Background
In Yemen, since mid-March 2015, the conflict has spread to 20 of the country’s 22 governorates, prompting a large-scale protection crisis and aggravating an already dire humanitarian crisis brought on by years of poverty, poor governance and ongoing instability. The number of people in need of some form of humanitarian assistance has increases by 33% from 15.9 million to 21.1 million people. This means that 80% of Yemen’s population now requires some assistance to meet their basic needs for food, water, energy, healthcare, shelter and other basic supplies. More than 12 million people have been directly affected by the conflict, including more than 7 million children.
The EU-funded Enhanced Rural Resilience in Yemen Program ERRY is to enhance the self-reliance of rural people and communities to better cope with crises, risks and shocks. The project is being initiated, and will be implemented for a period of three years. The project will be implemented in eight districts within four governorates as follow:
- Abyan Governorate: Kanfar district and Louder district.
- Lahej Governorate: Tuban district and Tour Albaha district.
- Hajjah Govenorate: Abs districts and Aslam district.
- Hodeidah Governorate: Al-Zuhrah district and Bajel district.
Through ERRY a resilience approach is being spearheaded, to enhance collective actions, aid delivery and economic recovery. The program is designed to enhance the self-reliance of rural people and communities to better cope with crises, risks and shock. The solar component of the program will support communities benefit from improved and more sustainable livelihoods opportunities through better access to solar energy;
The solar component aims to build community energy resilience, in the target areas. Through its interventions it enhances community-based access and application of sustainable solar energy across rural communities in the project targeted areas. Priority will be given to rural basic services such as health, water supply, education, communal services, market places, solar water pumping. etc. that contribute and build community energy resilience. It also promotes application and spreading of the use of solar water pumps in the agriculture sector within a comprehensive package including use of efficient water irrigation system. Furthermore, it also promotes micro solar-based business development.
Following are the key planned intervention for building rural community solar resilience in the targeted districts.
- Expansion of solar energy applications to strengthen rural energy resilience, capacity building and recovery;
- Decentralized solar energy services installed in public service centers to reinforce livelihood resilience of vulnerable rural communities;
- Solar energy introduced to support enhancement of rural community energy resilience;
- Marketing of micro-business development for solar energy supported.
To facilitate field work implementation the solar energy component is planning to hire community development consultants in the targeted governorates. The community development consultant in Abyan governorate will be a community development expert with field experience in working with rural communities in solar energy activities. He/she will also work closely with the local authorities/councils at the targeted governorate Abyan and its two districts Kanfar and Louder.
Duties and Responsibilities
| | Duties and Responsibilities: Key tasks - Under the direct supervision of the solar project manager with the overall guidance of the economic resilience and recovery unit team, and in close coordination with UNDP Hub in Aden, the community development consultant will undertake the following tasks:
- Assess the functioning of existing solar energy systems to address shortcoming and propose corrective measures and remedies in order to ensure long life span and sustainable use of the provided solar energy systems.
- Undertake rapid rural assessment of rural communities’ energy vulnerability and work in close coordination with the local authorities and consult with all stakeholders at local level to prioritize solar energy component interventions among different targeted social services and productive assets in the two districts in coordination with the project team.
- Improve the institutional arrangement and technical installations monitoring mechanisms for planned solar energy systems to be provided for different social services and productive assets in close coordination with the local authorities and the project team.
- Work closely with the rural communities and local councils at districts level on the pre identified potential household beneficiaries of solar lanterns and identify the most vulnerable household beneficiaries according to the agreed criteria and in coordination with the local authorities in the governorate levels and the project team.
- Work with rural communities and local councils and planning, health and education offices at governorate and districts level on the pre identified potential sites for social services and identify proper sites and appropriate locations for solar energy interventions in schools, health units and local offices, and make a case by case study in depth for energy requirement, load and design a suitable solar energy system for each intervention according to the required energy for each use.
