Jobs - 60205- Procurement Assistant - UNFPA (Open to South Sudan

Procurement Assistant - UNFPA (Open to South Sudanese Nationals Only)

Location :

Juba, SOUTH SUDAN

Type of Contract :

FTA Local

Starting Date :

Application Deadline :

06-Oct-15 (Midnight New York, USA)

Post Level :

GS-5

Duration of Initial Contract :

One year

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The United Nations Population Fund (UNFPA), the leading UN organization in Reproductive Health and Population and Development, is recruiting personnel for the Procurement and Logistic Assistant position in the South Sudan Country Office.

Under the guidance and supervision of the Operations Manager, and under the supervision of the Procurement Associate (G7), the Procurement Assistant ensures the execution of transparent and efficient procurement services and processes (Local Procurement) in the Country Office. The Procurement Assistant works in close collaboration with the Operations, Programme and projects staff in the CO and other UN agencies staff to exchange information and ensure consistent service delivery especially in the field of commodity security and procurement & supply chain management. The incumbent also provides organisational functions of the office in terms of: providing effective communications support to the office; ensure facilitation of knowledge building and management and logistical support.

Duties and Responsibilities

Ensures implementation of sourcing strategy focusing on achievement of the following result:

Development and update of the rosters of suppliers, implementation of supplier selection and evaluation.

Ensures proper control of Country Office Assets focusing on achievement of the following result:

Preparation of inventory reports;
Implementation of Inventory and physical verification control in the Country Office and projects;
Reports regularly on status of procurement requests including, including expected arrival time, availability/lack of availability of items requested, changes in specifications of items regularly ordered.

Ensures organization of logistical services focusing on achievement of the following results:

Organization of travel including purchase of tickets, DSA calculation, PO preparation; arrangement of shipments; vehicle maintenance; conference facilities arrangements;
Timely conducted DSA, Travel Agencies, vehicle maintenance, hotel and conference facilities surveys;
Supports procurement by preparing quotes along the lines of TORs drafted by programme staff, and submitting to the relevant vendor after required programmatic and operational approvals have been made;
Registers and updates all incoming goods / commodities / items consigned to UNFPA Juba into stock management tracking system;
Performs any other duty as assigned by the supervisor.

Competencies

Values:

Exemplifying integrity;
Demonstrating commitment to UNFPA and the UN system;
Embracing cultural diversity;
Embracing change.

Functional Competencies:

Managing the organization’s financial resources;
Providing procurement services;
Ensuring facilities and assets management.

Core Competencies:

Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others;
Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Informed and transparent decision making.

Required Skills and Experience

Education:

Secondary Education with specialized training in procurement (CIPS certification) desirable, but not required);
University Degree in Business or Public Administration would be desirable, but it is not a requirement.

Experience:

5 years of progressively responsible administrative experience is required at the national or international level;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.), advance knowledge of automated procurement systems;
Experience in handling of web based management systems.

Language:

Fluency in English is required. Knowledge of Arabic is desirable.

Additional Information:

Only those applicants in whom the Country Office has further interest will be responded to;
UNFPA offers an attractive compensation package commensurate with experience;
UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status;
UNFPA provides a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply.

How to Apply

Applicants are kindly requested to apply through the link below: https:\\jobs.undp.org by 06 October 2015;
Applications received after this date will not be taken into consideration;
Applicants will be short-listed on the basis of their qualifications and work experience;
Only the short-listed candidates will be invited for interviews.

Important:

There is no application processing or other fee at any stage of UNFPA application processes.