PROGRAMME ASSISTANT, National UNV



Advertised on behalf of :

Location : Maputo, MOZAMBIQUE
Application Deadline :12-Apr-17 (Midnight New York, USA)
Additional Category :Gender Equality
Type of Contract :UNV
Post Level :UNV
Languages Required :
English   Portuguese
Starting Date :
(date when the selected candidate is expected to start)
03-May-2017
Duration of Initial Contract :12 Months
Expected Duration of Assignment :12 Months

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women Mozambique focuses its interventions on women’s economic empowerment, participation and democratic governance, combating violence against women, among others. In this context, it puts a strong focus on women’s role in agricultural production and natural resource management as a strategy for improved food security and climate change resilience as well as on gender planning and budgeting at local, provincial and national levels.

Placing women’s rights at the centre of all its efforts, UN Women will lead and coordinate United Nations System efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.

Within the UN Women Mozambique Country Office  under the supervision of the Representative, and in general consultation with Program Specialist, the incumbent analyzes overall trends in development and in policy making, together with constraints, opportunities, potential and challenges relevant to ending violence against women and girls (EVAW/G) and gender equality as well as mechanisms to contribute to increase accountability of national government towards gender equality and to monitor implementation of gender equality commitments in programme country levels.  In close collaboration with UN Women’s field-based presences are relevant, the Programme Specialist facilitates formulation process of projects/programmes through a highly participatory process with UN Women field-based presences; (a) increased synergies with the Government and partners, (b) supports the day-to-day functioning of the field-based presences in, as required; and (c) supports the Country Office d) contribute to the creation and dissemination of knowledge products through capturing of best practices,  in support of UN Women  advocacy. The Project Officer will also take initiatives at bringing an end to violence against women and girls (VAW/G) and knowledge and tools to analyze, formulate and execute gender-responsive plans and budgets. There are main aspects to the issues: prevent violence, provide services to survivors, promote justice and improve knowledge and capacity on gender responsive planning, budgeting and monitoring.

 

Under the overall guidance of the supervisor, the Programme Assistant will work closely with the programme unit team, UN Women Mozambique staff, Provincial level Government officials and civil society to ensure the technical direction  and implementing of the programme and projects are maintained and key outputs are achieved in a cost effective and timely manner.


Duties and Responsibilities

Summary of key functions:

  • Support in the formulation of Programme Strategies;
  • Programme management support;
  • Administrative and financial management support to the Programme Unit;
  • Facilitation of knowledge building and knowledge sharing.

Support the programme team and the Head of office in ensuring smooth implementation of programmatic activities under Impact area 2 Women’s Economic Empowerment, impact area 3, Ending violence against women and Impact area 5, Governance, planning and budgeting responsive to gender:

  • Provide support in day to day implementation of projects;
  • Collect and present background information for the preparation of effective application of RBM tools;
  • Provide programme and administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
  • Assemble briefing materials and prepare power-point and other presentations for the programme unit;
  • Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.

Programme management support:

  • Support the Programme Team in the implementation of the control mechanisms for development projects through monitoring of budget preparation and modifications;
  • Create projects in Atlas, prepare required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project;
  • Provide guidance to the executing agencies on routine implementation of projects, tracking use of financial resources;
  • Administrative and financial management support to the Programme Unit:

  • Preparation of non-PO vouchers for development projects;
  • Ensure maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in Atlas;
  • Take timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
  • Create requisitions in Atlas for development projects registers of goods receipt in Atlas;
  • Make budget check for requisitions, POs and vouchers;
  • Prepare cost sharing, and trust fund agreements, follow up on contributions within the MCO resource mobilization efforts;
  • Assist in the preparation of cost-recovery bills in Atlas by elaboration and implementation of the income tracking system and follow up on cost recovery.
  • Support the Programme Team in the financial management of programmes;

Facilitation of knowledge building and knowledge sharing:

  • Support synthesis of lessons learnt and best practices related to programme management;
  • Sound contributions to knowledge networks and communities of practice;
  • Support organization of training for the partners on programme and operations related issues;
  • Document evidences, facts and other information and review and compile inputs to contribute to preparation of the quality quarterly and annual reports;
  • Maintain contacts with national/international partners, UN agencies, donors, NGOs, government structures etc.;

Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.

  • Self-management and Emotional Intelligence: Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others
  • Conflict Management: Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.
  • Continuous Learning and Knowledge Sharing: Encourage learning and sharing of knowledge
  • Appropriate and Transparent Decision Making: Demonstrate informed and transparent decision making


Competencies

  • Development/programming skills particularly those that are pertinent to UN Women strategic priorities on gender issues and women’s rights
  • Ability to support formulation, implementation, monitoring and evaluation of development programmes and projects
  • Knowledge of Results Based Management principles and approaches
  • Ability to maintain networks and partnerships with UN agencies and other international partners to promote partnership and build alliances to advance organizational interests and competencies
  • Demonstrated good oral and written communication skills
  • Knowledge of and experience in gender mainstreaming is an asset
  • Experience in working and collaborating with governments
  • Initiative and strong leadership skills
  • Result and client-orientations
  • Willingness to travel as appropriate

    CORE VALUES / GUIDING PRINCIPLES

  • Integrity: Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.
  • Professionalism: Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.
  • Cultural sensitivity and valuing diversity: Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.
  • CORE COMPETENCIES

  • Ethics and Values: Demonstrate and safeguard ethics and integrity
  • Organizational Awareness: Demonstrate corporate knowledge and sound judgment
  • Development and Innovation: Take charge of self-development and take initiative
  • Work in teams: Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.
  • Communicating and Information Sharing: Facilitate and encourage open communication and strive for effective communication

 


Required Skills and Experience

Diploma’s Degree in Gender and Human Rights related disciplines, Social Sciences or related field.

Minimum 4 years of relevant experience at the national and/or international level with development and implementation of programmes and projects.

Minimum of 4 years of relevant experience working on development issues, preferably related to Violence against women and girls, women’s rights and gender equality, economic empowerment, capacity on gender responsive planning, budgeting and monitoring as well as Gender disaggregated data.

Knowledge of policy frameworks, planning, reporting, budgeting and monitoring tools/processes at district, provincial and national levels is an asset.

English and Portuguese (written and spoken) is required


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


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