Project Title

Global Campaign Center of the UN SDG Action Campaign in Bonn (Germany)

Project Description 

The United Nations Millennium Campaign (UNMC) was established in 2002 by former Secretary-General Kofi Annan, to support people’s participation in achieving the Millennium Development Goals (2000-2015) and assist people in holding their governments accountable to their commitments.

As part of the United Nations Development Group (UNDG), prior to the adoption of the Agenda 2030, the UNMC was mandated to lead part of the global consultation on the Post 2015 agenda to make the most inclusive and transparent process. As a result, 10 million people participated in this open consultation, and told the United Nations what would make their lives better through the MY World 2015 survey, and the World We Want 2015 platform. This set a new precedent at the United Nations and with policy makers around the world - opening the door to more people-centered policy making.

As a natural continuation after the adoption of Agenda 2030 and the Sustainable Development Goals (SDGs) in September 2015, the mandate of the UNMC was extended as a special initiative of UN Secretary-General Ban Ki-moon to support peoples’ participation in SDG implementation.

The now called UN SDG Action Campaign works to build new multi-stakeholder partnerships to ensure a transparent dialogue between decision makers and their constituencies, especially the most marginalized and vulnerable populations. It will continue to leverage cutting-edge communication technologies, to show the human story behind development challenges and create deeper empathy and understanding between decision-makers and their people. Finally it will use data, technology and innovation to empower people with the knowledge and tools to become actively involved in supporting their governments with SDG implementation and to continue to involve as many people as possible in the decision making process.

In order to ensure the Campaign is fit for purpose to deliver on this mandate, a Global Campaign Center is being established in Bonn (Germany) to act as a hub to inspire people’s action on the Sustainable Development Goals, connect and amplify stakeholder efforts, open up measures of accountability, aggregate citizen-generated data, showcase impact, share best practices, and incubate and test out innovative efforts around SDG implementation.

The UN SDG Action Campaign is therefore seeking to recruit an Events Management Consultant to provide support with the organization of UN SDG Action Campaign events in Bonn and internationally. The need for this role will be full time for 6 months.

Scope of Work

Summary of key functions:

Support the launch event of Global Campaign Center in Bonn:

• Logistical support including drafting of correspondence, guest list management, vendor follow up, and other production needs as necessary;
• Elaboration of concept notes, programmes and invites for the event;
• Other general support including administrative and programmatic support as requested.

Support the organization of the SDG Action Forum in Bonn:

• Logistical support including drafting of correspondence, guest list management, vendor follow up, and other production needs as necessary;
• Elaboration of concept notes, programmes, invites and management of calls for proposals for the event;
• Other general support including administrative and programmatic support as requested.

Support the organization and management of other events in Bonn:

• Support the presence and engagement of the Campaign in relevant events in Bonn and internationally;
• Facilitate the organization and management of Campaign events;

Expected Outputs and Deliverables

Launch of the Global Campaign Center in Bonn

Deliverables/ Outputs

• Design of concept note and programme of the event.

Estimated Duration to Complete

• 2 weeks.

Target Due Dates

• November 2016.

Review and Approvals Required

• MY World Project Lead.

Deliverables/ Outputs

Liaison with Federal Foreign Office and other relevant stakeholders.

Estimated Duration to Complete

• 1 month.

Target Due Dates

• December 2016.

Review and Approvals Required

• MY World Project Lead.

Deliverables/ Outputs

Coordination of travel and accommodation arrangements for participants and organizing team

Estimated Duration to Complete

• 5 months.

Target Due Dates

• December 2016.

Review and Approvals Required

• MY World Project Lead.

Deliverables/ Outputs

Stage management and general coordination of the event

Estimated Duration to Complete

• 1 week.

Target Due Dates

• December 2016.

Review and Approvals Required

• MY World Project Lead.

5. Deliverables/ Outputs

Design and implementation of a follow up strategy to the event

Estimated Duration to Complete

• 1 month.

Target Due Dates

• January 2017.

Review and Approvals Required

• MY World Project Lead.

SDG Action Forum

Deliverables/ Outputs

Confirmation of 200-300 international participants and 700-800 local participants

Estimated Duration to Complete

• 2 weeks.

Target Due Dates

• February 2017.

Review and Approvals Required

• MY World Project Lead.

Deliverables/ Outputs

• Identification and management of facilitators, moderators and rapporteurs.

Estimated Duration to Complete

• 2 months.

Target Due Dates

• November 2016.

Review and Approvals Required

• MY World Project Lead

Deliverables/ Outputs

• Coordination of travel and accommodation arrangements for participants and organizing team.

Estimated Duration to Complete

• 5 months.

Target Due Dates

• February 2017.

Review and Approvals Required

• MY World Project Lead.

