Background
UNDP is an Implementing Agency operating under the Multilateral Fund for the Implementation of the Montreal Protocol (MLF). UNDP is also an Implementing Agency of the Global Environment Fund (GEF) for the Chemicals and Wastes Focal Area. UNDP’s Montreal Protocol Unit and Chemicals (MPU/Chemicals) works with public and private partners in developing countries to assist them in meeting the targets of the Montreal Protocol (MP) on Substances that Deplete the Ozone Layer (ODS), and the Stockholm and Minamata Conventions in the reduction and elimination of persistent organic pollutants (POPs) and Mercury, respectively. With regards to its Montreal Protocol programme, MPU/Chemicals focuses on assisting countries in phasing-out HCFCs and POPs emissions reduction with funding support from MLF and the GEF.
MPU/Chemicals Asia-Pacific Region Team is located in Asia Pacific Regional Center (APRC) in Bangkok and provides support to countries in the region, including Bangladesh, Brunei, Cambodia, China, Fiji, India, Indonesia, Iran, Lebanon, Malaysia, Maldives, Nepal, Pakistan, Sri Lanka and Timor Leste.
HCFC Phase-out Management Plan (HPMP) Stage-I of Bangladesh was approved in the 65th meeting of the Executive Committee (ExCom) of the Multilateral Fund held in November 2011. The total funding approved was USD 1.556 million and the focus of HPMP was on foam sector and refrigeration and air-conditioning servicing sector. UNDP is the lead agency for the project.
HPMP Stage-II preparation funds for Bangladesh was approved in the 75th Meeting of the Executive Committee. HPMP Stage-II of Bangladesh is expected to cover refrigeration and air-conditioning sector including service sector. While there is no consumption in foam sector, there would be limited project support for the foam sector. Total funds approved for HPMP Stage-II preparation was USD 140,000 and UNDP is the lead agency for the project. UNEP is the cooperating agency and would be preparing projects for service sector, customs and enforcement officer training and awareness and information outreach. HPMP Stage-II survey activities are to be completed during the period July – October 2016 so that the HPMP Stage-II overarching strategy document with relevant projects in line with ExCom guidelines are submitted to the 78th ExCom for approval in 2017.
Project preparation funding was also approved in the 75th ExCom Meeting for Bangladesh to conduct inventories or surveys on alternatives to ozone depleting substances (ODS) following paragraph 4 of decision XXVI/9. The Executive Committee while approving funding also decided to request the Secretariat to provide an overall analysis of the results of the surveys for consideration of the Executive Committee by its first meeting in 2017 (Decision 74/53).
The Multilateral Fund Secretariat has submitted a document that presents the details of a format for preparation of the surveys and presentation of the resulting data in its document no. UNEP/OzL.Pro/ExCom/75/77. This was discussed during the 75th Meeting of the Executive Committee. This document contains extensive background information that would be useful for conducting the survey including the list of ODS alternatives that would be covered in the survey.
Objective:
To develop HPMP Stage-II in consultation and coordination with the National Ozone Unit (NOU) and UNDP and based on inputs from the national consultant, prepare a HPMP Stage II project document in the ExCom prescribed format for UNDP to submit to the MLF Secretariat.
To provide guidance to national consultant on conducting survey on ODS alternatives, review and finalize a report on the survey, the Secretariat document no. 75/77 shall be used as the base document for determining the coverage of the survey.
Duties and Responsibilities
Scope of work:
The international consultant will be engaged by UNDP and will work with the NOU and UNDP under the direct supervision of the Montreal Protocol Unit Programme Coordinator in the Asia Pacific Region and through him to the Director of the Montreal Protocol Unit/Chemicals in New York. During the fulfillment of the assignment, the consultant will ensure regular communication with the project team, and will ensure a timely delivery of the expected outputs and will regularly inform the project team of the progress as well as any obstacles that might occur. The international consultant will carry out the following services:
A. Preparation of HPMP Stage-II
- Review HPMP Stage-I and progress reports for the country to understand the current situation on HCFC phase-out. This will include, but not be limited to, consumption trends of HCFCs by substances, progress and impact of HPMP Stage-I as well as market factors on overall consumption reduction, policy and regulatory interventions taken for achieving HCFC phase-out including specific interventions for safe adoption of low GWP technologies, institutional mechanisms (e.g., Ozone Unit, Project Management Unit etc.) for implementation of HPMP and monitoring, verification and reporting mechanisms for achievement of HPMP targets. Specifically, the consultant will have consultations with RAC industry associations and take their inputs and concerns relating to technology choices into consideration while developing HPMP Stage-II for the country.
