UNDP Jobs - 67652- Electoral Reporting and Coordination Expert

Electoral Reporting and Coordination Expert

Location :

Brussels, BELGIUM

Type of Contract :

Individual Contract

Starting Date :

01-Sep-2016

Application Deadline :

10-Aug-16 (Midnight New York, USA)

Post Level :

International Consultant

Duration of Initial Contract :

1 September 2016 – 31 December 2016

Languages Required :

English French

Expected Duration of Assignment :

4 months (with a possibility of extension)

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The EC UNDP Joint Task Force in Electoral Assistance (JTF) was established in 2007, to further strengthen and facilitate the already existing EC-UNDP partnership in the field of electoral assistance and improve the overall efficiency and adherence of the projects to the common EC-UNDP strategic approach. The JTF monitors and supports the EC-UNDP Partnership in Electoral Assistance, which, since 2004, has seen over $1 billion of EU funds support UNDP-implemented electoral assistance projects in approximately 50 countries. The JTF also develops and implements, in association with the European Commission, numerous training events and thematic workshops, as well as knowledge products on matters related to electoral assistance learned from experience implementing the national level projects. The success of the EC-UNDP Partnership in Electoral Assistance was referenced in the biennial report of the Secretary-General to the General Assembly on the UN’s work in support of elections, where he said that “UNDP continues to deliver a significant part of its electoral assistance activities within the formal framework of its partnership with the European Union. In addition to joint projects at the country level, the partnership has hosted a number of global thematic workshops, including on elections and violence, the use of technology and sustainability in electoral administration…the first, held in Kenya in 2012, focused on taking informed decisions about the possible introduction of technology in electoral processes. The second, in Mozambique in 2013, discussed sustainability in electoral administration more broadly, including the future of international electoral assistance. Participants agreed that comprehensive and consultative feasibility studies should be carried out before introducing new technological solutions into election processes.”

The day to day work of the JTF is divided between country-level support and knowledge production/training events. At the country level, JTF personnel participate in the formulation missions that lead to EC financial contributions to UNDP-managed electoral assistance projects. These formulation missions both assist the EU Delegations in the preparation of their programming documents, as well as ensuring that the recommendations of EU Election Observation Missions are programmed into the eventual projects, where harmonised with both the recommendations of the UN electoral Needs Assessment Mission and the UNDP CPD/CPAP priorities. JTF personnel often also participate in the DPA-led electoral Needs Assessment Missions themselves, on behalf of UNDP. Furthermore, the JTF assists the EC-UNDP projects to the end of the contractual obligations; seeks policy convergence in both organization’s electoral assistance, including advocating adherence to UN and multilateral norms and standards; and better positions UNDP with the EC in the domain of electoral assistance and related areas. On the knowledge production front, the JTF encourages the professional development of EC and UNDP staff, and supports the capacity building of electoral administrations where the EU and UNDP provide electoral assistance support. This knowledge production and dissemination takes form of face-to-face trainings and conferences, research and publications, and development of eLearning courses.

Duties and Responsibilities

Under the overall guidance of the UNDP Senior Electoral Advisor of the Joint EC-UNDP Task Force on Electoral Assistance (JTF) the Reporting/Coordination Expert will undertake the following tasks:

Coordinate the development of a publication on elections as an inclusive process with particular emphasis on youth participation and one accompanying E-learning course (in English, Nepali and Hindi). He/she will work closely with the IT Developer, graphic designer, internal/external experts and the UNDP Electoral Support Project (ESP) in Nepal;
Provide operational and programmatic support to the JTF in organizing one 2-day training event for UNDP and EC staff in Brussels. Specific input to include but are not limited to: support the organization of logistic and content arrangements for the conduct of the training, support preparation of agenda, communications/dissemination of information, visa and logistics support to the participants, registration, reporting, and monitoring and evaluation;
Assist in organizing weekly EC-UNDP Joint Task Force meetings;
Coordinate the publication of the monthly consolidated report of all EU funded – UNDP implemented electoral assistance projects;
Websites: Coordinate and manage the JTF website and project websites in close collaboration with the IT/Web developer and project staff;
Assist Country Offices to finalise narrative and financial reports on electoral activities developed through projects that have received European Commission funding;
Any other tasks as assigned by the Senior Electoral Advisor.

