Site Architect


Location : Cyprus
Application Deadline :15-Jan-17 (Midnight New York, USA)
Additional Category :Management
Type of Contract :Individual Contract
Post Level :International Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
01-Feb-2017
Duration of Initial Contract :6 months
Expected Duration of Assignment :12 months– an average 20 days per month up to 240 working days

Background

UNDP has been carrying out projects in the Cultural Heritage sites for conservation works under the auspices of the Technical Committee on Cultural Heritage (TCCH). These projects are funded by the European Union.  So far, several cultural heritage sites have been completed all over Cyprus from Paphos to Famagusta.

This assignment is to assist in the supervision of works contracts as Site Architect for Cultural Heritage projects located in Famagusta.  

The works for all sites will be executed in parallel until the substantial completion. In particular:

  • Martinengo bastion in Famagusta & Famagusta Walls (between Seagate & Arsenal - town side)
  • Ravelin gate in Famagusta
  • St. Mary of Carmel, St. Mary of the Armenians, Tanner`s Mosque and St. Anne of Maronite’s Church in Famagusta


Duties and Responsibilities

Under the overall guidance of the UNDP Programme Manager and the direct supervision of the project Engineer, he/she shall be the ‘Site Architect` and provide daily supervision of restoration / conservation activities, shall liaise regularly with project staff of UNDP to ensure smooth support for the project and shall be accountable for the following tasks and responsibilities:

  • Assist in supervising the works in accordance with the contract documents and the procedures established by UNDP;
  • Assist in supervising the works in accordance with the technical specifications, bills of quantities and drawings;
  • Assist in ensuring the correct implementation of the works according to technical specifications, drawings, workmanship and quality of materials;
  • Review and advice to the Engineer for the materials submitted;
  • Check completed works before they are covered by the contractor, taking photos and measuring/sketching;
  • Ensure that the site is kept clean and tidy that all measures are taken for site safety;
  • Ensure that health & safety measures are adopted and followed to the full extent and with no deviation and if needed instruct additional safety measures if needed;
  • Take pictures and collating these in digital formats for the contract records and duly maintain an electronic library of photos of the progress of the works;
  • Check and verify quantities of works done and provide a report to UNDP for each payment certificate;
  • Report on the quantities of works prepared by the contractor – review each payments certificate of the contractors and verify quantities to the Engineer;
  • Collate all documentations for the payment requests for each statement (interim / final);
  • Monitor the workplans and inform the Engineer for any deviation;
  • Assist in the preparation of inspection for the substantial completion and snag list;
  • Maintain a filing system for all site memos and instructions, measured quantities of work and materials on site, reports and other documents and correspondence pertaining to the construction activities;
  • Attend weekly site meetings and take minutes of meetings to be given to the Engineer;
  • Ensure that the daily records are kept on the site workbook; sign on the site workbook;
  • Inform the Engineer of any problem which may arise with the Contractor;
  • Carry out any other tasks related to the works and the project given by the Engineer.

Deliverables:

The subscriber shall submit daily supervision and weekly progress reports to the Engineer of the contract, the format and content will be given.

Narrative parts of the reports must be written in good English and must be proof read before submission to the Engineer.


Competencies

Other than the specific and technical competencies required in order to perform the duties described above, the following personal and general competencies will be needed:

Functional Competencies: 

  • Promoting Organizational Learning and Knowledge Sharing
  • Researches best practices and poses new, more effective ways of doing things;
  • Learning and sharing knowledge and encourage the learning of others;

Job Knowledge/Technical Expertise:

  • Understands the main processes and methods of work regarding to the position;
  • Demonstrates good knowledge of information technology and applies it in work assignments;
  • Excellent analytical and document drafting skills and ability to gather, analyse and evaluate data on technical aspects of Cultural Heritage preservation;

Promoting Organizational Development:

  • Demonstrates ability to identify problems and proposes solutions;

Client Orientation:

  • Reports to internal and external clients in a timely and appropriate fashion;
  • Organizes and prioritizes work schedule to meet client needs and deadlines;
  • Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;

Promoting Accountability:

  • Prepares timely inputs to reports;
  • Ability to plan own work and meet tight deadlines and to work efficiently with minimal direction;

Core Competencies:

  • Demonstrate cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Demonstrates integrity by behaving according to the UN’s values and ethical standards;
  • Good interpersonal skills and ability to establish and maintain effective partnerships and working relations with sensitivity and respect for diversity.
  • Good communication (written and spoken) and interpersonal skills;
  • Remains calm, in control and good humoured even under pressure;
  • Consistently approaches work with energy and a positive attitude;
  • Good problem-solving skills; ability to apply good judgment in the context of assignments given; ability to plan own work and meet tight deadlines; attention to detail;
  • Self-disciplined with strong work ethic;
  • Partner in a team effectively and work as team.