- Review the data collected by the national consultant on the sector / sub-sector HCFC consumption levels and consumption trends. The consultant would also look at trends on HCFC alternatives – both high GWP and low GWP to the extent available.
- Review the data collected on baseline information at enterprise level for development of Stage-II projects for conversion from HCFCs to alternatives.
- Analyze the consumption data and define overall approach(es) for achievement of post HPMP Stage-I targets. These may extend beyond the 2020 targets if the reasoning and advantages of the same are clearly seen and agreed by the Government.
- Integrate inputs relating to UNEP components (as identified above) for their projects while developing an overall HPMP Stage-II approach.
- Define a project implementation plan for the most feasible approach identified above. This would include :
- Sub-sector project strategy for HCFC phase-out along with technology choice rationale;
- Project costing for enterprises, enterprise-wise, for conversion to HCFC free low-GWP technologies. This will be prepared in line with the ExCom guidelines and decisions relating to HPMP;
- Costing technical assistance, training and other capacity building activities particularly focusing on SMEs, if any, under different sectors/sub-sectors; Costs relating to UNEP component would be provided by UNEP and their consultant team;
- Project implementation time frame along with roles and responsibilities of key stakeholders for timely project implementation;
- Project impact in terms of ODP tonnes reduction and GWP reduction (direct and to the extent feasible, indirect);
- Other environment benefits associated with the implementation of project.
- Define a policy and regulatory intervention road map over and above the existing ones for facilitating systematic and effective HCFC phase-out.
- Define institutional framework for implementing different component identified above.
- Integrate project components with components assigned to other implementing agencies (e.g., UNEP for refrigeration and air-conditioning service sector)
- Based on the above, define the HCFC consumption targets at national level, phase-out of HCFCs by substance and tranche distribution for funds flow, for HPMP Stage-II activities.
- In consultation with the Government, UNDP, UNEP and other stakeholders, develop HPMP Stage-II project document based on the above analysis and finalize the document in compliance with ExCom format and guidelines.
- Provide support to UNDP and Government on negotiations relating to HPMP Stage-II with the MLF Secretariat and other assistance for HPMP approval by the Executive Committee.
While developing HPMP Stage-II, the consultant will use the relevant Executive Committee decisions and TEAP documents for project design and technology choices as found necessary. The project report structure would be provided by UNDP and the consultant will develop the project report in line with the said report structure. The consultant would develop HPMP Stage-II in close consultations with UNDP and the National Ozone Unit.
In coordination with the ODS Alternatives Survey, the consultant will undertake two missions spanning over 5 working days each for (i) designing HPMP Stage-II preparation approach and providing guidance to national consultant and (ii) finalizing HPMP Stage-II project document. During the finalization mission, the consultant would discuss the draft HPMP Stage-II project with national stakeholders and UNDP Bangladesh Country Office to obtain necessary information/data to finalize the project proposal.
B. Survey of ODS Alternative
The Survey of ODS Alternative is proposed to be undertaken through a team consisting of a national consultant and an international expert. The national consultant would undertake survey planning, data collection and data analysis under the technical guidance of the international expert, National Ozone Office and UNDP. The international expert would provide technical and policy guidance to the national consultant for the survey report. The scope of the survey shall include the tasks indicated below noting that the work on HFCs is only incremental on the need to update on HFC data already collected under the CCAC project. The MLF Secretariat document no. 75/77 shall be used as the base document for determining the coverage of the survey.
UNDP Country Office and UNDP Bangkok Regional Hub will provide technical inputs and guidance for the consultant to conduct the survey. The survey components including the survey plan, survey questionnaire, report structure etc. should be agreed with the National Ozone Unit and UNDP by the consultant.
- Review the Executive Committee and MOP guidelines relating to conducting ODS alternatives survey.
