Background

Myanmar has been undergoing a triple transition to peace, democracy and the market economy; however the legacy of the past continues to have a powerful influence on how Myanmar builds a renewed society governed by democratic governance and the rule of law. UNDP’s Democratic Governance Programme is supporting Myanmar’s transition towards democracy and good governance, including through promoting awareness and understanding of key principles and practices of democratic governance. We have four teams which work on four different areas of work, and each has staff in Yangon and Nay Pyi Taw. UNDP also has field offices in locations around the country, where a lot of our work takes place.

UNDP works in partnership with all three branches of government- the executive, the judiciary (courts), and the legislatures (parliaments) at Union and State and Region level. It aims to promote public institutions which are accountable and responsive to the people; which are transparent; and which can drive sustainable and inclusive growth. Our work includes improving:

• How government collects, uses and shares statistical data about the country and its development;
• How government plans and budgets to reach its development goals;
• How parliaments draft better laws, provide effective oversight and work with the people;
• How lawyers and judges can better uphold the law;
• How people can get justice and equality before the law;
• How the government overall can be managed in a way that makes better policies that are responsive to the people’s needs;
• How civil servants are hired, managed, and motivated to do a better job for the people.

People living in Myanmar have a limited appreciation of Democratic Governance, and what changes they can expect a democratic transition to have in their lives. Research shows that many people have low awareness of different parts of the government and what their role is, which limits their ability to engage in the work of all branches of government. While the institutions of government are taking serious efforts to reform internally and aspire to ensuring that people’s rights are protected, they also are struggling with lack of experience. Staff don’t all have a strong awareness of what kinds of principles and behaviours underpin the new kind of government they are trying to become. Institutions work in silos, and only recently have there been moves towards ensuring that changes can take place and have an effect across the board, with an appreciation that work in the judiciary, legislature, and executive, although independent, can still be inter-related.

Some of the work that UNDP does is quite technical, and involves working on bureaucratic issues that are critical to the success of transition, but that may not be easy for people who are not involved to understand. UNDP aims to highlight the importance and significance of work on democratic governance reforms in Myanmar, and promote better understanding amongst all stakeholders of our work and the difference that it makes.

Alongside democratic governance, UNDP’s programme in Myanmar also has programmes on Promoting Local Governance, and Promoting Environmental Governance, Climate Change, Adaptation and Disaster Risk Reduction. Although work primarily focuses on the democratic governance programme, the consultant will also work with the wider UNDP team to prepare a video about UNDP’s wider work in Myanmar.

Duties and Responsibilities

Objective

Produce a series of videos which highlight the importance and significance of work on democratic governance reforms in Myanmar. The videos should explain our work, and the difference that it makes to the capacity of our partner institutions, and the lives of the people, in a way that anybody can understand.

The video content will give abstract and technical concepts real-life meaning for the people of Myanmar, with messages coming from Myanmar people, in their own words. The video team would conduct and film interviews with relevant stakeholders and UNDP staff and film and edit colourful and dynamic b-roll footage to produce final products, in consultation with Pillar 3 staff.

The target audience for the videos are: the Government of Myanmar, development partners, the general audience in Myanmar, and UNDP globally. The videos will be developed in simple Myanmar with English subtitles, or vice versa, to be easily understood. Clips will be between 2 minutes and 7 minutes in length, and will be released online and shown at various high profile events relevant to our work.

Scope of Services

The consultant will consult with the respective teams within our Programme and produce the ideas for videos, carry out filming, and produce final edits.

Produce a series of videos explaining aspects of UNDP’s work.

• Review documentation on the subjects and discuss with relevant people at UNDP;
• Outline story lines for each video in consultation with UNDP;
• Identify stakeholders for interview and prepare interviews;
• Identify locations, and update story outlines;
• Together with UNDP, secure necessary permissions and cooperation of the partner institutions;
• Film B-roll footage;
• Carry out and film interviews;
• Prepare scripts for each video that includes interviews and footage to be used;
• Translate scripts into English/Myanmar for subtitles;
• Editing;
• Produce final films in English and Myanmar, with subtitles.

