Background

Long-term objective of the UNDP / GEF Project “Promotion of energy efficient lighting in Kazakhstan” is to achieve energy efficiency and reduce greenhouse gas emissions through the transformation of lighting products market in the Republic of Kazakhstan, including the implementation of phased decommissioning of incandescent light bulbs, while ensuring the quality of alternative products and cost-effectiveness as well as secure disposal of spent mercury lamps.

Achievement of the objectives will be made within the framework of four components:

• Policy design and implementation;
• Development of energy efficient lighting market;
• Teaching and outreach activities;
• Demonstrational projects, including best practices and technologies.

The TE will be conducted according to the guidance, rules and procedures established by UNDP and GEF as reflected in the UNDP Evaluation Guidance for GEF Financed Projects. 

The objectives of the evaluation are to assess the achievement of project results, and to draw lessons that can both improve the sustainability of benefits from this project, and aid in the overall enhancement of UNDP programming.

Duties and Responsibilities

The TR team will consist of two independent consultants that will conduct the TR - one team leader (with experience and exposure to projects and evaluations in other regions globally) and one team expert, usually from the country of the project.

The TR team will first conduct a document review of project documents (i.e. PIF, UNDP Initiation Plan, Project Document, Project Inception Report, PIRs, Finalized GEF focal area Tracking Tools, Project Appraisal Committee meeting minutes, Financial and Administration guidelines used by Project Team, project operational guidelines, manuals and systems, etc.) provided by the Project Team and Commissioning Unit. The TR mission will then consist of interviews and site visits to : Astana and Almaty.

The TR team will assess the following four categories of project progress and produce a draft and final TR report. See the Guidance For Conducting Terminal Reviews of UNDP-Supported, GEF-Financed Projects.

Scope of work:

An overall approach and method for conducting project terminal evaluations of UNDP supported GEF financed projects has developed over time. The evaluator is expected to frame the evaluation effort using the criteria of relevance, effectiveness, efficiency, sustainability, and impact, as defined and explained in the UNDP Guidance for Conducting Terminal Evaluations of UNDP-supported, GEF-financed Projects. The evaluator is expected to amend, complete and submit this matrix as part of an evaluation inception report, and shall include it as an annex to the final report. 

The evaluation must provide evidence-based information that is credible, reliable and useful. The evaluator is expected to follow a participatory and consultative approach ensuring close engagement with government counterparts, in particular the GEF operational focal point, UNDP Country Office, project team, UNDP GEF Technical Adviser based in the region and key stakeholders. The evaluator is expected to conduct a field mission to the project sites and hold Interviews with the respected organizations and individuals.

The evaluator will review all relevant sources of information, such as the project document, project reports – including Annual APR/PIR, project budget revisions, midterm review, progress reports, GEF focal area tracking tools, in particular evaluator shall validate the data in the GEF CCM Tracking tool (how the tool is filed in and confirmed the figures there filled in by the project team), project files, national strategic and legal documents, and any other materials that the evaluator considers useful for this evidence-based assessment.

Evaluation timeframe:

The total duration of the evaluation will be 25 working days (for the international consultant) and 23 working days (for the national consultant) according to the following plan: 

*For more information, please refer to Terms of Reference

Competencies

• Competence in adaptive management, as applied to (fill in GEF Focal Area);
• Skills in drafting the institutional documents, reviews and background papers related to energy efficiency, energy efficient lighting, climate changes issues;
• Excellent oral and communication skills;
• Demonstrable analytical skill

Required Skills and Experience

• University degree in economics, energy management, policies in the area of environmental protection or related disciplines;
• Minimum 5 years of relevant professional experience in energy efficiency, experience in lighting would be an advantage.
• Experience with result-based management evaluation methodologies;
• Knowledge of results-based evaluation policies and procedures ;
• Expertise in adaptive management, as applied to climate change and energy resource management projects;
• Familiarity with lighting sector, energy efficiency policies and regulations;
• Skills in drafting the institutional documents, reviews and background papers related to energy efficiency, energy efficient lighting, climate changes issues,  
• Skill in conducting researches and  analytical works,
• Skills in negotiating with key stakeholders, state authorities,
• Experience in countries with transition economy,
• Experience with international organizations like UNDP and/or GEF,
• Proven track record of application of results-based approaches to evaluation of projects focusing on energy efficiency (relevant experience in the CIS region is a requirement; and relevant experience within UN system would be an asset);
• Excellent knowledge of English, communication skills, knowledge of the Russian language is an advantage.

Scope of Price Proposal and Schedule of Payments

This is a lump sum contract that should include all costs including consultancy, travel costs and all other related costs required to produce the above deliverables. The contract price will be fixed regardless of changes in the cost components.

The calculation of travel expenses including daily subsistence allowance, ticket costs, terminals and other travel related cost should be included into the financial proposal.

Payments (Indicative) will be done upon completion of the deliverables/outputs and as per below percentages:

• 10% - At submission and approval of the Inception Report;
• 40% - Following submission and approval of the 1ST draft terminal evaluation report;
• 50% - Following submission and approval (UNDP-CO and UNDP RTA) of the final terminal evaluation report 

Evaluation Method and Criteria:

Individual consultants will be evaluated based on Cumulative Analysis*.

The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as a) responsive/compliant/acceptable; and b) having received the highest score out of set of weighted technical criteria (70%). and financial criteria (30%). Financial score shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal received by UNDP for the assignment. *Please refer to Procurement Notice

Documentation required:

Interested individual consultants must submit the following documents/information to demonstrate their qualifications. Please group them into one (1) single PDF document as the application only allows to upload maximum one document:

• Letter of Confirmation of Interest and Availability using the template provided by UNDP;
• Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
• A brief description of why the individual considers him/herself as the most suitable for the assignment;

Incomplete proposals may not be considered.

Please click on the link below to download all required documents: http://procurement-notices.undp.org/view_notice.cfm?notice_id=35113