- Provide technical inputs for survey planning and development of questionnaire for data collection for the survey. For this, the expert will work with the national consultant team, UNDP and National Ozone Office on assessment of demand supply situation of ODS alternatives and their market structure and design the survey plan and questionnaire accordingly.
- Undertake two field mission trips of 5 working days each covering the following, the missions are to be undertaken concurrently with the missions in the preparation of the HPMP Stage-II:
Mission 1: Survey planning, training of consultants and finalization of the questionnaire.
Mission 2: Consultations on draft report with national stakeholders and finalizing the report addressing inputs received from the national stakeholders.
- Estimate current consumption (i.e., 2015) of ODS alternatives by substance (by sector/applications) based on survey findings and experience on consumption of these substances in similar countries.
- Establish estimated growth patterns in ODS alternatives consumption by substance (and to the extent feasible, by sector)
- Review the historical ODS alternatives use data
- Review and forecast growth of these substances in different applications
- Establish consumption for the next 5 years based on the assessment of sector/application level consumption and growth
The information on estimation of growth should detail the basic assumptions that were used for making assessments including assumptions on technology transition particularly in the context of HCFC phase-out in RAC and foam applications. The international expert will work closely with the national consultant for field level and market level information.
Based on prevalent national regulations and standards related to the import and use of ODS alternatives, identify barriers that limit the introduction of low-GWP technologies and how these could be addressed, (e.g., safety concerns related to flammable alternatives, lack of domestic standards)
Deliverables:
The deliverables and due date for the above assignment are:
HPMP Stage-II
- HPMP Stage-II draft project document in ExCom prescribed format(Wednesday, 14 December 2016)
- HPMP Stage-II final project document in ExCom prescribed format (Monday, 23 January 2017)
- Other information / support for negotiation of HPMP Stage-II with the MLF (as required and agreed)
To achieve the above deadlines, the consultant will be provided with the survey outputs by Wednesday, 16 November 2016.
Survey of ODS Alternatives
- First Mission Report (Wednesday, 31 August 2016)
- Progress Report 1 (Wednesday, 14 December 2016)
- Second Mission Report and Progress Report 2 (Monday, 23 January 2017)
- Final report reviewed (Monday, 30 January 2017)
All deliverables should be handed out in one soft copy (Word format and Excel format for tables).
Tasks 01: Draft and finalize project document for submission to the MFL ExCom. Days required: 20 Days
Tasks 02: Provide guidance, review and finalize report on the survey of ODS alternatives. Days required: 15 days
Supervision and Performance Evaluation:
The international consultant will work with the NOU and UNDP under the direct supervision of the Montreal Protocol Unit Programme Coordinator in the Asia Pacific Region and through him to the Director of the Montreal Protocol Unit/Chemicals in New York. During the fulfillment of the assignment, the consultant will ensure regular communication with the project team (Programme Specialist of CCED Cluster), and will ensure a timely delivery of the expected outputs and will regularly inform the project team of the progress as well as any obstacles that might occur
Timeframe and Deadline:
The contract will enter into effect upon signature of both parties and is expected to last for 12 months with a maximum of 35 working days inclusive of 10 working days for two missions to Dhaka, Bangladesh.
Tentative payment schedule:
- 1st payment (30% of total contract value) – Timeline: 14 December 2016- will be paid after submission and acceptance (i) HPMP Stage-II draft project document, and (ii)detailed work plan on ODS Alternatives Survey describing the activities and timelines and Progress Report 1.
- 2nd payment (40% of total contract value) - Timeline: 23 January 2017 -will be paid after submission and acceptance of HPMP Stage –II final project document for submission to MLF Secretariat, and ii) Progress Report 2 on ODS Alternatives Survey.
- 3rd payment (15% of total contract value)-Timeline: 30 January 2017 - will be paid after submission and acceptance of Final Report on ODS Alternatives Survey.
- Final payment (15% of total contract value)-Timeline: 31 May 2017 - will be paid after submission and acceptance of Provision of information / support for responding to MLF Secretariat’s comments and negotiation of HPMP Stage-II with the MLF Secretariat (as required and agreed)
Duty Station
Homebased with two (02) missions to Dhaka, Bangladesh (10 working days for two missions)
Documents:
The Consultant will prepare project document and survey report in the format prescribed by the MLF ExCom at the deadline dates mentioned above, for UNDP to submit the documents to the MLF Secretariat.
