Historique

The UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Under the supervision of the Operations Manager, the Finance Associate is responsible for the execution of a wide range of financial services and administrative processes in the Albania Country Office (CO) ensuring timeliness, efficiency and transparent use of financial resources and delivery of services in accordance with organizational financial rules, regulations, policies, procedures and approved allocations. The Finance Associate promotes a client-oriented approach consistent with UN Women rules and regulations, standard practices and guidelines.

The Finance Associate works in close collaboration with the operations, programme and projects’ staff in the Albania CO, with UN Women Regional Office and HQs staff for resolving finance-related issues and information exchange.

Devoirs et responsabilités

1. Implement financial strategies, adapt processes and procedures in full compliance of UN Women rules, regulations, policies, and recording and reporting systems

• Review and verify financial transactions, activities, and documentation;
• Provide advice and recommend solutions to a wide range of financial issues;
• Prepare drafts for cost sharing and Trust Fund agreements including conditions of contributions within resource mobilization efforts. Follow up on contributions within the CO resource mobilization efforts;
• Monitor the proper functioning of the financial resources management system;
• Implement cost saving and reduction strategies;
• Monitor financial exceptions report for unusual activities or transaction, investigate anomalies and report to the supervisor conclusions and/or present recommendations for actions/decisions;
• Follow-up on audit recommendations to monitor implementation of corrective actions;
• Supervise staff and personnel under his/her responsibility, as applicable.

2. Prepare and administer CO budgets in full compliance of UN Women rules, regulations, policies, and recording and reporting systems

• Formulate the budget, control allotments, monitor expenditures, and prepare revisions according to the needs of the CO;
• Input data in Atlas for new grants in the form of Annual Work Plans (AWPs) and monitor status. Keep stakeholders and clients informed for timely action and/or decisions;
• Keep track of the appropriate and timely use of financial resources;
• Verify accuracy of Combined/Programme Delivery Reports and One UN Financial Reports as applicable. Take appropriate action to ensure accuracy of information;
• Help implement control mechanism for development projects through monitoring budgets preparation and modifications and budgetary status;
• Prepare cost recovery documents or bills for the services provided by UN Women to other programmes or organizations;
• Manage petty cash fund, cash imprest level and other temporary GL accounts;
• Undertake corrective actions on un-posted vouchers, including vouchers with budget check errors, match exceptions and unapproved vouchers. Timely response to HQ requests to resolve financial data issues;
• Prepare VAT reimbursements with adequate documentation support;
• Act as vendor approver.

3. Provide finance support to the Programme team

• Collect, verify and present information and data for use in the planning of financial resources and the formulation of country program work plans, budgets, proposals on implementation arrangements and execution modalities;
• Monitor the financial status and under the guidance of the Operations Manager implement control mechanisms for management/development projects;
• Keep stakeholders and clients informed for timely actions/decisions and review status reports for quality control;
• Provide information to the executing agencies on routine implementation of projects;
• Prepare accurate and timely mandated financial reports to donors and other clients and stakeholders;
• Review accounts receivables for UN Women projects and follow-up with project managers and finance section at headquarters on contributions, deposits creation in Atlas and their application to AR pending items;
• Prepare PO and non-PO vouchers for development projects;
• Record and post transactions in Atlas, process payroll, travel claims, MPOs, and other entitlements;
• Monitor proper follow up of advances to implementing partners, review their financial reports together with project managers;
• Associate revenue and expenditure in commitment control for non-core projects

4. Facilitation of knowledge building and knowledge sharing

• Contribute to training initiatives on financial processes by conducting training and/or helping organize training events and activities;
• Collect and compile lessons learned and best practices in financial management and services. Disseminate to clients and stakeholders as appropriate to build capacity and knowledge;
• Contribute to financial business operational practices and management innovations.

Impact of Results:

The key results have an impact on the overall execution of the financial resources management and success in implementation of operational strategies in the Office.  Accurate analysis and presentation of financial information enhances UN Women credibility in use of financial resources and proper financial process management. The information provided facilitates management decision making’ processes.

• Timely, complete and accurate  financial transactions/activities/documentation
• Timely and accurate advice on UN women financial rules and regulations
• Timely and regular monitoring of financial resources management system and timely expenditure of financial resources
• Timely and accurate support to budget formulation and controlling allotments
• Timely and accurate monitoring of internal expenditures control systems
• Timely and accurate drafting of financial reports

Compétences

CORE VALUES / GUIDING PRINCIPLES:

• Integrity: Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.
• Professionalism: Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.
• Cultural sensitivity and valuing diversity: Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

CORE COMPETENCIES:

• Ethics and Values: Demonstrate and safeguard ethics and integrity
• Organizational Awareness: Demonstrate corporate knowledge and sound judgment
• Development and Innovation: Take charge of self-development and take initiative
• Work in teams: Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.
• Communicating and Information Sharing: Facilitate and encourage open communication and strive for effective communication
• Self-management and Emotional Intelligence: Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others
• Conflict Management: Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.
• Continuous Learning and Knowledge Sharing: Encourage learning and sharing of knowledge
• Appropriate and Transparent Decision Making: Demonstrate informed and transparent decision making

FUNCTIONAL COMPETENCIES:

• Strong knowledge of financial rules and regulations and accounting principles;
• Strong knowledge and application skills of IT tools and understanding of management systems;
• Ability to provide input to business processes re-engineering, implementation of new systems;
• Good analytical skills and results orientation;
• Client oriented approach to work;
• Good communication skills
• Good relationship management skills

Qualifications et expériences requises

Education:         

• Secondary Education, with specialized national or international certification in Accounting and Finance. University Degree in Finance, Business or Public Administration desirable, but it is not a requirement.

Experience:       

• Minimum 6 years of progressively responsible experience in financial management and administration, in a large corporation or organization is required.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language Requirements:            

• Written and oral proficiency in English and Albanian is required.

Application Procedure:

Qualified candidates are requested to apply online via the UNDP Albania Jobs website:  http://www.undp.org.al/index.php?page=bus_center/vacancies under current vacancies - online application. Applications should contain:

• Cover letter stating your interest in and qualifications for the advertised position. Please paste the letter into the "Resume and Motivation" section of the online application.
• Upload completed and signed UN Women Personal History Form to be downloaded in the link http://www.unwomen.org/en/about-us/employment

Incomplete applications will not be considered. Please make sure you have provided all requested documents.

Only shortlisted candidates will be notified.

UN Women is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply.