The Project Coordinator ensures implementation of activities within the UNDP SEESAC portfolio under the direct supervision of the SEESAC Senior Programme Coordinator and the overall guidance of Programme Specialist, Citizen Security and SGBV/ SEESAC Coordinator at the Istanbul Regional Hub.
The South Eastern and Eastern Europe Clearinghouse for the Control of Small Arms and Light Weapons (SEESAC) is a joint initiative of the UNDP and the Regional Cooperation Council (SEESAC functions under the mandate given to it by the United Nations Development Programme (UNDP) and the Regional Cooperation Council (RCC)). As such, it is an integral part of UNDP’s work in the Europe and the Commonwealth of Independent States (ECIS) region and has, since 2002, worked primarily to strengthen the capacities of national and regional stakeholders to control and reduce the proliferation and misuse of small arms and light weapons, and thus contribute to enhanced stability, security and development in South Eastern and Eastern Europe (The countries and territories covered by SEESAC and its mandate include: Albania, Bosnia and Herzegovina, Kosovo (all references in the context of UNSCR 1244), Moldova, Montenegro, Serbia, the Former Yugoslav Republic of Macedonia). SEESAC also has a distinguished record working closely with national Ministries to mainstream gender equality and this aspect will remain central to the programme.
Going forward, SEESAC will maintain its long-standing work in South-Eastern Europe the small arms and light weapons and gender equality in security sector reform fields, under the framework of the Regional Cooperation Council (RCC), reporting regularly to the Regional Steering Committee. The programme will continue and, where possible, scale up the innovative work it has pioneered in fostering confidence between rule of law providers within southeast Europe, as well as in the fields of innovation, security and technology. In addition, SEESAC will increasingly focus on sharing the capacity it has developed over the years through line ministries and UNDP offices in order to address community and other security needs - arms control, mine action, border management, community policing and export control – beyond the sub-region, and provide guidance on introducing gender equality into the security sector.
On 9 December 2013 the Council of the European Union passed the Council Decision 2013/730/CFSP in support of SEESAC disarmament and arms control activities in South East Europe. This way the 28 EU member states secured over EUR 5 million for the implementation key SALW Control Activities by SEESAC. The new phase of activities builds directly upon the SALW Control work SEESAC successfully completed during the 2010-2012 period under the Council Decision 2010/179/CFSP, and is part of the overall SEESAC Arms Control portfolio.
In addition to this, SEESAC, since 2012 is implementing the Strengthening of Regional Cooperation on Gender Mainstreaming in Security Sector Reform in the Western Balkans project working to support the institutionalization of gender focal points in Ministries of Defence and the armed forces; reform of human resources policies to improve recruitment and retention of women in the military; and increase gender awareness in the armed forces thus creating a more enabling environment for gender equality in defense.
Both initiatives significantly enhance SEESAC’s capacity to continue to strengthen safety and security through regional cooperation in South East Europe.
Duties and Responsibilities
Summary of key functions:
- Implementation of activities within the UNDP SEESAC portfolio
- Provision of top quality advisory services to the Governments and facilitation of knowledge building and management
- Support creation of strategic partnerships and implementation of the resource mobilization strategy
1. Ensures results oriented, effective, efficient and accountable implementation of activities within the UNDP SEESAC portfolio and focusing on achievement of the following results:
- Achievement of project results specified in the project document, to the required standard of quality and within the specified constraints of time and costs;
- Coordination of the implementation of UNDP SEESAC portfolio in Albania;
- Ensuring implementation of the project objective on increasing the capacities of National SALW Commissions and relevant institutions engaged in arms control, by fostering and facilitating knowledge sharing, information exchange and awareness-raising through closer regional cooperation;
- Coordination of collection of legislative material and development of an online South East Europe SALW legislation compendium;
- Coordination of preparation of briefing notes and other knowledge products necessary for effective SALW control implementation in SEE;
- Coordination and facilitation of bilateral information and expertise exchange through study visits and SALW experts' exchanges in the region;
- Coordination and ensuring achievement of SEESAC’s objective in strengthening regional human capacities for an effective control and management of armament and ammunition stockpiles;
- Increasing security of stockpiles through infrastructure improvements;
- Supporting stockpile reduction through SALW and ammunition destruction activities;
- Supporting collection and awareness raising campaigns;
- Monitoring the establishment process of the National Weapons Electronic Register by the Albanian State Police;
- Facilitation of knowledge and information exchange on arms control, armed violence prevention and citizen security;
- Provision of expert support for successful functioning of the Regional Security Sector Reform Platform;
- Maintenance of close cooperation with responsible partners, institutions to ensure effective implementation of the agreed activities and delivery of outputs in a timely manner;
- Oversight of preparation and development of knowledge products;
- Identification, collection and analysis of relevant information on armed violence prevention, citizen security and arms control activities;
- Preparation of briefs, talking points and other relevant material;
- Drafting terms of reference for procurement of goods and services;
- Financial and substantive monitoring of projects, identification of operational and financial problems, development of solutions;
- Contribution to the Project Works Plans and preparation of quarterly and annual narrative and financial progress reports, as well as ad hoc reports, presentations and papers as the needs of the project arise;
- Preparation of regular updates and reports on projects’ progress, implementing issues, emerging risks/problems and proposals for necessary remedial actions;
- Active participation in and management of the organization of meetings, training sessions, conferences;
- Ensure coordination and regular updating of the Country Office in Albania;
- Assuming responsibilities in line with the Internal Control Framework;
- Performing any other duties that may be required to ensure efficient and effective project implementation;
2. Provides top quality advisory services to the Governments and ensures facilitation of knowledge building and management focusing on achievement of the following results:
- Identification of sources of information related to UNDP SEESAC portfolio;
- Identification and synthesis of best practices and lessons learned directly linked to UNDP SEESAC portfolio;
- Technical advice to the national authorities in arms control activities, armed violence prevention and citizen security; in particular for formulation and implementation of national SALW strategies and action plans;
- Sound contributions to knowledge networks and communities of practice;
- Professional growth through active learning
3. Supports creation of strategic partnerships and implementation of the resource mobilization strategy focusing on achievement of the following results:
- Keep up to date on partnerships related issues; identifies possible areas of cooperation, identify opportunities for initiation of new projects, active contribution to the overall UNDP SEESAC effort in resource mobilization;
- Contribute to design and formulation of new projects in consultation with national counterparts, translating UNDP’s priorities into local interventions, as the needs and opportunities arise.