Inputs:
UNDP will provide the appropriate format for the preparation of the project document and survey report, and general guidance on ExCom decisions and requirements.The consultant is responsible to cover all logistic and travel expenses to Dhaka, Bangladesh related to the implementation of his tasks throughout this contract.
Competencies
- Excellent technical skills;
- Ability to interact with a wide range of high level partners from high placed government officials as well as small business owners;
- Ability to motivate and work harmoniously with partners and colleagues;
- Strong interpersonal and communication skills;
- Strong analytical, reporting and writing abilities skills;
- Openness to change and ability to receive/integrate feedback;
- Ability to plan, organize, implement and report on work;
- Ability to work under pressure and tight deadlines;
- Positive, constructive attitude to work;
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
- Demonstrates integrity and ethical standards.
Required Skills and Experience
Academic qualifications:
- Master’s Degree in chemistry, applied chemistry, chemical engineering, business administration; or relevant degree;
Experience:
- At least 10 years experience in Montreal Protocol project development and implementation activities; in conducting national and international level survey for chemicals including Ozone Depleting Substances (ODS). Experience in conducting ODS alternative/HFC surveys would be an advantage.
- At least 5 years experience in development of investment projects and technical assistance activities; good understanding of industries consuming ODS and ODS alternatives particularly in refrigeration and air-conditioning, foam, fire-fighting and solvent applications. Experience in undertaking HPMP project related surveys and verification activities would be an advantage.
- Very good understanding of MLF policies and guidelines relating to project development and implementation particularly relating to refrigeration and air-conditioning and foam sector.
- Excellent communication skills in English.
- Knowledge and experience in holding stakeholder consultations and evolving consensus on project issues.
- Very good understanding on using MS Word and Excel as well as other relevant MS office software.
Language:
- Fluency of English language is required.
Lump sum contracts:
The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days).
Travel: All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources. In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.
Evaluation of the Candidates:
Individual consultants will be evaluated based on the following methodology.
Cumulative analysis-
The award of the contract will be made to the individual consultant up on Cumulative Analysis/evaluation and determined as:
- Responsive/compliant/acceptable; and
- Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation;
- Only candidates obtaining a minimum 70% mark in technical evaluation will be considered eligible for financial evaluation.
Technical Evaluation Criteria (Total 70 marks):
- Level and relevance of Education obtained; (10 marks)
- At least 10 years experience in Montreal Protocol project development and implementation activities; in conducting national and international level survey for chemicals including Ozone Depleting Substances (ODS). (20 marks)
- At least 5 years experience in development of investment projects and technical assistance activities; good understanding of industries consuming ODS and ODS alternatives particularly in refrigeration and air-conditioning, foam, fire-fighting and solvent applications; (20 marks)
- Very good understanding of MLF policies and guidelines relating to project development and implementation particularly relating to refrigeration and air-conditioning and foam sector; (15 marks).
- Knowledge and experience in holding stakeholder consultations and evolving consensus on project issues; (5 marks).
Financial Evaluation (Total 30 marks)
All technical qualified proposals will be scored out 30 based on the formula provided below.The maximum points (30) will be assigned to the lowest financial proposal. All other proposals received points according to the following formula:
p = y (µ/z)
Where:
- p = points for the financial proposal being evaluated;
- y = maximum number of points for the financial proposal;
- µ = price of the lowest priced proposal;
- z = price of the proposal being evaluated.
Documents to be included when submitting the proposals:
Interested individual consultants must submit the following documents/information to demonstrate their qualifications. Proposers who shall not submit below mentioned documents will not be considered for further evaluation.
- Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references; P11 can be downloaded from the link below: http://www.bd.undp.org/content/bangladesh/en/home/operations/jobs/
- Brief description of why the individual considers him/herself as the most suitable for the assignment
- Financial Proposal: Financial Proposal has to be submitted through a standard interest and availability template which can be downloaded from the link below:
Note: International Consultant must quote prices in US Dollar
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