Antecedentes

The newly launched IHPF operates, by design, in full compliance with all OCHA Global Guidelines for Country Based Pooled Funds (CBPFs). Supported by an Advisory Board comprised of key stakeholders, as well as the OCHA Iraq Humanitarian Financing Unit (HFU) that performs secretarial and technical functions, the IHPF is led by a HFU Manger under the supervision of the OCHA Head of Office. The IHPF is actively supported by OCHAs Funding Coordination Section (FCS) based in New York, as well as multiple other UN agency departments in technical matters.

 The position of Program Officer entails the provision of overall support, ensuring effective fund management, monitoring and reporting. The Program Officer maintains program relevant systems and controls to ensure the efficiency, integrity and transparency of the HFU in accordance with the respective guidelines, national legal requirements and internationally accepted program reporting and monitoring standards.

Deberes y responsabilidades

Under the supervision of the Iraq Humanitarian Pooled Fund Manager (IHPF); the Program Officer will be responsible for:

a) Monitoring, Evaluation and Program Analysis

• Based on the IHPF monitoring framework, undertake regular field visits to monitor, evaluate and to analyze projects;
• Carry out desk reviews, prepare monitoring reports, analyze them for output evaluation. Identify the causes of potential bottlenecks in project implementation and areas where adaptation or mitigation is needed;
• Analyze and evaluate data reported by Implementing Partners (IPs) to ensure achievement of objectives. Recommends corrective actions, when necessary
• Provide technical advice, training and assistance to implementing partners in the planning, implementation, monitoring and reporting of projects;

b) Reporting

• Follow up with IPs for timely submission of Inception Reports, Progress Reports and Project Completion reports in line with respective guidelines and grant agreements.
• Provide necessary input in reviewing the narrative reports for subsequent clearance and approval by the HFU Manager.
• Provide support in preparation of IHPF progress and annual reports, meeting minutes, and updates for management, board and donors.
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• c) Program Support
• Provide support to the HFU  including call for proposals, strategic and technical review of proposals, budgets and capacity reviews.
• Support collaboration with Clusters to enable their participation in project planning, monitoring and reporting phases..
• Perform other duties as assigned by the HFU Manager.

Competencias

Functional Competencies:             

 Building Strategic Partnerships

 Level 1.2:  Maintaining a network of contacts

1. Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
2. Establishes and nurtures positive communication with partners and suppliers

 Promoting Organizational Learning and Knowledge Sharing

 Level 1.2: Basic research and analysis

1. Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
2. Documents and analyses innovative strategies and new approaches
3. Identifies and communicates opportunities to promote learning and knowledge sharing

 Job Knowledge/Technical Expertise

Level 1.2: Fundamental knowledge of own discipline

1. Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
2. Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
3. Analyzes the requirements and synthesizes proposals
4. Strives to keep job knowledge up-to-date through self-directed study and other means of learning
5. Demonstrates good knowledge of information technology and applies it in work assignments

 Promoting Organizational Change and Development

 Level 1.2: Basic research and analysis

1. Researches and documents ‘best practices’ in organizational change and development within and outside the UN system
2. Demonstrates ability to diagnose problems and identifies and communicates processes to support change initiatives
3. Gathers and analyses feedback from staff

 Design and Implementation of Management Systems

 Level 1.2: Research and analysis and making recommendations on management systems

1. Maintains information/databases on system design features
2. Develops simple system components

 Client Orientation

 Level 1.2: Establishing effective client relationships

1. Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
2. Organizes and prioritizes work schedule to meet client needs and deadlines
3. Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
4. Actively supports the interests of the client by making choices and setting priorities to meet their needs
5. Anticipates client needs and addresses them promptly

 Promoting Accountability and Results-Based Management

 Level 1.2: Basic monitoring

1. Gathers, analyzes and disseminates information on best practice in accountability and results-based management systems

Habilidades y experiencia requeridas

• Education:

Master’s Degree in a relevant field with 1 years experience or Bachelor degree with 2 years experiences in project management , monitoring, evaluation and reporting.

• Experience:

2 years of relevant and progressive experience in project management, monitoring, evaluation, reporting or operational research.

Experience in humanitarian affairs, emergency preparedness and management of emergency relief would be an asset.

Relevant professional experience within the UN common system would be a strong asset.

Knowledge of OCHA’s institutional mandates, policies and guidelines related to humanitarian affairs and humanitarian reform is desirable.

• Language Requirements:

Fluency in English (written and spoken) is required

Fluency in local languages (Arabic and/or Kurdish) is required

Important Note:

Interested candidate has to access procurement notice ref: IRQ10-IC113/15 – Program Officer, Erbil-Iraq at the: following link:

http://procurement-notices.undp.org/view_notice.cfm?notice_id=25906

Please do not send your application through this website and send the complete application to (ic1.undp.iq@undp.org) only

Application with complete supporting documents received in ic1.undp.iq@undp.org before or at the closing date will be processed).