Deliverables/ Outputs

Management of a call for applications for partners and stakeholders to engage in the event

Estimated Duration to Complete

• 3 months.

Target Due Dates

• December 2016.

Review and Approvals Required

• MY World Project Lead.

Deliverables/ Outputs

Coordination with the management of the venue of the event; including around security, VIP management, catering, layout of the space and technical portfolio

Estimated Duration to Complete

• 4 months.

Target Due Dates

• February 2017.

Review and Approvals Required

• MY World Project Lead.

Deliverables/ Outputs

Coordination with the management of the venue of the event; including around security, VIP management, catering, layout of the space and technical portfolio

Estimated Duration to Complete

• 2 months.

Target Due Dates

• April 2017.

Review and Approvals Required

• MY World Project Lead.

12. Deliverables/ Outputs

• Drafting of event report.

Estimated Duration to Complete

• 2 months.

Target Due Dates

• April 2017.

Review and Approvals Required

• MY World Project Lead.

Other events and opportunities for engagement

13. Deliverables/ Outputs

Elaboration of map of opportunities for Campaign engagement in Bonn and internationally

Estimated Duration to Complete

• 2 months.

Target Due Dates

• December 2016.

Review and Approvals Required

• MY World Project Lead.

14. Deliverables/ Outputs

General support to the Campaign presence in planned events during the duration of the contract

Estimated Duration to Complete

• 6 months.

Target Due Dates

• December 2016, February 2017, April 2017.

Review and Approvals Required

• MY World Project Lead.

Institutional Arrangement

The UN SDG Action Campaign is seeking an Events Management Consultant based in Bonn (Germany) to provide support with the establishment of the Global Campaign Center of the UN SDG Action Campaign, including the launch event of the Center and other relevant Campaign events in Bonn and internationally. The Events Management Consultant will work temporarily under the supervision of the Programme Analyst and current Liaison Officer in Bonn and will directly report to the Head of Office of the Global Campaign Center.

The incumbent will liaise regularly with the Executive Office of the UN SDG Action Campaign in New York, and take part in weekly team meetings/teleconference with the rest of the Campaign team. The incumbent will also interact regularly with Campaign partners in Bonn and at the global level.

Duration of the Work

• The duration of the assignment is from 1 November 2016 to 30 April 2017 (6 months).

Duty Station

• The duty station for this contract will be the Global Campaign Center of the UN SDG Action Campaign in Bonn.

• Excellent team work and participatory process skills;
• Ability to plan and prioritize work duties as well as work competently under pressure and tight deadlines;
• Good computer skills.

Qualifications of the Successful Individual Contractor

Education:

• Graduate degree in Economics, Social Science, Business, Law or other related areas.

Experience:

• 3 years experience in project support;
• Highly motivated and experienced in coordinating and planning events;
• Ability to liaise with government, civil society organizations and other relevant stakeholders in a professional and friendly manner;
• Excellent administration, organizational and time management skills;

Language Requirements:

• Excellent writing, editing and oral communication skills in English and German a must.

Scope of Price Proposal and Schedule of Payments

Lumpsum payment

Presentation of Offer

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

• Motivation/Cover Letter: Explaining why they are the most suitable candidate for the work;
• Personal History (P11): Applicants are required to fill out and sign a P11 Form and submit it together with the online application;
• References: Contact details of 3 references;
• Financial Proposal: Applicants are requested to submit a financial proposal. The financial proposal shall consist of all-inclusive lump sum in USD for the whole duration of the contract period, which shall include the consultancy fee, cost of travel and per diems to and from the duty station. The financial proposal shall contain a breakdown of these costs and indicate the number of off-days the consultant wants to take during the contract period (if any).
• Incomplete applications will not be considerer

Criteria for Selection of the Best Offer

All applicants will be screened against the qualifications and the competencies set above. Candidates fully meeting the requirements will be further evaluated based on the criteria below.

Technical Criteria – 70 % of total evaluation– max. 70 points:

CV review: 70 points;

• Educational qualifications as defined in the ToR (15 points);
• Experience in coordinating and planning events (20 points);
• Experience in liaising with government, civil society organizations and other relevant stakeholders (15 points);
• Experience in administration (10 points);
• Knowledge of English and German (10 points).

Only those individual consultants who obtain at least 70% of points from the CV review will be considered for the financial proposal evaluation.

Financial Criteria – 30 % of total evaluation – max. 30 points.

• Financial scores will be calculated using the formula [lowest offer / financial offer of the candidate x 30].
• UNDP applies the “Best value for money approach” – the final selection will be based on the combination of the applicants’ qualification and financial proposal.

Payment Term:

• Monthly lump-sum payable upon submission of the monthly time-sheet, the monthly report and approval of the Head of Office (or Officer-in-Charge).