Impact of Results:
The key results have an impact on the success of UNDP SEESAC portfolio. In particular, the key results have an impact on the design, implementation of activities, maintaining and identifying new strategic partnerships as well as reaching resource mobilization targets.
Advocacy/Advancing A Policy-Oriented Agenda
Level 1.2: Preparing information for advocacy
- Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate
Results-Based Programme Development and Management
Level 1.2: Contributes into results through primary research and analysis
- Assesses project performance to identify success factors and incorporates best practices into project work
- Researches linkages across programme activities to identify critical points of integration
- Monitors specific stages of projects/programme implementation
Building Strategic Partnerships
Level 1.2: Maintaining a network of contacts
- Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
Innovation and Marketing New Approaches
Level 1.2: Enhancing processes or products
- Generates new ideas and proposes new, more effective ways of doing things
Level 1.2: Providing inputs to resource mobilization strategies
- Collects information/databases on potential and actual donors
Promoting Organizational Learning and Knowledge Sharing
Level 1.2: Basic research and analysis
- Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
Job Knowledge/Technical Expertise
Level 1.2: Fundamental knowledge of own discipline
- Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
- Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning
- Demonstrates good knowledge of information technology and applies it in work assignments
Global Leadership and Advocacy for UNDP’s Goals
Level 1.2: Preparing information for global advocacy
- Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences
Level 1.2: Establishing effective client relationships
- Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
- Organizes and prioritizes work schedule to meet client needs and deadlines
- Demonstrating/safeguarding ethics and integrity
- Demonstrate corporate knowledge and sound judgment
- Self-development, initiative-taking
- Acting as a team player and facilitating team work
- Facilitating and encouraging open communication in the team, communicating effectively
- Creating synergies through self-control
- Managing conflict
- Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
- Informed and transparent decision making
Prince2 training and certification, RMG
Required Skills and Experience
- Master’s Degree or equivalent in political or social sciences or related field
- Up to 2 years of relevant experience at the national or international level in providing management advisory services and hands-on experience in design, monitoring and evaluation of development projects.
- Strong experience in partnership building at international, national, regional and local level;
- Experience in project development and implementation in the field of arms control activities, armed violence prevention, citizen security; or law enforcement in South East Europe a strong asset;
- Experience in provision of technical advice and development of capacity building activities for the national authorities in the region for arms control activities, armed violence prevention and citizen security;
- Practical knowledge and expertise in preparation of working arrangements and maintaining successful relations with national counterparts in the fields mentioned above;
- Experience in procuring goods and services/works in line with UNDP rules and regulations a strong asset;
- Experience in budgets development and management;
- Knowledge of arms control, armed violence prevention and citizen security thematic areas;
- Excellent understanding of the political and economic situation in the Western Balkans;
- Knowledge of the existent legal and institutional frameworks for arms control, armed violence prevention and citizen security in South East Europe;
- Knowledge of UNDP rules and procedures would be an asset; in particular finance and procurement;
- Experience in the use of computers and office software packages and handling of web based management systems;
- Excellent knowledge of written and spoken Albanian and English. Knowledge of other SEE languages is an asset.
Qualified candidates are requested to apply online via UNDP Albania website. Applications should contain:
- Cover letter stating your interest in and qualifications for the advertised position. Please paste the letter into the "Resume and Motivation" section of the electronic application.
- Filled UN Personal History Form (P11) for Service Contracts (SCs) and Individual Contracts (ICs); blank form Download here . Please upload the P11 instead of your CV.
Incomplete applications will not be considered. Please make sure you have provided all requested materials
Qualified women, members of minorities and persons with disabilities are encouraged to apply.
Due to large number of applications we receive, we are able to inform only the successful candidates about the outcome or status of the selection process.
How to Submit the Application:
To submit your application online, please follow the steps below:
- Download and complete the UN Personal History Form (P11) for Service Contracts (SCs) and Individual Contracts (ICs);
- Merge your UN Personal History Form (P11) for Service Contracts (SCs) and Individual Contracts (ICs)and cover letter into a single file. The system does not allow for more than one attachment to be uploaded;
- Click on the Job Title (job vacancy announcement); Click “Apply Now” button, fill in necessary information on the first page, and then click “Submit Application;” Upload your application/single file as indicated above with the merged documents (underlined above);
- You will receive an automatic response to your email confirming receipt of your application by the system.
As this position is under Service Contract modality, only applicants with Albanian nationality or valid working permit in Albania will be considered for the vacancy.