Background
The UNDP Office of Audit and Investigations (OAI) is responsible for provision of internal audit and investigations services to UNDP and its affiliated entities. The core mandate of OAI is to provide independent, objective assurance on the effectiveness of risk management and the effectiveness and adequacy of internal controls, and advisory services designed to add value and improve the operations of UNDP and its affiliated entities.
The UNDP Office of Audit and Investigations (OAI) provides the internal audit functions for the United Nations Entity for Gender Equality (UN Women) under a two-year service level agreement executed in December 2015. The internal audit role is carried out by a dedicated OAI unit, the UN Women Audit Unit (UNWAU, which is based in the UN Women Headquarters in New York, NY.
UNWAU has responsibility for the audit of UN Women headquarters and field offices, functions, programmes and operations. Audits are intended to support UN Women in accomplishing its objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control, and governance processes.
Audits of UN Women headquarters functions and field offices are carried out in accordance with the International Standards for the Professional Practice of Internal Auditing and the Code of Ethics established by the Institute of Internal Auditors. The Unit’s annual work plans, are developed using comprehensive risk assessments. The audit process generally includes three phases – planning, field execution, and reporting.
Duties and Responsibilities
OAI UNWAU needs to engage 2 experienced performance auditors on contract basis, to assist in the conduct of an audit of Resource Mobilization in UN Women.
A.Audit assignment: Audit of the UN Women Resource Mobilization
B. Project Description
The main objective of the audit is to provide the Executive Director with a holistic assessment of the governance, organizational structure, systems and tools, coordination and communications related to resource mobilization, and to identify significant constraints, if any, that prevent the organization from achieving its resource mobilization objectives and/or meeting stakeholder needs.
C. Scope of Work:
To assess whether the Resource Mobilization function in UN Women is meeting the resource mobilization objectives, stakeholder and user needs in an effective and efficient manner.
For the upcoming audit of the Resource Mobilization function in UN Women, the consultants will primarily be entrusted with one or more of the following audit areas, but might be tasked where necessary with any other audit areas identified during the audit planning process.
Consultant tasks:
Participate as a member of the audit team. The UNWAU requires the services of two audit consultants, to participate as members of the audit team, each consultant will be assigned specific tasks within the audit plan for the audit engagement. The main functions of the consultants engaged for the resource mobilization audit include:
- Assist in the Planning, scoping and development of the audit program: using identified best practices in resource mobilization and donor relationship management within and external to the UN system, audit reports relating to the resource mobilization function within UN system agencies; programme and financial information available in the ERP and other systems, and information solicited from the headquarters, or field offices (including the conduct of internal and external stakeholder interviews and/or surveys), to assess risk factors.
For assigned areas of Fieldwork:
Conducting interviews, surveys and tests as necessary, in accordance with accepted auditing standards, to draw conclusions on the adequacy of internal controls, the operational effectiveness and efficiency, and the remedial action(s) that may be required to correct any identified deficiencies. In certain areas, in depth substantive testing may have to be undertaken.
Liaising with staff, personnel and stakeholders at all levels and various locations.
Document all work performed, the results and conclusions. Discuss findings with audit team lead prior to discussion and confirmation with the auditee. Upload all documentation to OAI’s audit documentation repository SHAPE.
Document any best practices encountered in assigned areas.
Prepare draft exit meeting notes of audit issues, for review and clearance by the audit team lead, prior to discussion with management at the end of the audit fieldwork.
- Participate in the Exit Meeting, presenting background, findings and recommendations for assigned audit areas.
- Prepare and Finalize the working papers and draft audit report: in accordance with standard UN Women Audit Unit operating procedures, taking into account and incorporating as appropriate, comments received from the auditee and/or management during the exit meeting.
- Working papers need to be completed and submitted for review prior to finalization of the draft report and per the schedule communicated by the audit team leader.
- Perform any other task for the timely completion of the audit, as required.
Competencies
Competencies:
Core Values & Ethics:
Demonstrates integrity and fairness.
Display cultural sensitivity.
Shows strong corporate commitment.
Complies with UN Women regulations, rules, and code of conduct.
Task Management Skills:
Produces timely, quality outputs.
Exercises sound judgment/analysis.
Develops creative solutions.
Ability to handle multiple tasks
Communications:
Writes clearly and convincingly.
Speaks clearly and convincingly.
Has good presentation skills.
Listens actively and responds effectively.
Professional:
Demonstrates ability to perform in accordance with the International Standards for the Professional Practice of Internal Auditing and the Code of Ethics established by the Institute of Internal Auditors.
Technical Competencies:
Demonstrates ability to use and apply the following technical process applications, in order to improve the efficiency and effectiveness of OAI services:
Microsoft office suite.
Database applications.
Enterprise Resource Planning systems.
Required Skills and Experience
Educational Requirements:
Advanced university degree in accounting, audit, business administration, commerce or a related field; or a first level degree in combination with a professional accounting, auditing or related designation (CA, CPA, CIA, CISA, CFE, ACCA);
Experience Requirements:
A minimum of 7 years professional experience in audit, including a minimum 3 years of performance audit; or
A minimum of 3 years of performance auditing experience combined with experience directly relevant to the Resource Mobilization function or to the audit or evaluation of Resource Mobilization.
- Knowledge and experience related to resource mobilization and donor relationship management practices and techniques, will be an advantage.
Knowledge of general management practices and techniques, including management principles, governance and accountability, risk management, use of technology, behavioral science, project management research and analysis, quality assurance, and human resources management.
Experience with not-for-profit organizations, Non-Governmental Organizations (NGO) or experience within the United Nations system, is highly desirable.
Knowledge and experience related to computers and ERP applications.
- Must be willing to travel internationally, which may include areas with hazardous working conditions.
Language Requirements:
Fluency in English is required.
- Fluency in French, Spanish or another United Nations official language is desirable.
How to apply:
Interested individual consultants must submit the following documents/information to demonstrate their qualifications:
- Cover Letter - Explaining why you are applying for the position and highlighting any factors that are particularly relevant to your application;
- Completed P11 form - including past relevant experience and contact details of 3 referees. A blank P11 is provided in Annex 4.
- Financial proposal - indicating the proposed daily fee rate in US$ and using the Financial Proposal form provided in Annex 3.
Interested applicants can also view the TOR and further information in UNDP's procurement site:
http://procurement-notices.undp.org/view_notice.cfm?notice_id=36402
Note: Please combine all above required documents into one (1) PDF file to upload iyour application; the system will accept only one upload.