Required Skills and Experience

Education:

  • BSc. degree in architecture

Experience and language requirements:

  • Minimum 5 years of post-university experience in the construction or the building sector
  • Minimum 3 years of site supervision experiences in any type of project
  • At least ONE site supervision experience of restoration/conservation projects of stone buildings

Language:

  • Fluency in spoken and written English and Turkish. Greek is an asset

Other:

  • Valid registration/membership with the relevant professional association
  • Applicants are responsible to obtain for all necessary work permits required by local authorities before commencing their assignment with UNDP
  • Competency in computer use  
  • Ability to travel to the project sites

Interested candidates must submit daily fee considering the below criteria:

  • A day will be calculated as 8 hours worked. Traveling to and from the site will not be calculated as working time.
  • A day will be prorated with hours worked
  • Up to 240 days of work will be required during the assignment; these working days should be arranged with the progress of the works and in consultation with the Engineer of the contract
  • Time-sheets will be kept for the time spent on site.
  • The Site Architect will work at the site UNDP office upon request of the Engineer of the contract

Application Process:
Interested candidates must submit the following documents/information to demonstrate their qualifications:

1. Proposal: Explaining why the candidate the most suitable for the work. A clear statement outlining their experience undertaking similar work. 

2. Personal CV including past experience in similar projects and at least 3 references. Interested individual consultants must submit their applications online. Correspondence (either in hard or soft format) will not be considered. 

3. Financial Proposal: Financial proposal will specify the daily fee in EUR per working day and shall cover all expenditures including fees, health insurance, vaccination, local travel (place of residence to office and office to place of residence), cost of living and any other relevant expenses related to the performance of services. Leave benefits (annual, sick, paternity, maternity) are not applicable to Individual Contractor and absent days including weekends and office holidays are not payable.

4. How to Submit Application

  • Merge your Personal CV, Proposals and other relevant documents into a single file 
  • Click on the Job Title 
  • Click “Apply Now” button, fill in necessary information on the first page, and click “Submit Application” 
  • Upload your application 
  • You will receive an automatic response to your email confirming receipt of your application by the system.

Evaluation / Selection Process:

All applicants will be screened against qualifications and the competencies set above. Candidates fully meeting the requirements will be further evaluated based on the criteria below.

Technical Criteria (CV review and interviews) – 70 % of total evaluation– max. 70 points:

CV review: 30 points 

  • Educational qualifications and certifications as defined in the ToR (15 points);
  • Experience as defined in the ToR (15 points);

Only candidates who obtained at least 70% of points from the CV desk review (who will score at least 21 points) will be invited for an interview.

Interview/Desk Review: 40 points 

  • Relevant experience in site supervision experience of restoration/conservation projects of stone buildings (20 points)
  • Relevant practical experience in site supervision experiences in any type of project (15 points)

·         Knowledge of the Cyprus context or similar regional experience (5 points)

Only those individual consultants who obtained at least 70% of points from the interview (28 out of 40) will be considered for financial proposal evaluation.


Financial Criteria – 30 % of total evaluation – max. 30 points.

  • Financial scores will be calculated using the formula [lowest offer / financial offer of the candidate x 30].


UNDP applies the “Best value for money approach” – the final selection will be based on the combination of the applicants’ qualification and financial proposal.

Due to large number of applications we receive, we are able to inform only the successful candidates about the outcome or status of the selection process.
 

Other Information:
This is a non-staff contract under the Individual Contract (IC) modality of hiring of the UNDP. Individuals engaged under an IC serve in their individual capacity and not as representative of a government institution, corporate body or other authority external to UNDP. The incumbent shall not be considered as staff of UNDP, the UN common system or the government and are therefore not entitled to any diplomatic privileges or any other special status or conditions. The General Conditions of Contracts for IC is available on UNDP website at http://www.undp.org/procurement/documents/UNDP_GCC_IC_Final_English.pdf


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


If you are experiencing difficulties with online job applications, please contact erecruit.helpdesk@undp.org.

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