Background
UNDP Global Mission Statement:
UNDP is the UN’s global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 166 countries, working with national counterparts on their own solutions to global and national development challenges.
UNDP Afghanistan Mission Statement:
UNDP supports stabilization, state-building, governance and development priorities in Afghanistan. UNDP support, in partnership with the Government, the United Nations system, the donor community and other development stakeholders, has contributed to institutional development efforts leading to positive impact on the lives of Afghan citizens. Over the years UNDP support has spanned such milestone efforts as the adoption of the Constitution; Presidential, Parliamentary and Provincial Council elections; institutional development through capacity-building to the legislative, the judicial and executive arms of the state, and key ministries, Government agencies and commissions at the national and subnational levels. UNDP has played a key role in the management of the Law and Order Trust Fund, which supports the Government in developing and maintaining the national police force and in efforts to stabilize the internal security environment. Major demobilization, disarmament and rehabilitation and area-based livelihoods and reconstruction programmes have taken place nationwide. UNDP Programmes in Afghanistan have benefited from the very active support of donors. UNDP Afghanistan is committed to the highest standards of transparency and accountability and works in close coordination with the United Nations Assistance Mission in Afghanistan and the UN system as a whole to maximize the impact of its development efforts on the ground.
Organizational context:
The United Nations Development Programme (UNDP) is committed to augmenting the capacity of the Government of the Islamic Republic of Afghanistan’s (GIROA) to administer rule of law and improve security for all Afghan citizens. As the lead rule of law institution in the country, improving the ability of the Ministry of Interior Affairs (MOIA) to fulfill its mandate remains critical to the overall stability of Afghanistan and its people. As the UN’s primary development agency, and a longstanding development partner to GIROA’s rule of law and security sector, UNDP Afghanistan plays a leading role in facilitating reform and development of MOIA. The MOIA & Police Development (MPD) project, principle objectives are to (1) improve MOIA’s ability to lead and manage reform, (2) ensure efficiency improvements in key police service functions and (3) improve public confidence in the police force through accountability and democratic policing standards and approaches. These objectives are programmed under two components of the MPD project, Institutional Development and Police Professionalization.
The MPD project utilizes global expertise from within the UN system, private sector firms as well as newly established South-South Cooperation Frameworks in order to deliver highly contextual and relevant advisory support. It works through three principle programming streams – legal/policy, institutional and individual capacity – in order to foster systemic and lasting change. The project also works in close collaboration with strategic partners, including the United Nations Assistance Mission in Afghanistan (UNAMA), the North Atlantic Treaty Organization (NATO), European Union Police (EUPOL) and German Police Project Team (GPPT), in order to deliver upon these common objectives.
Sivas Police Training Academy (SPTA) started in 2011 to provide training to the Afghan national police pursuant to the signing of an agreement between Islamic Republic of Afghanistan and Republic of Turkey. SPTA was first established in 2009 to train Turkish police but, since 2011 the SPTA general directorate of police allocated SPTA for the training of Afghan national police. Nearly 3,000 ANP, male and female cadets, have attended training in SPTA since 2011. The United States of America (through NATO) and Japan (through UNDP) have been the supporting ANP training at SPTA. SPTA follows a curriculum made up of a basic and advanced modules developed in collaboration with Afghan police the Turkish General Directorate of Police and NTM-A, and confirmed by the career development board of Afghanistan Ministry of Interior. In addition, a Sivas Training Oversight Committee has been meeting regularly to address challenges and issues of past trainings. This committee is made up of the Afghan Ministry of Interior Affairs, UNDP-MPD, CSTIC-A, the Embassy of Japan and is chaired by the Deputy Minister of Administration. Through this committee and the collaboration of UNDP and Afghan Ministry of Interior monitoring and evaluation teams, an internal review of training at Sivas has been ongoing.
Since 2014, trainings for the ANP at SPTA has focused on the training of female police officers. The objective of these trainings are to support the professionalism of the ANP in providing human security for all members and communities of the Afghan population with the special focus on enhancing female police service delivery by increasing their numbers and professional skills through focused training programs.
