Administrative Assistant (UNODC)


Location : Abu Dhabi, UNITED ARAB EMIRATES
Application Deadline :03-Jul-16 (Midnight New York, USA)
Type of Contract :Service Contract
Post Level :SB-2
Languages Required :
Arabic   English  

Background

This position is to provide administrative assistance within the context of the Programme for the Gulf region on Drug Control, Crime Prevention and Criminal Justice Reform to the Establishment of UNODC Office for the Gulf Region (AREU51). The incumbent will report directly to the Programme Coordinator.


Duties and Responsibilities

Under the supervision of the Programme Coordinator and the overall guidance of the UNODC Representative in Gulf Region, the incumbent will carry out the following tasks:

  • Greet visitors, determine purpose of visit and announce visitors to appropriate personnel
  • Answer office calls, direct calls to appropriate personnel and take messages
  • Maintain safe, organized and clean reception area
  • Prepare routine correspondence, faxes, memoranda and reports
  • Perform general office/clerical work such as filing of materials, operating duplicating machines, or running errands.
  • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
  • Compile input for activity reports on a weekly basis
  • Perform translation of ad hoc documents (English/Arabic)
  • Perform other tasks as may be assigned by the Programme Coordinator or the Head of the office.


Competencies

  • Ability to perform a variety of repetitive and routine tasks and duties
  • Ability to review data, identify and adjust discrepancies
  • Ability to multi-task
  • Demonstrates commitment to UNODC mission, vision and values.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • Shares knowledge and experience
  • Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills
  • Focuses on result for the client and responds positively to feedback
  • Consistently approaches work with energy and a positive, constructive attitude
  • Demonstrates openness to change and ability to manage complexities 


Required Skills and Experience

  • Secondary school education, a university degree in Business Administration, Accounting or Social Science, or a related field is desirable.
  • 3Three years of relevant administrative at national or international levels
  • Experience in the usage of computers and office software packages (MS Word, Excel, ppt, etc);
  • Excellent drafting and communication skills, both written and oral proven.
  • Languages: Fluency in English and Arabic. Any other spoken language is desirable.
  • Experience in the UN Profile systems will be considered a plus;
  • Other desirable skills: Good computer skills; Ability to work in a diverse and multicultural team.


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


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