Competencies

Core competencies:

Demonstrates integrity by modelling the UN’s values and ethical standards;
Promotes the vision, mission and strategic goals of the UN system;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional competencies:

Demonstrates ability to juggle competing demands, to manage time effectively and adhere to deadlines, and to work flexibly in a multicultural team;
Demonstrates excellent written and oral communication skills;
Good communication and interpersonal skills, ability to foster networks and partnerships;
Attention to detail;
Ability to work in a team and to communicate in a clear fashion.

Required Skills and Experience

Education: Advanced university degree (MA) in the field of International relations, Law, Political Science or related subject. Significant experience may be considered in lieu of an advanced university degree.

Experience:

At least 3-year relevant professional experience in the field of elections;
Knowledge of UNDP rules, regulations, policies and procedures an asset;
Specific experience in reporting, coordination and logistics support;
Familiarity with the rules and regulations of an EU-funded projects an asset;

Requirements:

Fluency in English and French, written and oral;
Candidates must have the legal right to live and work in Belgium.

Application Evaluation Process

Individual consultants will be evaluated based on the cumulative analysis methodology (weighted scoring method), where the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:

Responsive/compliant/acceptable; and
Having received the highest score out of a pre-determined set of technical and financial criteria specific to the solicitation.

Technical Criteria weight: [70%]

Financial Criteria weight: [30%]

Only Individual Consultants obtaining a minimum of 49 points (70%) on the Technical evaluation will be considered for the Financial Evaluation.

Technical Criteria - 70% of total evaluation – max. 70 points:

Candidate holds an advanced university degree (MA) in the field of International relations, Law, Political Science or related subject – 5 points
Candidate has at least 3-years relevant professional experience in the field of elections – max points: 20
Candidate has knowledge of UNDP rules, regulations, policies and procedures – max points: 15
Candidate has specific experience in reporting, coordination and logistics support - max points: 20
Candidate is familiar with the rules and regulations of an EU-funded projects– 5
English and French language proficiency – 5 points

Financial Criteria – 30% of total evaluation – maximum 30 points:

The following formula will be used to evaluate financial proposal:

p = y (µ/z), where

p = points for the financial proposal being evaluated

y = maximum number of points for the financial proposal

µ = price of the lowest priced proposal

z = price of the proposal being evaluated

UNDP will apply a fair and transparent selection process that will take into account both the technical qualification of Individual Consultants as well as their price proposals. The contract will be awarded to the candidate obtaining the highest combined technical and financial scores. Please go the following link for the General Conditions of Individual Contracts: http://www.undp.org/content/dam/undp/documents/procurement/documents/IC%20-%20General%20Conditions.pdf

Application Submission Process

The application submission is a two-step process. Failing to comply with the submission process may result in disqualifying the applications:

Step 1: Interested individual consultants must include the following documents when submitting the applications in UNDP job shop (Please note that only 1 (one) file can be uploaded therefore please include all docs in one file):

Personal History Form (P11), indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references (the template can be downloaded from this link: http://sas.undp.org/Documents/P11_Personal_history_form.doc

Step 2: Submission of Financial Proposal

Applicants are instructed to submit their financial proposals in US Dollars for this consultancy to procurement.be@undp.org using the financial proposal template available here: http://procurement-notices.undp.org/view_file.cfm?doc_id=45780. The proposals should be sent via email with the following subject heading: “Financial Proposal/JTF-Reporting/Coordination Expert latest by August 10th, 2016. Proposals should be based on a monthly lump sum. Proposals received after the deadline will be rejected. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal should be all-inclusive and include a breakdown. The term ‘all-inclusive” implies that all costs (professional fees, communications, utilities, consumables, insurance, etc.) that could possibly be incurred by the Contractor are already factored into the financial proposal. No travel expenses will be involved as the duty station is Brussels and no travel is required.

UNDP retains the right to contact references directly.

Payments will be made only upon confirmation by UNDP that contract obligations have been delivered in a satisfactory manner.

Individual Consultants are responsible for ensuring they have vaccinations/inoculations when travelling to certain countries, as designated by the UN Medical Director. Consultants are also required to comply with the UN security directives set forth under dss.un.org.

Due to large number of applications we receive, we are able to inform only the successful candidates about the outcome or status of the selection process.