In close consultation with the Sivas Training Oversight Committee, the international consultant will assess and evaluate the female police training programs conducted at SPTA, in particular the 2016 SPTA programme for Afghan Female Cadets. This evaluation will include the recruitment, training, deployment and follow-up trainings for cadets attending trainings, funded by the Country of Japan, in SPTA.
More information on the Sivas Police Training Academy can be found at http://www.sivaspmyo.pol.tr/en/Sayfalar/default.aspx
Duties and Responsibilities
Scope of Work and Deliverables
After more than five years, an evaluation shall be undertaken to provide an independent review and assessment of the Sivas programme achievements, challenges and lessons learned. The lessons shall be used to support both the MoIA and UNDP MPD in the development of future female training curriculums, training structures/locations, and recruitment and career advancement policies and procedures. The emerging recommendations shall contribute to enhancing female police service delivery by increasing female police participation in the policing and their qualitative representation across all areas and police functions.
The overall objective of this assignment is to assess the results of the training program for Afghan female police cadets at Sivas Police Training Academy (SPTA), Turkey and inform directions and guidance for future program design focused on women police training, both nationally and internationally. The following Japanese funded training sessions are to be reviewed:
1st Female Afghan National Police Training Semester (started on 26/01/2014 and ended on 25/03/2014, 94 students completed).
2nd Female Afghan National Police Training Semester (started on 03/11/2014 and ended on 27/02/2015, 190 students completed).
3rd Female Afghan National Police Training Semester (started on 28/05/2015 and ended on 02/12/2015, 389 students graduated).
4th Female Afghan National Police Training Semester (started on 5/09/2016 and ended on 05/01/2017, 250 students graduated).
The international consultant will work closely with the Sivas Police Training Academy (SPTA) administration and staff, relevant stakeholders, MOIA, and UNDP and will be responsible for reviewing the current curriculum, materials, and methodology of training targeted at female cadets in Sivas Turkey.
Objective of the Assignment:
To review overall four Sivas training programs supported by the Japanese government from 2014-2016 including its performance, Impact, challenges, lessons learned and achievements;
To use lessons learned and provide recommendations/findings for further replication of future female police trainings; specifically, with respect to the development of future female training curriculum, the design of new training structures and choosing the location of such trainings, and the establishing of recruitment and career advancement policies and procedures;
To assess the achievement of the established objectives of SPTA trainings targeting female police cadets, specifically: (1) to strengthen the ability of female police to play a more significant role within the Police institution; (2) to attract higher qualified women to join the police force and strengthen the prospect for a professional career options for females; (3) to contribute to responsiveness to gender based violence and improve access for justice to the female victims of crimes; (4) to contribute in day-to-day knowledge-building and structural understanding of principles of international human Rights and humanitarian laws in police operations to better serve and protect and promote human rights of the citizen and of Afghan women Police in their professional life; (5) to achieve the goals of increased female police participation in the police and qualitative representations at all areas of police functions;
To explore the possibility and provide guidance for Afghan-based training institutions being involved in future training activities in this subject area.
Expected Outputs/Deliverables; estimated time to complete and payment percentage:
The consultant is expected to deliver the following:
Deliverable 1: Inception Report
Content: Evaluation work plan and structure, evaluation approach and methodology, issues to be examined;
Timing: No later than 1 week prior to evaluation mission and interviews (10%).
Deliverable 2: Evaluation Mission Debriefing
Content: Findings on SPTA;
Timing: End of evaluation mission to Sivas, Turkey (10 %).
Deliverable 3: Draft Evaluation Report
Content: Full report with annexes including executive summary, key findings, SPTA programme achievements, challenges, recommendations, good practices, lessons learned, conclusions, future direction(s) and shortcomings of current training programme. The findings will inform any future programme design focused on MoIA women police training programming;
Timing: No later than 1 week prior to leaving Kabul (30 %).
Deliverable 4: Final Evaluation Report
Content: Submission of final report and acceptance by UNDP/MPD Management;
Timing: Within 1 week after receiving comments on draft evaluation report; (50%).