- Work with rural communities, local councils and rural water supply as well as agriculture and irrigation offices at governorate and districts level to identify proper sites and appropriate locations for solar energy interventions in drinking water and communal irrigation solar water pumping systems, market places and productive based assets, and make a case by case study in depth for energy requirement, load and a design of a suitable solar energy system for each intervention according to the required energy for each use.
- Coordinate with the consultant in charge for preparing technical specifications of solar energy systems to be provided for social services, productive assets and different uses in the targeted governorates to ensure preparation of suitable specifications and technical standards for each case according to the energy requirement to operate the social services and productive assets efficiently.
- Coordinate with the Program Monitoring and Evaluation Specialists in the targeted governorate in collecting data and information on targets, beneficiaries and impact required for monitoring and evaluation and report to the project on progress against plan of activity results and field implementation achievement and follow up all monitoring and evaluation procedures and provide required data and information in close coordination with the project team.
- Follow up implementation of awareness raising and capacity building programs and other initiative to enhance rural energy and build resilience of the targeted rural communities.
- Supervise field implementation of solar energy component activities, liaise with local authorities and arrange for periodical field visits of project team to oversee progress of implementation of activities and organize with the project team the delivery events and communication coverage.
- Verify institutional arrangement with the beneficiaries/recipient of the solar systems to ensure proper use, management and control of any misuse or other risks.
- Oversee distribution of the solar lanterns to rural communities’ most vulnerable households.
- Prepare a solid system for hand-over of solar energy systems and solar lanterns to beneficiaries including all necessary registration documentation, distribution receipts and information of beneficiaries’ obligation.
- Verify, collect and document all data and information on the operation/service of the beneficiaries/receiving institutions including the names of the communities and population benefiting from the services as well as producing communication materials.
- Build rural community energy resilience through conducting capacity building/training sessions and awareness raising campaigns on solar uses, applications and maintenance.
- Develop an appropriate documentation and communication materials before, during and after interventions in close coordination with the project team including donor requirements and document all process, lessons learnt, success stories and direct impact.
- Testify all solar energy systems on sites and verify that all solar energy systems properly provided for different uses requirement and installed in the targeted areas and ensure their reliability, durability and sustainability.
- Ensure fulfillment of all compliance requirements, quality standard, technical specification, and safety norms for all components to be installed in an integrated and compatible manner.
- Set up a system for sites assessment, preparation for solar systems installation, and hand over mechanism to beneficiaries including their maintenance obligation for sustainability.
- List all essential issues that require attention during operation and maintenance of solar energy systems to include all proper use, management and operation process of the delivered solar systems as well as regular maintenance procedures to be given to the beneficiaries as their own obligations.
- Supervise take-over from the supplier to the beneficiaries and assure delivery, installation and operation of all solar energy systems is smooth and well performed.
- Document all process, lessons learnt, and impact and provide recommendations.
- Conclude the delivery and receipt agreements signed by the beneficiaries/receiving institutions approved by respective local authorities at the different administrative levels.
| | | - Scope of Price Proposal and Schedule of Payments:
Lump sum proposal: |
| Deliverable | Description | Time | Percentage | 1 | Submit Inception Report | Inception report including detailed work plan | April 2016 | 10% | 2 | Submit 1st Technical Report | First technical report including list of all identified sites and locations for solar energy interventions prepared in close coordination with local authorities in the targeted districts, with a case by case assessment of energy requirement, load and design of a solid solar energy system for each intervention according to the required energy of each use, as well as proposed technical standards and specifications for each system (schools, health units, local offices, market places, productive based societies, drinking water and communal irrigation for agricultural cooperatives. | June 2017 | 15% | 3 | Submit 2nd Technical Report | Second technical report including improved institutional arrangement and technical installations monitoring and hand over mechanisms of planned solar energy systems to be provided for different social services and productive assets including obligation of beneficiaries on maintenance and sustainability of the delivered solar energy systems prepared in close coordination with the project team. | Aug. 2017 | 15% | 4 | Submit 3rd Technical Report | Third technical report on implementation of awareness raising and capacity building programs in the targeted areas. | Oct. 2017 | 15% | 5 | Submit 4th Technical Report | Fourth technical report including results of installation and operation of delivered solar energy systems to different social services, and productive assets. As well as result of distribution of solar lanterns to vulnerable households in the targeted districts. | Dec. 2017 | 15% | 6 | Submit 5th Technical Report | Fifth report on monitoring and evaluation of all solar component interventions. | Feb. 2018 | 15% | 7 | Submit Final Report. | Final report including the final results of implemented work and progress achieved, impact assessment, lessons learned and follow up action plan. | April 2018 | 15% |
| |
REMUNERATION:
The consultant selected will be hired under a lump-sum contract, where all costs (per diem, communications, travel, taxes etc.) are included.
