based, at a minimum, on UNDP evaluation principles, norms and standards that are outlined in the UNDP Handbook on Planning, Monitoring and Evaluation (2010), the addendum to that Handbook Updated Guidance on Evaluation (2011) and Outcome Level Evaluation: a companion guide to the handbook on planning monitoring and evaluating for development results for programme units and evaluators (2011). In addition to UNDP’s evaluation principles contained in the UNDP Handbook on Planning, Monitoring and Evaluation, the team should also consider the OECD DAC criteria for evaluating development assistance.
Suggested Evaluation Areas for the Final Evaluation
Effectiveness: what extent did the Police Reform Programme attain its objectives. In evaluating the effectiveness of the project it is useful to consider:
Relevance: what extent was PRP suited to the priorities and policies of the target group, recipient and donor. In evaluating the relevance of a project, it is useful to consider:
Impact: The impact assessment should, inter alia, assess the following issues:
What are the positive and negative changes produced by PRP’s interventions (direct and indirect)? When evaluating impact it is useful to consider:
The six components of PRP are outlined in the section B above. The impact assessment will involve a rigorous assessment of the key focus areas under those components and may include specific impact assessments of the PRP support provided to:The strategic planning process of the Bangladesh Police;
The final decision on what key focus areas will be included in the impact assessment will be agreed upon between the evaluation team and PRP. The suggested areas above are provided as guidance for candidates at this time.
Sustainability: is concerned with measuring whether the benefits of an activity are likely to continue after donor funding has been withdrawn. When evaluating the sustainability of a project, it is useful to consider:
South-South cooperation: How did PRP/UNDP contribute to the development of national capacities and the promotion of South-South cooperation?
Partnerships: play a key role in ensuring that primary stakeholders achieve outcomes. How were partnerships relevant in the PRP context? How effective were they in contributing to the achievement of outcomes? How efficiently were they managed? and how sustainable are they?
Comparative strengths and weaknesses: What are the comparative strengths and weaknesses of the PRP and UNDP support, including in relation to other programs/projects in the criminal justice sector?
Lessons learned: the evaluation will also document the innovations and lessons learned from the project. This includes analysis of what has worked and what has not as well as observations related to the project design, management and operation of the PRP. Acknowledging that the PRP project design aimed to support the Bangladesh Police as a major beneficiary, this assessment shall also analyse the extent to which PRP was able to influence change in internal police oversight and the extent to which PRP could appropriately challenge the Bangladesh Police in terms of the reform process. The assessment should also consider the content of relevant reviews that have suggested that any future support should consider a greater cross-disciplinary approach to tackling specific issues and to also utilise wider themes such as gender equality, labour rights, urban insecurity, better services to the community at local levels and better compliance with human rights and accountability.
Methodology for the Impact Assessment and the Final Evaluation Report
At a minimum, the final evaluation will involve the following:
Briefing of evaluators: by PRP/UNDP on the requirements of the final evaluation.
Document review: of project documents, quarterly reports, results reports, M&E framework, indicator progress sheet, AWP monitoring tool, DFID’s annual review reports, different workshop and training reports, PSC and PIC meeting minutes, conference report etc.
Evaluation Inception Report: Shall be prepared by the evaluators before commencing the evaluation. This report shall detail the evaluators’ understanding of what is being evaluated and why, showing how each evaluation question will be answered by way of: proposed methods, proposed sources of data and data collection procedures. The inception report will also include a proposed schedule of tasks, activities and deliverables, designating a team member with the lead responsibility for each task or product.
Stakeholder interviews: The evaluation team will conduct evaluation related interviews with project staff, community beneficiaries and senior officials from the Bangladesh Police, UNDP, and DFID.
Observation of PRP Initiatives: The evaluation team will identify and visit relevant PRP initiatives operating in the field. This may include, inter alia, observing the operations of Victim Support Centres, Community Policing Forums, the Forensic Training Institute and/or PRP-supported Thanas to gain a better understanding of these initiatives.
Debriefing Session: A draft report/summary of major findings shall be presented to PRP/UNDP in accordance with the timeframe included in section 6 below. A preliminary draft of the findings will be shared with UNDP prior to the debriefing session to ensure that the evaluation meets the required quality criteria.
Final Evaluation Report: That incorporates comments from the debriefing session.
This evaluation will be conducted in accordance with the principles outlined in the UNEG Ethical Guidelines for Evaluation and at a minimum shall include in the design and implementation of the evaluation procedures to safeguard the rights and confidentiality of information providers, for example: measures to ensure compliance with legal codes governing areas such as provisions to collect and report data, particularly permissions needed to interview or obtain information about children and young people; provisions to store and maintain security of collected information; and protocols to ensure anonymity and confidentiality.