In developing the final report, the consultant should look into the following expectations:
Developing a training and operational assessment of past and present training programs conducted for Afghan Female Police and cadets in Sivas, Turkey. The lessons shall be used to support both the MoIA and UNDP MPD in the development of future female training curriculums, training structures/locations, and recruitment and career advancement policies and procedures. The emerging recommendations shall contribute to enhancing female police service delivery by increasing female police participation in the policing and their qualitative representation across all areas and police functions. Compare and contrast strategies, training aids, instruction, and the potential for future sustainability for current and other training programmes in Turkey. With the consultation of the Police Training and Education Specialist, the Technical Specialist (for female police training), and the Afghan Training General Command, conduct an evaluation of the viability of conducting the training programs inside Afghanistan;
Statistical analysis of evaluation evidence collected from different sources related to training;
Review the current curricula and recommend training topics which will contribute to enhancing ANP women’s skills and knowledge and their individual potential to perform police duties;
The key deliverable expected is a comprehensive and analytical Final Evaluation Report in English that should adhere to the UN standard format. The Final Evaluation Report will be a stand-alone document that substantiates findings, conclusions and recommendations. The report will have to provide complete and convincing evidence to support its findings.
Payment Modality:
Payments under the contract shall be delivery based and be made on receipt of the specific milestone reports indicated above, and including a timesheet according to UNDP procurement formats for individual contractors. These shall be as indicated in the table above, and shall be made upon approval by the relevant MPD managers. The draft of the assessment and recommendations will be reviewed by both the MOIA concerned departments and UNDP MPD Management. Upon receipt of final comments, the consultant shall finalize the report for formal acceptance by UNDP at which point the final payment shall be released.
Competencies
Corporate Competencies:
Demonstrates integrity by modeling the UN’s values and ethical standards;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Treats all people fairly without favoritism.
Functional Competencies:
Strong analytical, report writing skills;
Strong interpersonal and communication skills;
Openness to change and ability to receive/integrate feedback;
Ability to plan, organize, implement and report on work;
Ability to work under pressure and tight deadlines;
Comprehensiveness knowledge of police training and gender related issues;
Proficiency in the use of office IT applications and internet in conducting research;
Outstanding communication, project management and organizational skills;
Excellent presentation and facilitation skills;
Positive, constructive attitude to work.
Development and Operational Effectiveness:
Ability to lead strategic planning, change processes, results-based management and reporting;
Ability to lead formulation, oversight of implementation, monitoring and evaluation of development projects;
Ability to apply development theory to the specific country context to identify creative, practical approaches to overcome challenging situations.
Management and Leadership:
Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback;
Consistently approaches work with energy and a positive, constructive attitude;
Demonstrates openness to change and ability to manage complexities;
Ability to lead effectively, mentoring as well as conflict resolution skills;
Demonstrates strong oral and written communication skills;
Remains calm, in control and good humored even under pressure;
- Proven networking, team-building, organizational and communication skills.
Required Skills and Experience
Academic Qualifications:
Master’s degree in Statistics, Public Policy, Political Science, Criminal Justice, Social Science, Law or any other areas relevant to the post.
Experience:
A minimum of 4 years of work experience in International Development;
Experience in the area of training and police professionalization;
Demonstrated experience in applying qualitative and quantitative evaluation methods, designing and leading evaluations (proven track record of at least 3 assignments in this area); and
Demonstrated experience in writing of evaluation reports or similar documents in English (proven by 1 writing sample).
Language:
Excellent written and spoken English;
- Knowledge of Dari/Pashtun/Turkish will be an advantage.
Institutional Arrangements:
- All training materials, meetings, event venues, logistics and local and international transport and the expected expenses should be included in the price proposal. While no translator will be provided, national staff will assist the consultant as available.
- The consultant will work under the supervision of the CTA of the police professionalization component through the Lead Training and Education Specialist; the consultant will closely work/liaise/interact/collaborate with the Technical Specialist on female police training in the course of performing the work. The certification of all work/deliverables will be done by the Project Manager of the UNDP Afghanistan MPD Project. The consultant will present the evaluation findings to the Sivas Oversight Committee.
- The consultant is expected to work in the designated location as specified in the “Duration of Work” section below.
