UNCDF Jobs - 62295- Programme Associate

Programme Associate

Advertised on behalf of

UNCDF

Location :

Vientiane, LAO PDR

Type of Contract :

FTA Local

Starting Date :

18-Jan-2016

Application Deadline :

23-Dec-15 (Midnight New York, USA)

Post Level :

GS-6

Duration of Initial Contract :

one year

Languages Required :

English

Expected Duration of Assignment :

one year(Renewable)

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the overall and direct supervision of the UNCDF LDFP Programme Specialist, the Programme Associate will have day to day interaction with relevant Programme Officers, CTAs and project staff. The Programme Associate ensures effective delivery of the CO/UNCDF programme by entering and managing data and supporting programme implementation consistent with UNDP-UNCDF rules and regulations.

The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the CO UNCDF-UNDP HQs as required for resolving complex finance-related issues and exchange of information. The Programme Associate reports to both LDFP Programme Specialist and the FIPA Programme Officer on relevant work-related matters.

Duties and Responsibilities

Support to formulation of programme strategies and implementation of the United Nations Development Assistance Framework Action Plan (UNDAF Action Plan) and UNCDF-UNDP Country Programme including logistics; finance and administration tasks
Support to management of the CO/UNCDF programme/projects on all aspects
Administrative support to the UNCDF LDFP and FIPAProgrammes and projects as required
Support to resource mobilization if required
Facilitation of knowledge building and knowledge sharing of UNCDF work in Laos and globally as appropriate

1. Supports formulation of programme strategies and implementation of the UNCDF Country Programme and UNDAF Action Plan focusing on achievement of the following results:

Support to the preparation of background information for formulation of country programme, work plans, budgets, proposals on implementation arrangements.
Preparation of (field) missions from international and local partners as well as consultants.

2.Provides effective support to management of the UNCDF CO programme focusing on the achievement of the following results:

Creation of a project in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project.
Provision of guidance to the executing agencies on routine implementation of projects.
Preparation of information for audit of NIM project, supports implementation of audit recommendations.
Undertaking field visits to project sites to provide advice on administrative and financial management to project teams.

3.Provides administrative support to the UNCDF Programme Unit focusing on achievement of the following results:

Review and provide inputs of NIM projects Financial Reports; Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
Timely take corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
Making budget check for requisitions, POs and vouchers.
Checking and updating UNCDF Inventory List (PSB) and ensuring the project inventory lists are updated and maintained by all projects under portfolio.
Ensure effective follow up and take initiative to resolve the issues and problems on Atlas faced during day-to-day work and/or getting advice and guidance from CO and RO/HQ

4.Supports resource mobilization focusing on achievement of the following results:

Prepare and update the list of donors with up-to-date information and following up on donor requests in a timely manner,.
Tracking, monitoring and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas.
Ensure timely response and support to donors’ request

5.Ensures facilitation of knowledge building and knowledge sharing in the UNCDF CO focusing on achievement of the following results:

Organization of trainings for the projects staff on programme and project management as required
Synthesis of lessons learnt and best practices in programme.
Sound contributions to knowledge networks and communities of practice.

Competencies

Demonstrates commitment to UNCDF’s mission, vision, values
Consistently approaches work with energy and a positive, constructive attitude
Ability to work independently with minimum supervision, self-development, initiative taking and work prioritization.
Ability to facilitate and encourage open and honest communication in the team – communicate effectively
Demonstrates in-depth understanding/knowledge and application of guidelines and project management tools
Capacity to listen effectively and provide comments, feedback and inputs where appropriate
Learning and sharing knowledge and encourage the learning of others.
Ability to use Microsoft office packages – Word, Excel, PowerPoint, Spreadsheet, etc.

Required Skills and Experience

Education: Secondary Education, preferably with specialized certification in Accounting and Finance. University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.

Experience: Minimum 6 years of progressively responsible administrative or programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems. Knowledge and experiences of UN system are advantages. Communication and coordination skills would be desirable.

Language Requirements:Fluency in written English language and Lao.