Historique

Devoirs et responsabilités

Duties and Responsibilities:

1. Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
2. Support timely ordering and delivery of commodities and supplies to authorised partners and destinations.
3. Support management of logistics vendors’ contracting activities including performance monitoring and measurement.
4. Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.
5. Contribute to budget preparation, monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
6. Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary.
7. Assist in management of commodity accounting data quality and integrity.
8. Support operational pipeline analyses, assessments and operational planning for all delivery modalities.
9. Process documentation for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor.
10. Collect and compile data, produce and/or contribute to reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems in support to informed decision-making.
11. Liaise with internal and limited number of external stakeholders to support efficient logistics operations management.
12. Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.

Desirable skills:

Working knowledge (level C) of two of the UN official languages; training and/or experience using MS PowerPoint and other WFP software; knowledge of WFP administrative regulations and rules, and WFP policies and procedures in the area of work

Previous experience in the following tasks is not an obligatory requirement, but is a plus:

1. Assist in managing the overall LTSH funds management
2. Assist in projecting LTSH funding requirements per activity
3. Monitoring LTSH balances available
4. Preparing LTSH authorizations
5. Maintaining rates by CO for PA purposes
6. Create and keep records of Purchase Orders, Service Entry Sheets, for all LTSH services
7. Maintain regular tracking of contributions Terminal Obligation Dates and Terminal Disbursement Dates and ensure timely consumption of LTSH fund
8. Monitor deficit or surplus in LTSH funds and ask for LTSH matrix revision if needed
9. Maintain regular update of LTSH revision in line with any operational updates
10. Consolidate LTSH commitments made and expenditures incurred
11. Ensure that LTSH funds are generated in timely manner
12. Prepare and review the LTSH matrix
13. Review that invoices have adequate supporting documents
14. Process invoices using corporate tools
15. Invoice tracking from issuance to payment
16. Maintain cost data on various means of transport in the country

Organizational Capabilities:

1. Helps teammates articulate WFP’s Strategic Objectives.
2. Suggests potential improvements to team’s work processes to supervisor.
3. Explains the impact of WFP activities in beneficiary communities to teammates.
4. Articulates how own unit’s responsibilities will serve WFP’s mission.
5. Trains junior teammates on new skills and capabilities
6. Seeks opportunities to work with people from different backgrounds
7. Serves as a peer coach for colleagues in same area of work.
8. Tracks progress toward goals and shares this information on a regular basis with supervisor.
9. Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
10. Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
11. Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments
12. Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
13. Suggests opportunities for partnering with other units to supervisor.
14. Identifies opportunities to work with colleagues and partners in the field towards common goals.
15. Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
16. Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

Functional Capabilities:

1. Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.
2. Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.
3. Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community
4. Ability to collect and collate necessary information to enable WFP to make informed operational decisions.
5. Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
6. Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.

Compétences

1. Action Management
2. Communications
3. Ethics & Values
4. Teamwork
5. Behavioral Flexibility
6. Client Orientation
7. Initiative
8. Interpersonal Relations
9. Judgment

Qualifications et expériences requises

Education:

Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

 Experience:

1. Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
2. Experience analysing data (on commodities, funds, etc.) and drafting reports.
3. Experience in measuring service providers’ performance against set KPIs. Experience in assisting the preparation of contract documentation.
4. Experience in providing technical business support in corporate systems.

Language:

Fluency in both oral and written communication in English, and Arabic.  

Others:

The applicant should be either an Iraqi national or have a valid Iraqi residence/ work permit at the time of application.

Applications should be in English