Duration of the Work
- The Consultant will be paid in accordance with the Schedule of Payments below. The duration of the consultancy is 45 working days, with all deliverables being completed by the end of this period. A general schedule of the consultancy is as follows – the exact schedule will be further discussed between the consultant and UNDP:
- Assessments of past and present training conducted by Sivas Police Training Academy (SPTA) funded by the Government of Japan for female cadets and female police officers. These assessments should include facilities, instructional materials, staff and quality of programme; (10 days in Sivas, Turkey);
- Assessments of past SPTA programmes through the views and roles performed by graduates, including through (1) evaluation of the SPTA programme by graduates; (2) interviews of past cadets on their view of the SPTA programme and how it has contributed to their career; (3) recommendations on improving the SPTA programme; (4) data on current positions of SPTA graduates; and (5) challenges faced by SPTA graduates. (13 days in Kabul and other areas of Afghanistan if possible)
Providing recommendations on the potential of similar training programs being conducted in Afghanistan (7 days in Kabul Afghanistan);
Final draft evaluation report (10 days)
Presentation and critique of findings for UNDP and stakeholders (1 day);
Finalization of evaluation report based on comments on the presentation (4 days);
Duty Station
- In addition to the home-based country of the consultant, the assignment will be performed in Kabul, Afghanistan and Sivas, Turkey.
Price Proposal and Schedule of Payments:
The contractor shall submit a price proposal as below:
Daily Fee – Daily Fee – The consultant shall propose a daily fee which should be inclusive of his/her professional fee, local communication cost and insurance (inclusive of medical health and medical evacuation). The number of working days for which the daily fee shall be payable under the contract is 45 working days.
Living Allowance, LA – For an International Consultant a Living Allowance (LA) shall be paid – The consultant shall propose the Kabul applicable rate of USD 162 per night for his/her stay at the duty station. The number of nights for which the LA shall be payable under the contract is 25 nights. UNDP will organize transportation and provide DSA for the consultant’s field visits. An international consultant is NOT allowed to stay in a place of his/her choice other than the UNDSS approved places. UNDP will provide MORSS compliant accommodation in UNOCA to the consultant. The accommodation payments shall be made directly by the consultant;
Travel & Visa – The consultant shall propose an estimated lump sum for Home-Kabul-home travel and Afghanistan visa expenses. This applies to international consultants only. UNDP will be responsible for organizing travel between places within Afghanistan.
The total professional fee, shall be converted into a lump-sum contract and payments under the contract shall be made on submission and acceptance of deliverables by end-user under the contract in accordance with the abovementioned schedule of payment.
Evaluation Method and Criteria:
Individual consultants will be evaluated based on the following methodology:
Cumulative analysis
The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as:
Responsive/compliant/acceptable, and
Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.
* Technical Criteria weight 70%
* Financial Criteria weight 30%
Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation
Technical Criteria – Maximum 70 points;
Technical Proposal (30 marks)
- Technical Approach & Methodology (20 marks) – This explain the understanding of the objectives of the assignment, approach to the services, methodology for carrying out the activities and obtaining the expected output, and the degree of detail of such output. The Applicant should also explain the methodologies proposed to adopt and highlight the compatibility of those methodologies with the proposed approach.
- Work Plan (10 marks) – The Applicant should propose the main activities of the assignment, their content and duration, phasing and interrelations, milestones (including interim approvals by the Client), and delivery dates. The proposed work plan should be consistent with the technical approach and methodology, showing understanding of the TOR and ability to translate them into a feasible working plan.
Qualification and Experience (40 marks) [evaluation of CV]
- General Qualification (10 marks)
- Experience relevant to the assignment (25 marks)
- Experience of working for projects funded by UNDP (5 marks)
Documents to be included when submitting the proposals
Interested individual consultants must submit the following documents/information to demonstrate their qualifications in one single PDF document.
Duly accomplished Confirmation of Interest and Submission of Financial Proposal Template using the template provided by UNDP (Annex II);
Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.
Technical proposal:
- Brief description of why the individual considers him/herself as the most suitable for the assignment;
- A methodology, on how they will approach and complete the assignment.