UN WOMEN Jobs - 69047- UN Women: Human Resources Associate

UN Women: Human Resources Associate

Advertised on behalf of

UN WOMEN

Location :

New York, UNITED STATES OF AMERICA

Type of Contract :

FTA Local

Starting Date :

Application Deadline :

08-Mar-17 (Midnight New York, USA)

Post Level :

GS-7

Duration of Initial Contract :

1 year

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Human Resource Section is responsible for the timely, accurate, equitable, effective and efficient delivery of all human resources management services, i.e. strategic staff planning, recruitment, staff administration, organizational and design and learning/career development, for the continuous development and improvement in human resource operations, policies, and methods to align with UN Women evolving business needs and for providing advisory support to the Executive Director in the formulation and implementation of UN Women's overall mission, strategy and plans of actions.

Under the supervision of the HR Manager, the HR Associate is responsible for the effective and efficient administration of benefits and entitlements for staff members in close liaison with the Service Center in Copenhagen and for contract management and leave management and monitoring.

Duties and Responsibilities

Provide support to the administration and implementation of HR strategies and policies related to contract management, leave management and benefits and entitlements :

Ensure full compliance of records and reports with UN Women rules, regulations and HR policies and guidelines;
Provide information to the management and staff on benefits and entitlements strategies, rules and regulations;
Conduct research on a range of HR related issues (precedents, policy rulings and procedures) and assist in preparation of notes/reports;
Prepare written response to queries concerning HR benefits and entitlements related matters;
Oversee and monitor consistent interpretation and application of UN Rules and Regulations.

Provide HR administrative and logistical services in the field of onboarding, benefits and entitlements:

Provide general office support services, including: process, draft, edit, proofread and finalize for approval a variety of correspondence and other communications; maintain files/records, monitor deadlines;
Oversee the onboarding of new international staff members and GS HQ staff, including but not limited to , negotiate inter-agency agreements, determination of step and review determination of entitlements;
Coordinate administrative benefits and entitlements matters;
Contribute to the intranet HR benefits and entitlements presence by providing new contents, updating information, and maintaining contents;
Provide administrative support to new staff.

Administer and maintain staff contracts and records:

Provide correct contract information;
Liaise with the Service Center, follow up on benefits and allowances as needed;
Maintain and process contract, benefits and entitlements records.

Administer absence management and leave monitoring:

Act as focal point for staff questions on absence and leave management;
Provide periodic training to new leave monitors at HQ and in the field;
Respond to queries related to leave management;
Provide guidance on extended sick leave cases, including liaising with medical services.

Maintain data in relation to HR benefits and entitlements:

Maintain, further develop and update internal database and files on benefits and entitlements matters in a confidential and secure manner;
Generate a variety of standard and non-standard statistical and other reports from various databases;
Provide instructions to Budget regarding position data in Atlas on extensions and chart fields (COAs);
Monitor transactions related to benefits and entitlements, earning/deductions, retroactivities, recoveries, adjustments and separations through Atlas;
Provide information on benefits/entitlements to staff and on administrative issues, such as G-4 visa, UN-Laissez-Passer, work permits for spouses etc.;
Review contracts/agreements, including for external staff;
Handle separation administration and asset management.

Facilitate knowledge building and knowledge sharing globally on benefits and entitlements issues:

Organize information sessions on benefits and entitlements with staff and management;
Provide a synthesis of lessons learnt and best practices in benefits and entitlement administration;
Liaise with HR focal points in Regional Offices and Country Offices to disseminate information on benefits and entitlements matters;
Liaise closely with outsourced service provider on benefits and entitlements.

Provide other HR and administrative services:

Draft job descriptions, provide inputs to job classification process and provide support in position establishment process;
Monitor Section’s expenditures in line with operating budget, allocations and objectives. Keep the supervisor informed for timely intervention and/or action;
Serve as a focal point for the UN Women Internship Programme;
Organize travel for HR Section staff;
In the absence of the HR Recruitment Associate, provide back-up support to the recruitment team.

Perform any other duties assigned by supervisor from time to time.

Key Performance Indicators:

Timely and accurate administration of benefits and entitlements;
Timely and accurate response to queries;
Regular communication with Service Center in Copenhagen;
Timely logistical, travel, administrative and financial arrangements;
Information is easily available;
Databases are up to date.

Competencies

Core values:

Integrity:

Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.

Professionalism:

Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.

Respect for Diversity:

Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

Core Competencies:

Ethics and Values:

Demonstrate and safeguard ethics and integrity.

Organizational Awareness:

Demonstrate corporate knowledge and sound judgment.

Development and Innovation:

Take charge of self-development and take initiative.

Work in teams:

Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.

Communicating and Information Sharing:

Facilitate and encourage open communication and strive for effective communication.

Self-management and Emotional Intelligence:

Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others.

Conflict Management:

Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.

Continuous Learning and Knowledge Sharing:

Encourage learning and sharing of knowledge.

Appropriate and Transparent Decision Making:

Demonstrate informed and transparent decision making.

Functional Competencies:

In-depth understanding of HR administration, processes and policies;
Ability to perform a variety of specialized activities related to HR management, entitlements and benefits, contract management and reporting;
Ability to maintain relationships with clients; ability to understand client’s perspective;
Strong oral and written communication skills;
Detailed oriented;
Ability to prioritize work, organize and plan;
Ability to provide inputs to business processes re-engineering, implementation of new systems;
Responds positively to new approaches and critical feedback;
Remains calm, in control and good humored, even under pressure;
Strong IT skills;
Ability to perform work of confidential nature and handle a large volume of work, possibly under time constraints.

Required Skills and Experience

Education and certification:

Completion of secondary education with specialized certification in HR;
First level university degree in HR, Business or Public Administration desirable, but not a requirement;
Candidates who do not have a University degree or an accredited certification in HR will be required to complete the Global General Service Test (GGST) or UN Administrative Support Assessment Test (ASAT) – formerly known as the UN Clerical Test.

Experience:

Minimum of 7 years of relevant experience in HR management at national or international level;
Experience in administration and budget management is desirable;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web-based management systems;
Experience working in an international organization is an advantage.

Languages:

Fluency in English is required;
Knowledge of one of the other UN official working languages is an asset.

Notes:

GS fixed-term appointment (FTA) and temporary appointment (TA) positions located in New York are open to candidates who are either US Permanent Residents, US Citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York.

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment.

Kindly note that the system will only allow one attachment, please combine all your documents into one (1) single PDF document. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.