The United Nations Population Fund (UNFPA), the leading UN organization in Reproductive Health and Population and Development, is recruiting personnel for the Administrative/ Finance Associate position in the South Sudan Country Office.

The Finance Associate is located in South Sudan Country Offices (CO) and reports to the Operations Manager and Midwifery Programme Specialist

The Administrative/Finance Associate delivers quality financial services to internal and external clients mastering all relevant rules, guidelines, processes and procedures. S/he takes a client-oriented results-focused approach to interpreting the rules, procedures and guidelines, providing support and guidance to the CO and UNFPA-supported projects.

• Full compliance of administrative activities with UNFPA rules, regulations, policies and strategies;
• Provision of inputs to the Country Office administrative business processes mapping and implementation of the internal standard operating procedures (SOPs);
• Provision of inputs to preparation of administrative team results-oriented work plans;
• Performance of a Buyer role in Atlas and preparation of Purchase Orders for travel activities;
• Arrangements of travel and hotel reservations, preparation of travel authorizations, processing requests for visas, identity cards and other documents;
• Maintenance of files and records relevant to office maintenance;
• Provision of support to maintenance of common premises and common services;
• Reviews and monitors charges for common services and cost recovery taking into account maximum cost efficiency and represents UNFPA’s interest in related negotiations and agreements;
• Maintenance of records on assets management, preparation of reports;
• Supports the monitoring of programme financial performance for all core and non-core resources by providing necessary financial information and analysis, including implementation rate against indicators/results. Detects potential over/ under expenditure problems and proposes remedial action;
• Develops tools and mechanisms for effective and efficient monitoring of programme and project budgets, coordinates compilation of financial data and provides accurate and up-dated financial information to HQ/RO/SRO on a continuous basis;
• Interprets financial policies and procedures and provides guidance and training to staff and project managers. Strives to identify ways in which programme financial needs can be met within existing policies;
• Assists in the management of the Country Office budget by budget formulation, controlling allotments, monitoring expenditures, and preparing revisions according to the needs of the Country Office;
• Maintains an effective financial recording and reporting system, internal control and audit follow-up, and processes financial transactions in an accurate and timely way;
• Reviews and monitors charges for common services and cost recovery taking into account maximum cost efficiency and represents UNFPA’s interests in related negotiations and agreements.

Values / Guiding Principles:

Commiment to the Organization and its mandate:

• Cultural sensitivity;
• Valuing diversity.

Developing people:

• Coaching and Mentoring;
• Performance management;
• Fostering Innovation and Empowerment.

Personnel leadership and effectiveness:

• Analytical and strategic thinking;
• Results Orientation/ Commitment to excellence;
• Appropriate and Transparent decision making;
• Knowledge sharing;
• Continuous Learning.

Building and Managing Relationships:

• Working in teams;
• Communication Information and ideas;
• Self management/Emotional intelligence;
• Conflict management/ Negotiation & Resolving Disagreement.

Functional Competencies:

Business acumen:

• Independently gathers, analyses, and interprets data and information from a wide range of sources using appropriate analytical tools and professional standards;
• Identifies warning signs based on financial analysis, probes for clarification or points of concern and presents findings.

Implementing management systems:

• Maintains information/databases on system design features and develops system components;
• Makes recommendations relative to work-processing approaches and procedures which would lead to more efficient systems design.

Client orientation:

• Establishes effective relationships with internal and external clients, actively supports the interests of the client and researches potential solutions to client needs;
• Organizes and prioritizes work schedule and addresses client needs and deadlines promptly and appropriately.

Education:

• Completed Secondary Level Education required;
• First level university degree desirable.

Experience:

• Six years of relevant experience in administration, finance or office management;
• Proficiency in current office software applications.

Language:

• Fluent in English.

Additional Information:

• Only those applicants in whom the Country Office has further interest will be responded to;
• UNFPA offers an attractive compensation package commensurate with experience;
• UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status;
• UNFPA provides a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply.

How to Apply

• Applicants are kindly requested to apply through the link below:  https:\\jobs.undp.org/ by 06 October 2015;
• Applications received after this date will not be taken into consideration;
• Applicants will be short-listed on the basis of their qualifications and work experience.
• Only the short-listed candidates will be invited for interviews.

Important:

• There is no application processing or other fee at any stage of UNFPA application processes.