UNDP Jobs - 71162- Clerk of Works

Clerk of Works

Location :

Cyprus

Type of Contract :

Individual Contract

Starting Date :

10-Apr-2017

Application Deadline :

02-Apr-17 (Midnight New York, USA)

Post Level :

National Consultant

Duration of Initial Contract :

8 months – up to 20 days per month up to 160 working days

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UNDP has been carrying out projects in the Cultural Heritage sites for conservation works under the auspices of the Technical Committee on Cultural Heritage. These projects are funded by the EC. So far, 13 cultural heritage sites have been completed all over Cyprus from Paphos to Famagusta. TCCH and UNDP with the EU funding will be carrying out conservation projects in the Famagusta Walls, some cultural heritage site in the old town of Famagusta and other sites in all over Cyprus.

Duties and Responsibilities

Under the overall supervision of the UNDP Senior Programme Manager, he/she shall be the ‘Clerk of Works’ for the two sites located in Agios Nicolaos/Aynikola and Agios Ioannis/Ayanni as per the tasks of a clerk of works. Under the supervision and directly reporting to the Engineer of the contract:

Monitor and record the works in accordance with the technical specifications, bills of quantities and drawings
Collate and inform the Engineer for the materials submitted
Photograph and record completed works before they are covered by the contractor and measuring/sketching
Ensure that the site is kept clean and tidy
Monitor and inform on the health & safety measures are adopted and followed
Take pictures and collating these in digital formats for the records and duly maintain an electronic library of photos of the progress of the works
Measure and verify quantities of works done and provide a note to the Engineer
Collate all documentations for the Engineer
Monitor the workplans and inform the Engineer for any deviation
Maintain a filing system for all site memos and instructions, meeting notes, etc.
Attend weekly site meetings and take minutes of meetings to be given to the Engineer
Ensure that the daily records are kept on the site workbook; monitor the site workbook and inform the Engineer for signature
Inform the Engineer of any problem which may arise with the Contractor
Carry out any other tasks related to the works given by the Engineer.
The Clerk of Works shall submit a weekly report to the Engineer of the contract, the format and content will be decided by the Engineer. Narrative parts of the reports must be written in good English and must be proof read before submission to the Engineer.

Competencies

Other than the specific and technical competencies required in order to perform the duties described above, the following personal and general competencies will be needed:

· Overall Professionalism, Integrity, Enthusiasm & Commitment;

· Good problem-solving skills; ability to apply good judgment in the context of assignments given;

· Ability to plan own work and meet tight deadlines;

· Able to work efficiently with minimal direction;

· Self-disciplined with strong work ethic;

· Consistently approaches work with energy and a positive attitude;

· Remains calm, in control and good humoured even under pressure;

· Demonstrates integrity by behaving according to the UN’s values and ethical standards;

· Maintains effective partnerships and working relations with sensitivity and respect for diversity;

· Excellent analytical and document drafting skills;

· Consistently approaches work with energy and a positive, constructive attitude

· Partner in a team effectively and work as team

· Good problem-solving skills; ability to apply good judgment in the context of assignments given; ability to plan own work and meet tight deadlines; attention to detail.

· Demonstrates good oral and written communication skills

· Excellent analytical and document drafting skills and ability to gather, analyse and evaluate data on technical aspects of Cultural Heritage preservation.

· Good interpersonal skills and ability to establish and maintain effective partnerships and working relations with sensitivity and respect for diversity

Required Skills and Experience

Education, experience and language requirements:

Architecture or civil engineering degree
2 years of post-university experience in the construction or the building sector
1 year of site experience as clerk of works
Fluency in spoken and written English and fluency in Greek and/or Turkish
Valid registration/membership with the relevant professional association
Competency in computer use

Interested candidates must submit daily fee considering the below criteria:

A day will be calculated as 8.0 hours of worked on sites
A day will be prorated with the hours worked
Up to 20 days of work per month will be required; these working days should be arranged with the progress of the works on each site and in consultation with the Engineer
Time-sheets will be kept for the time spent on site only; traveling to and from the sites will not be calculated as working time; time sheets shall be certified by the Engineer
The Clerk of Works shall use his/her own computer, telephone and camera for the site service
Ability to travel to the project sites?

Application:

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

Motivation/Cover Letter: Explaining why they are the most suitable for the work.
Personal History (P11): Applicants are required to fill and sign a P11 Form and submit it together with the online application. The UNDP P11 Form can be downloaded from:

http://europeandcis.undp.org/files/hrforms/P11_modified_for_SCs_and_ICs.doc

References: Contact details of 3 references.
Financial Proposal: Financial proposal will specify the daily fee in EUR per working day and shall cover all expenditures including fees, health insurance, vaccination, international (all travel to join duty station/repatriation travel) or local travel (place of residence to office and office to place of residence), cost of living and any other relevant expenses related to the performance of services. Leave benefits (annual, sick, paternity, maternity) are not applicable to Individual Contractor and absent days including weekends and office holidays are not payable.

The financial proposal shall be for the two mosques of Agios Nicolaos/Aynikola and Agios Ioannis/Ayanni

Evaluation / Selection Process:

All applicants will be screened against qualifications and the competencies set above. Candidates fully meeting the requirements will be further evaluated based on the criteria below:

Technical Criteria (CV review and desk review/interviews) – 70 % of total evaluation– max. 70 points:

CV review: 30 points;

Educational qualifications and certifications as defined in the ToR (15 points)
Experience as defined in the ToR (15 points)
Only candidates who obtained at least 70% of points from the CV review (who will score at least 21 points) will be invited for an interview or considered at desk review.

Desk review/Interview: 30 points;

Experience as clerk of works of any construction site (20 points)
Language: Fluency in English and Greek and/or Turkish (10 points)

Only those individual consultants who obtained at least 70% of points from the desk review/interview (28 out of 40) will be considered for financial proposal evaluation.

Financial Criteria – 30 % of total evaluation – max. 30 points.

Financial scores will be calculated using the formula [lowest offer / financial offer of the candidate x 30].

UNDP applies the “Best value for money approach” – the final selection will be based on the combination of the applicants’ qualification and financial proposal.

Payment Terms:

Monthly lump-sum payable upon submission of the monthly time-sheet and the deliverables.

General Conditions:

General Conditions of contract for the services of Individual contractor can be downloaded from: http://web.undp.org/procurement/documents/UNDP_GCC_IC_Final_English.pdf.