Project Support Assistant



Advertised on behalf of :

Location : Kampala, UGANDA
Application Deadline :21-Mar-16 (Midnight New York, USA)
Additional Category :Sustainable Development and Poverty Reduction
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
15-Apr-2016
Duration of Initial Contract :8 months
Expected Duration of Assignment :20 months contingent programme extension

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

UNCDF is the UN’s capital investment agency for the world’s 49 least developed countries. It creates new opportunities for poor people and their communities by increasing access to microfinance and investment capital. UNCDF focuses on Africa and the poorest countries of Asia, with a special commitment to countries emerging from conflict or crisis. Please refer to http://www.uncdf.org/ for more information.

Mobile Money for the Poor (MM4P) is a UNCDF programme that seeks to demonstrate how the correct mix of technical, financial, and policy support can assist in scaling up sustainable branchless and mobile financial services that reach the poor in very low-income countries. MM4P is currently present in Benin, Laos, Liberia, Malawi, Nepal, Senegal, Uganda and Zambia.

With support of the Bill & Melinda Gates Foundation (BMGF), MM4P commenced operations in Uganda in 2014. The project is in the midst of negotiations with the key donor the Bill & Melinda Gates Foundation (BMGF) for an extension until 31 December b2017.

Within this context MM4P seeks a Project Support Consultant to assist the Uganda team with the processing of programme assistance,  use programme tools, office administrative requirements and reporting requirements required to put in place the next phase of the project.  


Duties and Responsibilities

Under the direct supervision of the MM4P Inclusive Finance Specialist (IFS), the consultant will:

Assist the MM4P team (Uganda and Brussels) with the processing of technical assistance:

  • Compiling all records required for Performance Based Agreements and Technical Assistance;
  • Leasing with local grantees for the request of quarterly and ad-hoc reports and annual survey;
  • Assists in the synthesis of results for reporting purposes;
  • Providing quality assurance (proof review and editing of documents).

Support the MM4P Uganda team in project management:

  • Organising scheduled project team meetings and calls (for the Uganda and MM4P Brussels team) as per the project plan as well as ad hoc (as required) as well as maintaining records (minutes) from the meetings;
  • Auditing the project file against BMGF and UNCDF polices, completing missing documentation from 2014 and 2015;
  • Once audited maintaining the project file up to date;
  • Regularly updating project tools (investment pipeline, project risk and issue logs, lessons learned) under the supervision of the IFS.

Assist the MM4P with administrative requirements from the Uganda office:

  • Compiling needs from Uganda office and sending requests (for vendor creation, payment, travel or procurement) to the operations staff in Regional Office (Addis Abebe);
  • Archiving all supporting documentation related to the Uganda project office (contracts and invoices);
  • Support the operations staff in Regional Office (Addis Abebe) and Brussels with documentation requests;
  • Respond to administrative requirements from UNDP and UNHCR Uganda;
  • Tracking contract deliverables, expiry dates and limits of agreements with local suppliers and inform UNCDF operations when relevant action is needed. 


Competencies

  • Promoting Organizational Learning and Knowledge Sharing;
  • Fundamental knowledge of processes, methods and procedures;
  • Data gathering and implementation of management systems;
  • Maintains effective client relationships.


Required Skills and Experience

Education:

  • Bachelor’s degree in Project Management, technology, economics, public/business administration, social sciences, or related discipline or the equivalent experience.

Experience: 

  • 5 years of progressively responsible administrative experience is required at the national or international level, required;
  • Experience in creating detailed work plans or implementation plans, required;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems, required;
  • Experience in donor projects, developing proposals, corresponding budgets, and monitoring and evaluation plans desirable;
  • Specialized training in office management and administration is highly desirable;
  • Experience with a UN organization/agency is desirable;
  • Working knowledge of concepts in to financial inclusion and preferably knowledge and exposure to branchless banking, mobile phone banking, or other efforts using technology to reach rural and poor populations is desirable but not mandatory.

Language:

  • Fluency in  English.

Consulting fees, standard travel costs and living expenses:

  • This is a local position it is open to Ugandan applicants or foreign nationals capable of proving their residence status during the time of the assignment;
  •  UNCDF will only accept standard fees based on the local market rates (Kampala) and the experience of the consultant. UNCDF will not provide relocation expenses. 

Application:

Interested individuals must submit the following as proposals in order to demonstrate their qualifications: (NOTE: the system does not allow multiple uploads of document. Applicants must make sure to upload all documents in one PDF fle).

All applications must contain the following information:

  • (i) Cover letter with a summary statement of competencies in relation to the TOR;
  • (ii) Earliest availability and proposed schedule for consultancy;
  • (iii) Curriculum Vitae;
  • (iv) Completed P11 Personal History Form with names and current contacts of 3 referees available from http://sas.undp.org/documents/p11_personal_history_form.doc
  • (v) Financial proposal for the full months assignment outlining - Total professional fee (including professional fees. Other professional expenses (such as insurance, taxes, etc).Available at  http://procurement-notices.undp.org/view_file.cfm?doc_id=29916
  • Two signed references or three references contact details.

Incomplete applications will not be considered. Please make sure you have provided all requested materials.

Individual consultants will be evaluated based on the following methodology:

  • Preliminary Evaluation - Step I: Screening;
  • Technical Evaluation Weight - 70% x (Step II: 20 Points + Step III: 80 Points = 100 Points);
  • Financial Evaluation Weight - 30% = Step IV.

Step I: Screening

Applications will be screened and only applicants meeting the following minimum criteria (listed under education and experience) will progress to the pool for shortlisting:

Step II: Shortlisting (70 points):

UNCDF will review the CVs to produce a shortlist of candidates and technically evaluate candidates as per the following criteria.

20- Education/Qualifications.

20- Functional competencies for assignment. 

30- Work experience related to the assignment.

As applicable, only the first top 4 ranked applicants achieving minimum 49 points shall be invited for an interview.

Step III: Interview (70 points):

A competency-based Interview shall be conducted for the top 4 shortlisted candidates.

Only candidates obtaining a minimum of 56 points in the interview will be considered as technically qualified and will be reviewed further for financial evaluation.

Step IV: Financial Evaluation (30 points):

The following formula will be used to evaluate financial proposal:

Lowest priced proposal/price of the proposal being evaluated x 30%.

Award Criteria:

The contact shall be awarded to the applicant whose offer have been evaluated and determined as:

Responsive/compliant/acceptable; and having received the highest combined weight (technical proposal & Interview) 70% + financial 30%= 100%.

Both individual consultants and individual employed by a company or institution are welcome to apply. 



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