UNDP Jobs - 68902- Individual Consultant - Executive Assistant

Individual Consultant - Executive Assistant - For Indian Nationals Only

Location :

Dharamshala, Himachal Pradesh, INDIA

Type of Contract :

Individual Contract

Starting Date :

15-Nov-2016

Application Deadline :

30-Oct-16 (Midnight New York, USA)

Post Level :

National Consultant

Duration of Initial Contract :

One Year Initially (with possibility of extension on availability of funds, extension of the project

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Dharamshala has been selected in the Smart City Mission (SCM) of the Ministry of Urban Development (MoUD), Government of India. The city has identified various projects and interventions that will help it transform itself into a smart city. These projects and interventions have been identified based on extensive consultation with citizens using community outreach programmes, social media and other similar mechanisms.

A Special Purpose Vehicle called Dharamshala Smart City Limited (DSCL) has been established to “plan, appraise, approve, release funds, implement, manage, operate, monitor, and evaluate the Smart city development projects and enter into contracts, partnerships and service delivery arrangements as may be required”. DSCL will implement two types of projects: Area Based Development (ABD) projects to transform contiguous areas of the city through comprehensive renewal of the built environment and public amenities; and pan-city solutions that use advanced information and communication technology (ICT)—intelligent transportation systems, safety and security systems, water and waste management systems, etc.—to improve the lives of all city residents.

Dharamshala Smart City Limited (DSCL) has sought UNDP’s support in conceptualizing a management structure and establishing a Core Management Team of DSCL. Under this, a set of core professional positions have been identified to oversee the planning, design, implementation, monitoring and quality assurance of the projects proposed under the Smart City Proposal submitted by Dharamshala. As per this UNDP is in the process facilitating the process and would like to invite applications for the post of Executive Assistant.

Duties and Responsibilities

The Executive Assistant will be based at Municipal Corporation of Dharamshala, Himachal Pradesh and under the overall supervision of the Commissioner (DMC) & MD Cum CEO, Dharamshala Smart City Ltd, he/she would carry out the following tasks:

Provide support to Office Manager in carrying out and fulfilling all such tasks and responsibilities towards office operations;
Support office administration and management;
Support in maintenance and upkeep of office buildings and premises;
Organize and maintains files and records;
Draft and edit correspondence, reports, and presentations;
Take minutes of the meeting and follow up on action points, etc.;
Support technical staff in operational matters of the project;
Make travel and guest arrangements;
Provide support in organizing workshops, meetings, seminars, as directed by senior staff and office management;
Any other task as assigned by the supervisor.

Competencies

Functional Competencies:

Strong interpersonal and communication skills;
Should have acknowledged capabilities in partnership management;
Strong analytical, reporting and writing abilities skills;
Ability to handle large scale planning & MIS;
Ability to plan, organize, implement and report on work.

Knowledge Management and Learning:

Promotes a knowledge sharing and learning culture in the city;
Acquires and applies new skills.

Core Competencies:

Demonstrates integrity and ethical standards;
Positive, constructive attitude to work;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Required Skills and Experience

Education:

Bachelor’s degree in Administration/ Finance/ Economics/Commerce/ Science or any other field;

Experience:

Minimum of 5 years of experience in government or business entities in provision of administrative and project implementation support;
Prior experience in supporting different office procedures such as finance and accounts, procurement, financial and audit procedures;
Prior experience in providing logistics support to in organizing travel, workshops and conferences, and other general services.

Language:

Fluency of Hindi & English language is required (Oral & Written).

Duration of the Work:

The contract will be awarded for one year initially. Working days will be as per the State Government policy

Travel:

Travel within the district or state would be required.

Schedule of Payments:

Consolidated Annual Consultancy Fee (Remuneration) of Rs. 6,00,000/- payable in equal monthly instalments, upon submission of monthly progress report certified by the reporting officer.

Documentation required:

Personal CV, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;

Evaluation Method and Criteria:

Shortlisting would be done based on the following criteria:

Educational Qualification 30% Marks;
Relevant Experience 50% Marks;
Suitability for the assignment 20% Marks.

Only shortlisted candidates shall be called for an interview. The interviews will be conducted either in Dharamshala, Himachal Pradesh or in New Delhi and will be based on the competencies (skills) required as per the ToR. The contract shall be awarded on a merit basis. If face-to-face interviews are conducted, travel costs will be borne by the shortlisted candidate.

For any clarifications, please write to prabhakar.singh@undp.org