Background

POST INFORMATIOIN

Post Title: Finance Assistant

Post #:  111429

Current Grade: G-5

Organizational Unit: UN Women CO Paraguay 

Reports:  Country Representative

Organizational Context

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Under the guidance and supervision of the Operations Associate, the Finance Assistant provides financial services to the Office Operations ensuring high quality and accuracy of work. The Finance Assistant promotes a client, quality and results-oriented approach.

The Finance Assistant works in close collaboration with the Operations, Programme and projects staff, and the Operations team to ensure consistent service delivery.

Duties and Responsibilities

Functions / Key Results Expected

Provide support to the implementation of operational strategies in full compliance with UN Women rules, regulations, policies, and strategies

• Provide inputs to the CO business processes mapping and implementation of the internal standard operating procedures (SOPs);
• Provide basic inputs to the preparation and implementation of administrative team results-oriented work plans;
• Provide support in the preparation of budget, and provision of information for audit;
• Follow up on deadlines, commitments made and actions taken.

Provide accounting and financial monitoring services

• Prepare vouchers and PO vouchers for management and development projects;
• Maintain proper control of travel claims, monthly salary and other entitlements in a timely fashion and accuracy;
• Maintain the internal expend control system which ensures that vouchers processed are matched and completed, and transactions are correctly recorded and posted in Atlas;
• Take timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, and unapproved vouchers;
• Maintain Accounts receivables for UN Women projects and recording of deposits in Atlas;
• Assist in budget entry and revisions exercise in Atlas;
• Verify accuracy and relevancy of the supporting documents for payments and financial reports;
• Generate regular management reports on the status of all CO financial resources;
• Maintain proper filing system for finance records and documents.

Maintain proper CO cash management system

• Ensure timely identification and recording of contributions and receipts for income application;
• Manage cash receipts and petty cash for the CO;
• Perform cashier functions;
• Review expenditures under all advances/Petty Cash accounts issued to projects, follow up and arrange for their timely replenishments.

Participate in the functioning of the optimal cost recovery system

• Participate in the establishment and updating of cost recovery system for the Office;
• Provide inputs to the preparation of cost-recovery bills in Atlas for the services provided by UN Women;
• Follow up closely on cost recovery.

Provide support to knowledge building and knowledge sharing

• Participate in the training for the operations/projects staff on Finance.

Impact of Results

The key results have an impact on the CO financial services management in terms of quality and accuracy of work. Accurate data entry and presentation of financial information and a client oriented approach enhances the Office capability to effectively and efficiency manages financial resources.  

• Timely provision of support to financial colleagues
• Timely, complete and accurate financial transactions/activities/documentation
• Accurate verification of documents
• Timely and quality inputs to financial reports, documents, and systems

Competencies

Competencies

CORE VALUES / GUIDING PRINCIPLES

• Integrity: Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.
• Professionalism: Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.
• Cultural sensitivity and valuing diversity: Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

CORE COMPETENCIES

• Ethics and Values: Demonstrate and safeguard ethics and integrity
• Organizational Awareness: Demonstrate corporate knowledge and sound judgment
• Development and Innovation: Take charge of self-development and take initiative
• Work in teams: Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds
• Communicating and Information Sharing: Facilitate and encourage open communication and strive for effective communication
• Self-management and Emotional Intelligence: Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others
• Conflict Management: Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.
• Continuous Learning and Knowledge Sharing: Encourage learning and sharing of knowledge
• Appropriate and Transparent Decision Making: Demonstrate informed and transparent decision making

FUNCTIONAL COMPETENCIES

• Basic knowledge of financial rules and regulations and accounting principles;
• Basic knowledge and application skills of IT tools and understanding of management systems;
• Ability to administer and execute financial and accounting processes and transactions
• Ability to support a team
• Good analytical skills and results orientation;
• Client oriented approach to work;
• Good communication skills
• Good relationship management skills

Required Skills and Experience

Recruitment Qualifications

Education:  Secondary education.  Undergraduate degree in Finance, Accounting or Business Administration or related fields is highly desirable.  Part-qualified accountants from an internationally recognized institute of accountancy and finance will have a distinct advantage; Pass in UNWomen Finance Test required (a Finance Test will be administered only to long-listed candidates)

Experience:  5 years of relevant experience in Finance and Accounting.  Experience in the usage of computers and office software packages (MS Word, Excel, etc.).

Language Requirements:  Fluency in Spanish.  Working knowledge of English is an asset.  Knowledge of the other UN working knowledge is an asset.

INTERNATIONAL ORGANIZATION SEEKS

For its Office in Asunción

A UNW Finance Assistant

Only on-line (*) applications received through www.py.undp.org which contains a signed UNDP P11 form and including contact details from three referees delivered by June 28th 2016 will be considered. 

Additionally, hard copy of UNDP P11 form along with relevant certificates must be sent to:

UN House

Avda. Mcal. López esq. Saraví

Asunción, Paraguay

Atte.: UNDP HR Unit– 3rd floor

Ref.: UNW Finance Assistant – Temporary Appointment

• Temporary Appointment, until 31/01/2017
• Only nationals and legal residents of Paraguay are eligible to apply
• Public service staff or contractors -both former or on special leave without pay- should have a minimum of three (3) months break in service before applying.
• UN/UNDP candidates on other types of contract may be applying for this position.
• We strongly encourage qualified women to apply.

(*) ONLINE APPLICATION PROCESS:

• Download the UNDP P11 Personal History Form, which can be found at www.py.undp.org  Operaciones – Empleo;
• Complete the form.  Print and sign;
• Scan and save as .pdf file;

• Go to the vacancy announcement of your interest through www.py.undp.org  Operaciones / Empleo;
• Complete the on-line application (2 steps);
• Once you complete the 2nd step, you will be requested to upload the P11 form into the application site (use the “CV” Icon)
• You will receive an automatic Thank you note;
• Send hard copies of signed UNDP P11 form and relevant certificates as requested;