Re-advertisement - Internship - Policy Information/ Data Management and Research

Application Deadline :20-Oct-16 (Midnight New York, USA)
Additional Category :Management
Type of Contract :Internship
Post Level :Intern
Languages Required :


Applicants who previously applied need not reaply.

UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. UNDP is on the ground in 177 countries and territories, offering global perspective and local insight to help empower lives and build resilient nations.

UNDP’s Bureau for Management Services (BMS), Office of Human Resources (OHR) is committed to improve the effectiveness and efficiency of its online programs and operations policies, guidelines and documents. The HR Policy and Compensation Unit is looking for an aspiring student or recent graduate to help research, organize, digitize its HR policy library and related documents.

Duties and Responsibilities

The purpose of the internship is to support the HR Policy and Compensation Unit in the review and analysis of available HR documents from current and archived UNDP and UN current for use in policy development and to create a repository of documents for the day-to-day activities and operations of the Unit.

The duties and responsibilities include the following:

  • Develop workflows and procedures, for the digital repository/archive;
  • Digitize and make accessible HR policy materials following archival practices or comparable information/ data management systems;
  • Assist in the planning of  implementation of future digitization projects to specifically enable long term access to the digital repository/archive for policy development;
  • Aid in HR policy revisions and HR policy research and, 
  • Perform other duties as assigned


  • Understanding of principles of database management, and systems analysis with Knowledge of reformatting guidelines, and issues pertaining to digitization and institutional repositories.
  • Some knowledge of current archival holdings systems and database creation. 
  • Excellent communication and organizational skills, accuracy, and attention to detail.
  • Ability to think creatively, and work both independently and collaboratively in a production-oriented, collegial environment. 

Required Skills and Experience

  • Applicants must be currently enrolled and actively pursuing or have recently graduated from a Bachelor’s/ Master's degree in Library or Information Science, Informatics or, Information Management. Applicants must have knowledge of digital preservation of archival materials and principles and practices for item description/metadata; or
  • Applicants must be currently enrolled and actively pursuing or have recently graduated from a Bachelor’s/ Master's degree in Management Sciences, Public Policy and Administration with solid research and data management skills.


The start date is May 2016. Please indicate availability in application materials. Internships can last for a minimum of 3 and maximum of 6 months. Internship can be part time or full time.

Important information:

Interns are not financially remunerated by UNDP.

UNDP accepts no responsibility for the medical and life insurance of the intern or costs arising from accidents and illness incurred during an internship.

The purpose of the Internship Programme is not to lead to further employment with UNDP but to complement an intern’s studies. Therefore, there should be no expectation of employment at the end of an internship.

Other Information:

The candidates who are shortlisted for an interview must submit prior to the interview the following documents:

  • An official letter from the University confirming current enrollment and/or graduation date;
  • A copy of school transcript
  • Duly completed “UNDP internship application form”;
  • A copy of most recent resume or curriculum vitae
  • A cover letter setting out the reasons why he/she is seeking an internship with UNDP and what is expected from the experience;

Before final acceptance, the selected candidate will have to provide the additional documents:

  •  A Medical Certificate of Good Health from a recognized physician. Proof of medical insurance valid for the location(s) in which the internship will be carried out.

Selection Process:

·       Interns are considered gratis personnel. They are not staff members.

·       Interns are not financially remunerated by UNDP. All costs associated must be borne by the intern or nominating institution, if applicable.

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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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