Background
Under the direct supervision of the HR Analyst, the HR Assistant works in close collaboration with the Transactional Services Team (TST) and Management Advisory Services Team (MAST) staff in UNDP BRH, UNDP CO and other UN agencies staff to ensure consistent HR service delivery.
Duties and Responsibilities
Objectives:
- Provide support in recruitment activities;
- Provide support in HR administrative activities.
Scope of Work:
Provide support service to recruitment activities including but not limited to:
- Prepare and coordinate for completion of vacancy posting processes for both UNDP channels as well as commercial/external channels;
- Schedule and liaise with candidates in the recruitment processes, including testing and interview;
- Arrange venues and facilitates for test and interview. Prepare the test package and administer the test. Coordinate with the scorers for scoring process. Consolidate scores and make calculations for HR Associate and/or HR Analyst to present in the Recruitment Summary Report;
- Coordinate with interview panelists and candidates for the interview;
- Facilitate recruitment interviews and take interview minutes;
- Collect background information/documents of candidates and conduct reference checks;
- Update recruitment status. Monitor backlog and raise the issues to the attention of HR Associate or HR Analyst;
Provide support service to HR administration activities including but not limited to:
- Prepare routine correspondence, memorandum, reports and forms;
- Prepare supporting documents for HR related payments;
- Maintain proper fling system for the HR unit;
- Assist in training activities. Arrange venues and facilities. Serve as focal point for general coordination;
- Serve as HelpDesk managing HR Thailand Mailbox. Route requests/inquiries to appropriate person-in-charge;
- Manage file archiving and disposal in accordance with established standard;
- Perform general support duties as assigned.
Final Products
- Handling recruitment cases;
- Handling HR related payments, and filing systems.
Institutional Arrangements
The consultant will be under the overall supervision and guidance with reporting to the HR Analyst in UNDP Bangkok Regional Hub, Thailand. The consultant will provide the following reports:
- Weekly recruitment progress report;
- Monthly filing report.
Review will be completed within 3 workdays at the end of each month.
Duration of Assignment and Duty Station
The consultant shall provide support during the period of June 2016 – 30 September 2016.
Duty station: Bangkok, Thailand with no travel required.
Competencies
- Good command in MS Office (MS Word, Excel, PowerPoint). Familiarity with web-based information management system will be an asset.
Required Skills and Experience
The consultant should possess the following expertise and qualifications:
Education:
- Bachelor’s Degree in Arts, Business Administration, Social Science or any related fields.
Experience:
- 3 years of HR and/or administrative experience, with focus on recruitment;
- Familiarity with UN System is highly desirable.
Language Requirements:
- Good working knowledge in English and Thai.
Price Proposal and Schedule of Payments
Daily Fee. Consultant shall quote an all-inclusive Daily Fee for the contract period. The term “all-inclusive” implies that all costs (professional fees, communications, consumables, etc.) that could be incurred by the consultant in completing the assignment are already factored into the daily fee submitted in the proposal. If applicable, travel or daily allowance cost (if any work is to be done outside the consultant’s duty station) should be identified separately. Payments shall be done on a monthly basis based on actual days worked, upon verification of completion of deliverables and approval by the consultant’s supervisor of a Time Sheet indicating the days worked in the period.
In general, UNDP shall not accept travel costs exceeding those of an economy class ticket. Should the consultant wish to travel on a higher class he/she should do so using their own resources
In the event of unforeseeable travel not anticipated in this TOR, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and the consultant, prior to travel and will be reimbursed.
Evaluation Method and Criteria
Candidates will be Evaluated by Combined Scoring Method – where the qualifications and methodology will be weighted a maximum of 70%, and combined with the price offer which will be weighted a maximum of 30%.
Technical Criteria Will be Evaluated as Following:
- Criteria 1 Relevance of Education – Max 100 points
- Criteria 2 HR and/or administrative experience, with focus on recruitment - Max 250 Points
- Criteria 3 Language proficiency in Thailand and English – Max 150 points
Only candidates obtaining a minimum of 350 points (70% of the total technical points) would be considered for the Financial Evaluation.
Documentation Required
Interested individual consultants must submit the following documents/information to demonstrate their qualifications. Please group them into one (1) single PDF document as the application only allows to upload maximum one document:
- Letter of Confirmation of Interest and Availability using the template provided in Annex 2;
- Personal CV and P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
- Financial proposal that indicates the daily rate/fee of the candidate, in THB, as per template provided in Annex 2.
Incomplete proposals may not be considered.
Annexes :
- Annex I - Individual IC General Terms and Conditions
- Annex II – Offeror’s Letter to UNDP Confirming Interest and Availability for the Individual IC, including Financial Proposal Template
- Annex III – P11 Personal History Form
For any clarification regarding this assignment please write to brh.gef.procurement@undp.org