Through this assignment, the following videos will be produced:

Description/Objective/Length/UNDP Focal Point/Film Locations:

• Being an MP’: interviews of current MPs and staff about their experiences, and their messages for new MPs/Show new MPs in January some lessons from previous parliament/3-5 minutes/ Chief Technical Advisor for Parliament/Nay Pyi Taw;
• Enhancing Rule of Law in Myanmar’: how the Rule of Law Centres are helping both people in communities and private lawyers understand justice issues and the law in Myanmar/3-5 minutes/ Rule of Law Programme Specialist; IDLO Rule of Law Centre Manager/Mandalay, Mitkyina, Lashio;
• Stories Behind Statistics, or How numbers tell important stories: more conceptual video around how people in Myanmar collect and use statistics to further the development agenda/ Help civil servants at region/state level visualise why and how the numbers they collect could be important for people’s lives/2-5 minutes/Statistics Specialist/Yangon, Mandalay;
• Why Gender Matters in the Civil Service: why equal opportunities is important to female civil servants how UNDP’s perception survey on equal opportunities, and training of gender trainers will help improve civil service performance/Bring Knowledge Product on Equal Opportunities in the civil service to life, giving it a visual foundation/1-2 minutes/Programme Specialist for Public Administration/Yangon, Nay Pyi Taw, with B-Roll from other locations;
• UNDP’s Democratic Governance Programme in Myanmar/Explain our work and why it is important to people outside of Myanmar/3-5 minutes/Pillar 3 Programme Analyst/Yangon, Nay Pyi Taw, Mandalay;
• UNDP in Myanmar/Explain the work of the whole Country Programme work and why it is important to people outside of Myanmar/4-5 minutes/Communications Specialist/Yangon.

Take high quality photographs expressing UNDP’s work on Democratic Governance in Myanmar

• Identify key activities and travel locations in consultation with UNDP staff;
• Take photographs;
• Hand-over high resolution files suitable for posters, and versions suitable to be uploaded onto web content.

Catalogue B-Roll footage for easy access and use in future videos

• Put all b-roll footage together in one file location;
• Create file folders indicating the location and date of footage;
• Create file names indicating location, date, and any stakeholders included
• Hand-over files.

Expected Outputs and Target Completion

This contract is deliverables based, and estimated timeframes for completion are estimates only.

Deliverable/Estimated duration to complete (days):

• Story Outlines for 4 videos, including locations and interviewees identified (10 days);
• Video on ‘Being an MP’ (10 days);
• Video on ‘Enhancing Rule of Law in Myanmar’ (7 days);
• Video on ‘Stories Behind Statistics’ (7 days);
• Video on Why Gender Matters in the Civil Service (7 days);
• Preparation of Story Outline for Democratic Governance Video (3 days);
• Video on ‘UNDP’s Support to Democratic Governance’ (3 days);
• Preparation of Story Outline for ‘UNDP in Myanmar ‘Video (3 days);
• Video on ‘UNDP in Myanmar’ (3 days);
• Photographs (3 days);
• B-Roll Footage (2 days);
• Total 58 days.

Quality Criteria

Production Values: High quality visuals and sound; high quality visual and sound editing; aesthetic and sound appropriate for Myanmar; accurate subtitles in English and Myanmar (or vice versa) for all speech; people are identified through text; UNDP logo appears and donor logos appear in accordance with UNDP visibility guidelines.

Format: HD - Suitable for broadcast on national television; SD- Suitable for uploading on websites

Products: Films and all photos to be shared through a USB memory stick or external hard-drive and B-Roll footage to be provided on a dedicated external hard-drive

Institutional Arrangements

Supervision: Programme Analyst for Democratic Governance

Day to Day Working Arrangements:

• Union Parliament: Chief Technical Advisor for Parliament;
• Region and State Parliaments: Programme Specialist for Sub-National Parliaments;
• Rule of Law: Programme Specialist for Rule of Law, Area Officers for Rule of Law and the IDLO Rule of Law Centre Manager;
• Public Administration: Programme Specialist for Public Administration;
• UNDP in Myanmar: Communications Specialist.

Reporting: Written updates of progress every week, by email, to the Programme Analyst

Facilities provided by UNDP: UNDP will provide transportation arrangements for missions and official travel outside of Yangon. UNDP will support visa application, if necessary, but visa fees and travel for visas should be included in the financial proposal.

Facilities provided by production team: All audio-visual and ICT equipment and software necessary to carry out this assignment and share materials. All communications and related costs; all personal accommodation arrangements and all costs for personal accommodation; transportation costs in Yangon; and all personal (non-work related) transportation costs; all insurance costs; all translation and interpretation.