SPECIAL TERMS & CONDITIONS:
- Institutional Arrangement: The consultant will work under the supervision of the project manager and team leader.
Recommended Presentation of Offer
The following documents may be requested:
- Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;
- Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided.
Competencies
Core Competencies:
- Demonstrating/safeguarding ethics and integrity
- Demonstrate corporate knowledge and sound judgment
- Self-development, initiative-taking
- Acting as a team player and facilitating team work
- Facilitating and encouraging open communication in the team, communicating effectively
- Creating synergies through self-control
- Managing conflict
- Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
- Informed and transparent decision making.
Functional competencies: Professionalism - Shows pride in work and in achievements.
- Demonstrates professional competence and mastery of subject matter.
- Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
- Is motivated by professional rather than personal concerns.
- Shows persistence when faced with difficult problems or challenges.
- Remains calm in stressful situations.
Team Work - Works collaboratively with other colleagues in the UNDP Hub to achieve planned targets.
- Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others.
- Places team agenda before personal agenda.
- Supports and acts in accordance with final project team decision.
Planning and organizing - Develops detailed implementation plan that are consistent with project annual work plan.
- Allocates appropriate amount of time and resources for completing work.
- Foresees risks and allows for contingencies when planning.
- Uses time efficiently.
Accountability - Takes ownership of all responsibilities and honours commitments.
- Delivers outputs for which one has responsibility within prescribed time, cost and quality standards.
- Operates in compliance with organizational regulations and rule.
- Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Client orientation - Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view.
- Establishes and maintains productive partnerships with clients by gaining their trust and respect.
- Identifies clients’ needs and matches them to appropriate solutions.
- Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems.
- Keeps clients informed of progress or setbacks in projects.
- Meets timeline for delivery of products or services to client
|
Required Skills and Experience
Qualification and experience |
Education and Experience Bachelor degree with 3 years of working experience, in the field of solar energy and rural community development or higher Diploma with 4 years’ experience. Language - Fluency in English and Arabic, both written and oral.
|
Evaluation Criteria:
The award will be based on the Combined Scoring method 70% technical evaluation and 30% financial evaluation (highest ranked candidate).
Description of technical evaluation criteria | Scoring method % 100 |
Relevance of Education/ Degree | 25 |
Years of Relevant Experience | 35 |
| | |
Full understanding of solar energy different applications/uses and familiarity with the working area and rural communities. | 20 |
Proficiency in written English, ability of analytical and drafting work, and familiarity with computers and word processing. | 20 |
Financial evaluation: 30 %:
To be computed as a ratio of the Proposal’s offer to the lowest price among the proposals received by UNDP.
In this methodology, the maximum number of points assigned to the financial proposal is allocated to the lowest price proposal. All other price proposals receive points in inverse proportion. A suggested formula is as follows:
p = y (µ/z)
Where:
p = points for the financial proposal being evaluated
y = maximum number of points for the financial proposal
µ = price of the lowest priced proposal
z = price of the proposal being evaluated
The candidate obtaining the overall highest score after adding the score of the technical proposal and the financial proposal is the proposal that offers best value for money and should be selected for the award.
