Re-advertisement - Finance Analyst


Location : Tunis Until Security Conditions in Libya Improve), TUNISIA
Application Deadline :30-Nov-15 (Midnight New York, USA)
Type of Contract :FTA International
Post Level :P-2
Languages Required :
English  
Duration of Initial Contract :More than a year

Background

Duty station will be Tunis, Tunisia, until security conditions in Libya improve sufficiently to allow working in Libya. At which point the location of the post will become Tripoli, Libya.

Following the security evacuation of all UN international staff from Libya in July 2014, UNDP Libya has been operating out of two locations; Tripoli for national staff and Tunis for international staff. Given the fact that UNDP Libya will not be in a position to fully function from Tripoli for an indefinite period of time a ‘Back Office’ has been established in Tunis.

Under the overall guidance of the UNDP Libya Country Director and direct supervision of the Operations Manager in Tripoli and matrix supervision by Project Manager for Political Dialogue project, the Finance Analyst ensures efficiency in financial resources management and the provision of accurate, thoroughly researched and documented financial information, effective delivery of financial services and transparent utilization of financial He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex financial issues. The Finance Analyst promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations.

The Finance Analyst supervises, leads and trains the support staff of the Finance Unit. The Finance Analyst works in close collaboration with the Operations/HR Specialist in Tunis as well as other colleagues in Operations, Programme and project teams, UNDP HQs staff and Government representatives ensuring successful CO and project performance in Finance.


Duties and Responsibilities

Implementation of operational strategies and adaptation of processes and procedures:

  • Full compliance of financial activities, financial recording/reporting system and audit follow up with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of the financial resources management system;
  • CO and Political Dialogue Project finance business processes mapping and elaboration/establishment of internal standard operating procedures in the Finance Unit; control of the workflows in the Finance Unit;
  • Continuous analysis and monitoring of the financial situation, presentation of forecasts for development and management projects;
  • Elaboration of the framework and conditions of contribution within the CO and Political Dialogue Project resource mobilization efforts.
  • Elaboration and implementation of cost saving and reduction strategies (including introduction and development of e-banking);
  • Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions. Informs supervisors and other UNDP staff at Headquarters of the results of the investigation when satisfactory answers are not obtained.

Management of development and management projects’ budgets and organization and functioning of the optimal cost-recovery system:

  • Elaboration of proposals for planning of financial resources of the CO and Political Dialogue Project, preparation of reports containing analysis of the financial situation;
  • Preparation and monitoring of projects’ budgets in Atlas;
  • Regular analysis and reporting on the budget approvals and the delivery situation of management projects.
  • Establishment of the development projects’ budgets preparation/modification monitoring system, control of budgetary status versus authorized spending limits (ASL) and budgets delivery levels;
  • Implementation of the control mechanism for development projects through monitoring budgets preparation and modifications, budgetary status versus ASL, follow up with HQs on ASL for development projects, maintenance of the General Ledger;
  • Ensuring that cost-sharing contributions are properly transferred to UNDP on a timely basis;
  • Submission of financial reports to donors on a timely and quality basis;
  • Ensuring IPSAS compliance of CO and Project financial reports.

Ensure proper control of CO and Political Dialogue Project accounts:

  • Analysis and elaboration of the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims and other entitlements are duly processed, and establishment of accruals are properly done in compliance with IPSAS and UNDP policies and procedures;
  • Ensuring that all financial transactions are identified, recorded and verified in compliance with IPSAS as outlined in the corporate policies and procedures;
  • Control of accounts and project closure;
  • Approval of vendors;
  • Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues;
  • Control and monitoring of the Accounts Receivables for UNDP projects and follow up with partners on contributions and maintenance of the General Ledger and Document Management System.

Ensures proper CO cash management:

  • Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application;
  • Daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions;
  • Initiation of bank transfers and deals, selecting bank transfers and deals for approval and settlement;
  • Performing pay cycle manager role in Atlas;
  • Timely preparation of monthly cash flow forecast for use by the supervisor;
  • Acts as cashier for on-site transactions

Facilitation of knowledge building and sharing in the CO and Political Dialogue Project:

  • Organization and conduct of training for the operations/ projects staff on Finance;
  • Synthesis of lessons learned and best practices in Finance;
  • Sound contributions to knowledge networks and communities of practice.


Competencies

Core:

Innovation:

  • Ability to make new and usufel ideas work.

Leadership:

  • Ability to persuade others to follow.

Pepole Managment:

  • Ability to improve performance and satisfaction.

Communication:

  • Ability to listen, adept,persuade and transform.

Delivery:

  • Ability to get things done.

Technical/Functional:

Primary:

Financial Management, Reporting and Analysis:

Analytical application of professional level knowledge

  • Ability to evaluate financial data, derive relevant findings and present them in a meaningful manner;
  • Ability to make the analysis of requirements and parameters provided in support of financial processes in the CO;
  • Ability to formulate and manage budgets, contributions and investments, and transactions; conduct financial analysis, reporting and cost recovery;
  • Ability to support budgetary aspects of work planning process, drawing and management of team budgets;
  • Knowledge of accounting concepts, principles, regulations, and policies and ability to apply to practical situations;
  • Ability to examine and verify accounts and records for audit purposes.

Client Orientation:

Establishing effective client relationships

  • Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion;
  • Organizes and prioritizes work schedule to meet client needs and deadlines;
  • Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;
  • Actively supports the interests of the client by making choices and setting priorities to meet their needs;
  • Anticipates client needs and addresses them promptly.

Promoting Organizational Learning and Knowledge Sharing:

Basic research and analysis

  • Ability to research best practices and propose new, more effective ways of doing things;
  • Documents and analyses innovative strategies and new approaches;
  • Identifies and communicates opportunities to promote learning and knowledge sharing.

Secondary:

Building Strategic Partnerships :

Maintaining a network of contacts:

  • Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues;
  • Establishes and nurtures positive communication with partners.


Required Skills and Experience

Education:

  • Master’s Degree in Finance, Business Administration, Public Administration, Economics or related field.

Experience:

  • 2 years of relevant experience at the national or international level in providing financial management and accounting advisory services;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, as well as experience in the handling of web based management system
  • Experience with UNDP financial management system Atlas is highly desirable;
  • Experience of IPSAS;
  • Experience working in a crisis country setting is preferred.

Language:

  • Fluency in written and spoken English is essential;
  • Fluency in Arabic is highly desirable.

Others:

  • UNDP Finance Training and Certification Programme/Chartered Institute of Public Finance & Accountancy Certification required (CIPFA);
  • Experience working in a multi-cultural and/or international work environment.

Application

Interested and qualified candidates should apply on-line through the UNDP Job site at http://www.ly.undp.org/content/libya/en/home/operations/jobs/ and please ensure to fill in and upload Personal History Form - P.11 which is available at http://www.ly.undp.org/content/libya/en/home/operations/jobs/ in the relevant field of the on-line application.

Incomplete applications or applications received after the closing date will not be given consideration. Please note that only applications that are short-listed will be contacted.

Please combine all your documents into one (1) single PDF document as the system only allows to upload maximum one document.

Qualified female candidates are strongly encourage to apply.


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