UNDP Jobs - 60546- Safety and Reception Assistant ( For Syrian Nation

Safety and Reception Assistant ( For Syrian Nationality Only)

Location :

Damascus, SYRIAN ARAB REPUBLIC

Type of Contract :

Service Contract

Starting Date :

01-Nov-2015

Application Deadline :

10-Oct-15 (Midnight New York, USA)

Post Level :

SC-3

Duration of Initial Contract :

One year

Languages Required :

Arabic English

Expected Duration of Assignment :

One year

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

To provide safety and reception services to UNDP Office.

Duties and Responsibilities

Provide security coverage at the entry points of a UNDP premises and annex buildings (if any) to prevent entry to unauthorized persons and the unauthorized removal of UNDP property;
Screen all personnel, packages and vehicles (if applicable) entering the premises including clearance through metal detectors and by use of x-ray equipment;
Full Coordination with guards at the checkpoints at two ends of the Street for access via/ and controlling the hydraulic barriers;
Stop suspicious bags, packages or persons entering the building and report it immediately to SFP;
Report immediately to SFP any difficult visitors; restrain persons, or arrogant visitors;
Handover suspicious persons to the Government guard for necessary measures;
Report immediately to SFP of any theft, unlocked offices, doors and storage room;
Provide information and directions to all persons associated with the Agency, including visitors;
Monitor the CCTV and take prompt actions if a suspicious event occurs, both inside and outside the premise and report immediately to Security Focal Point (SFP). Any malfunctioning of the system must also be reported immediately to SFP;
Accompany VIP visitors to the Resident Representative and Country Director and their Deputies offices;
Providing “Visitors’ ID Card” to UNDP visitors and make sure to keep some sort of identity card that belongs to visitors;
Identify all staff faces and names;
Conduct exterior, garage, and garden patrols for the purpose of intercepting unauthorized persons attempting to gain entry to the premises;
Cooperate and liaise with the Governmental guards to prevent unauthorized parking in front of UN offices;
Coordinate with the local police guards during emergencies and demonstrations;
Report the arrival of protesters or demos through the chain of command. Secure the main door of the office during demonstrations;
Maintain a log book for registering UNDP visitors’ names and log staff members time in and time out during weekends and holidays;
Maintain a Dispatch/ receiving book, record correctly all incoming and outgoing mail;
Maintain alertness for any potential or actual breach of security and any disturbance or unusual activity;
Report to the SFP all safety and security related issues and comply the directions of the SFP;
Assist SFP in real emergencies and during building evacuation drills;
Ensure all doors secure and lights are off after staff members depart;
Run a routine check on all offices at least one time during the evening shift and night shift when all staff members are out of the office;
Act as telephone operator in time of need, especially during silent hours;
Perform other related duties as assigned.

Competencies

Professionalism:

Demonstrates professional competence and mastery in Safety and Security, conscientious and efficient in achieving results.

Client Orientation:

Treats all staff and visitors with a professional and courteous attitude, demonstrates ability to work effectively in a stressful environment.

Technological Awareness:

Working knowledge of CCTV, metal detectors, and other security equipment.

Teamwork:

Ability to establish and maintain effective working relationships with other colleagues.

Communication:

Effective oral communication skills in Basic English and fluent in Arabic. Ability to explain UN security policies and procedures; maintains a high sense of confidentiality.

Required Skills and Experience

Education:

Graduation from high school (secondary school) is required.

Experience:

At least two year of experience in safety and security or reception services is required;
Candidates with higher educational qualifications with less experience in the safety and security field will be considered;
Experience with UN Agencies is an asset.

Language:

Good in oral and written Arabic, basis communication capabilities in English is required.

Other requirements:

Applicants should be between 22 to 35 years of age;
All duties are performed generally in uniform;
Able candidates might be selected to discharge duties as shift leader or supervisor.