Expected Outputs and Deliverables
The output of the contract will be an evaluation report that consists of two parts (impact assessment and the final evaluation report). The report will include an executive summary, which will use the project’s results framework as defined in the Project Document and that also considers any revisions of the framework. The body of the report shall provide a detailed assessment of the performance of the project, including lessons learned. A section that includes recommendations for future programming shall also be included.
Supervision and Performance Evaluation
The PRP Project Manager or a delegate will supervise the activities of the consultant on a regular basis and evaluate the performance and approve the deliverables/outputs. Payment for services of the consultant at each stage will be made upon satisfactory certification by the PRP Project Manager. Payment will be made through Electronic Fund Transfer (EFT). For each instalment the consultant has to submit a request letter duly signed and describing the agreed accomplishment.
Evaluation Team Composition
An International Consultant will be assigned as the Evaluation Team Leader for the impact assessment and the evaluation and be responsible for:
Two national consultants (to be recruited by UNDP) will work with the International Consultant as team members: one being a national Subject Matter Expert with extensive understanding of policing in Bangladesh, engaged for the same or similar duration as the Team Leader; and a national Support Officer that is sufficiently experienced in criminal justice related matters and evaluation to provide high level support to the team throughout the final evaluation process.The Team Leader of this evaluation will determine how the 30 working days allocated to the Support Officer will be allocated.
PRP/UNDP will provide office space (no computer). While travelling to the field to conduct assessment and evaluation activities, necessary vehicle support (flights if appropriate) would be provided by PRP. Staff from PRP will also assist the evaluation team to arrange various meetings, consultations, and interviews and ensure access to key officials as mentioned in proposed methodologies.
In addition to this, UNDP will bear the cost of arranging consultation meetings and debriefing sessions and other events as required and agreed between PRP and the Evaluation Team Leader.
The evaluation will predominately be conducted in Dhaka, however, field missions will also be undertaken to selected locations outside of Dhaka. While travelling to the field to conduct assessment and evaluation activities, necessary vehicle support (flights if appropriate) would be provided by PRP. Staff from PRP will also assist the evaluation team to arrange various meetings, consultations, and interviews and ensure access to key officials as mentioned in proposed methodologies.
In addition to this, UNDP will bear the cost of arranging consultation meetings and debriefing sessions and other events as required and agreed between PRP and the Evaluation Team Leader.
Timeframe and deadlines: The total number of working days for the National Consultant (Support Officer) of the impact assessment and evaluation team will be 30 working days (some working days possibly home based) over a maximum period of three months. The International Consultant in his/her capacity as the Team Leader will determine how the 30 days allocated to the Support Officer will be best used to achieve the deliverables associated with the Impact Assessment and the Final Evaluation.
DFID’s 3Es Framework and Value for Money Policy Note, 2011 https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/67479/DFID-approach-value-money.pdf
Ethical Guidelines for Evaluation, June 2008. Available at http://www.uneval.org/earch/index.jsp?q=ethical+guidelines
Required Skills and Experience
Academic Qualifications: A Bachelor’s degree in law, criminology, social sciences, management or in a relevant field of study
Fluency in written and spoken English is mandatory.
Evaluation of the Candidates:
Individual consultants will be evaluated based on the following methodology:
The candidates will be evaluated through Cumulative Analysis method. When using the weighted scoring method, the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:
Only candidates obtaining a minimum of 49 points in the technical evaluation out of 70 would be considered for Financial Evaluation.
Technical Evaluation Criteria (Total 70 marks)
Financial Evaluation (Total 30 marks)
All technical qualified proposals will be scored out 30 based on the formula provided below. The
maximum points (30) will be assigned to the lowest financial proposal. All other proposals received
points according to the following formula:
p = y (µ/z)
Documents to be included when submitting the proposal:
Interested individual consultants must submit the following documents/information to demonstrate their qualifications:
(i) Financial Proposal needs to submitted along with other documents
(ii) Please upload all as one document.
Annex I: Suggested final report structure
Annex 7 of the PME Handbook provides an annotated outline for evaluation reports (additional guidance is also available in UNEG’s Quality Checklist for Evaluation Reports) The PRP/UNDP and the appointed Team Leader of the Final Evaluation will decide on the most appropriate way in which to structure and present the final evaluation report. The report structure should be specified in the inception report. The following report structure is being proposed at this time
Annex II: Some of the key documents to be consulted
A list of some of the important documents and webpages that the evaluators should read at the outset of the evaluation and before finalizing the evaluation design and the inception report are included below:
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.