Primary national stakeholders: Union Parliament; Region and State Parliaments; Rule of Law and Tranquility Committee of Union Parliament.

Duration of the Work

58 working days between October 2015 and December 2015. UNDP will endeavor to give feedback on deliverables within 10 days of submission.

Duty Station and Locations:

Travel to the following locations is expected:

• Yangon;
• Nay Pyi Taw;
• Mandalay, Mandalay;
• Lashio, Shan;
• Mitkyina, Kachin.

Outside of filming, and consultation periods, the service provider will not be expected to spend time at UNDP’s office.

Scope of Price Proposal and Schedule of Payments

• Lump sum amount with all costs inclusive, except for the support provided by UNDP as mentioned in under institutional arrangements. Domestic travel and living allowances will be reimbursed by the UN based on actual travel costs and travel days according to UNDP rates.
• The contract price will be fixed regardless of changes in the cost components

The following Payment Schedule is proposed by UNDP. Proposed changes, if any, should be accompanied by a detailed justification. For example, partial payments of Payment 2 and 3 will be acceptable, if production timelines change.

Deliverable/Estimated Target Due Date/Estimated % payment:

• Advance payment on signature of contract to cover incurred costs/On signature/10%;
• Storylines for 4 videos; Video on ‘Being an MP’; and Video on ‘Enhancing Rule of Law in Myanmar’/October-November/45%;
• Video on ‘Story of Statistics’; Video on ‘Why Gender Matters in the Civil Service’; Storyline for Democratic Governance Video; Video on ‘UNDP Support to Democratic Governance’; Photographs; and B-Roll Footage/45%.

Recommended Presentation of Offer

• Letter of confirmation of interest and availability;
• Technical Proposal consisting of: description of proposed approach and draft story outline for producing film ‘UNDP support to Democratic Governance’; at least 3 samples of previous video content produced, in a format suitable for watching on Windows computer with internet connection; CV and/or portfolio;
• Financial proposal: lump sum in US dollars which is all inclusive, for example covering professional fees, living allowances and transport costs, translation costs, along with other incidental costs.

Criteria for Selection of Best Offer

UNDP will use a combined scoring method, in which the technical proposal will be weighted at 70% and the financial proposal at 30%. The technical review will consider:

• Samples of previous content: quality of video footage, quality of editing, extent of communication of difficult ideas, aesthetic value of content, quality of sound and sound editing, quality of effects such as sub-titles, quality of English in subtitles. 20%;
• Experience, management structure and CVs/portfolio.  30%;
• Proposed approach. 20%.

Visit http://procurement-notices.undp.org/view_notice.cfm?notice_id=25897 to get soft copy of P-11 and Template for financial proposal submission which are mandatory.

Competencies

Core Competencies:

• Demonstrates Integrity by modeling the UN's values and ethical standards;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Promotes the vision, mission, and strategic goals of UNDP.

Functional Competencies:

• Ability to consolidate information from multiple sources;
• Able to prepare strategic information for decision makers;
• Ability to advance and provide timely advise;
• Ability to identify issues and to use sound judgment in applying technical expertise to resolve a wide range of problems; and
• Ability to work under extreme pressure in a highly stressful environment;
• Developing People/Coaching and Mentoring & Fostering Innovation and Empowerment;
• Self-Management/Emotional Intelligence;
• Excellent communication skill, including the ability to write in a clear and concise manner;
• Appropriate and transparent decision making;
• Analytical and strategic thinking and results orientation/commitment to excellence; and
• Knowledge sharing/continuous learning;
• Strong interpersonal and coordination skills;
• Ability to work well in multi-disciplinary and multi-cultural teams.

Required Skills and Experience

Education:

• Degree/Diploma in Multimedia, Communication and related field.

Experience:

• Minimum of 3 years of experience in video production, including story line writing, shooting, editing, script writing and overall video clip production;
• Experience conducting and filming face to face interviews with high ranking staff members/government officials is required;
• Experience with making technically complex topics accessible to a wide audience through videos- at least 2 videos;
• Experience working on democratic governance themes (such as governance, rule of law, civil service, and public financial management);
• Experience working in transition or developing country contexts;
• Experience in Myanmar or South-East Asia would be an advantage;
• Experience working with the UN and UNDP would be an advantage;
• Strong communication skills, and ability to communicate complex concepts in a variety of different ways to enhance understanding;
• Displays cultural sensitivity.

Language:

• Fluency in English.