Jobs - 72066- UN Coordination Assistant

UN Coordination Assistant

Location :

Brasília, BRAZIL

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

07-May-17 (Midnight New York, USA)

Post Level :

SB-3

Duration of Initial Contract :

Languages Required :

English Portuguese

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The Resident Coordinator System encompasses all organizations of the United Nations that have operational activities in the country. As the designated Representative of the UN Secretary-General and leader of the UN Country Team (UNCT), the UN Resident Coordinator (UNRC), in consultation with the UNCT, assumes overall responsibility and coordination of the developmental activities of the UN carried out at country level. The UNCT is composed of representatives of the UN funds, programmes, specialized agencies, entities and non-resident UN agencies.

The UN Country Team in Brazil has various working structures to ensure a coordinated interagency action in the country, and implement joint activities under the leadership of the Resident Coordinator. The Interagency Working Groups, which respond to the UN Sustainable Development Partnership Framework, are the main mechanism for coordination at the national level and for the joint work of the UN agencies.

The UN Coordination Assistant under the overall supervision of the Resident Coordinator, direct supervision of UN Coordination Officer, in close cooperation with the operations, programme and project teams of the UN System in Brazil and UNDG will provide assistance to the execution of the services at the UN Resident Coordinator’s Office (RCO) by managing data and providing support to the implementation of UN joint activities.

Duties and Responsibilities

The UN Coordination Assistant will provide support to the preparation and implementation of the UNRC/UNCT Work Plan and the UN Sustainable Development Partnership Framework (UNSDPF) focusing on the achievement of the following tasks:

Support to the Results Groups, Thematic Groups, Advisory Groups, and other interagency structures, mainly related to the implementation of their work plans and the advisory on issues related to internal procedures of the UNCT and RCO.
Support the coordination and organization of UN joint activities, such as events, workshops, trainings, meeting, among others.
Prepare correspondence, briefings, reports and other informational materials on relevant themes to the RCO and the UNCT.
Assist in the elaboration of minutes and records of the meetings and retreats of UNCT, RCO, as well as any other high level meeting and retreat.
Support the elaboration of joint projects proposals for prospection of funds and partnerships.
Attend designated meetings on behalf of the UN Resident Coordinator’s Office (RCO).
Replace the Coordination Associate/M&E Adviser during annual or sick leave periods.

In addition, the UN Coordination Assistant will provide support to the implementation of the financial resources management, focusing on achievement of the following tasks:

Proper administration of funds through the preparation of financial reports and required budget revisions.
Administrative support to management of the RCO projects, from procurement/ contracting to follow up of contracts and monitoring of payments/expenditures.
Provision of technical advice and logistical support to mission of non-resident agencies.
Preparation of budget proposals in support to the elaboration of joint projects proposals for prospection of funds and partnerships.
Perform other tasks/functions when required.

The efficient and prompt delivery of services impact on a whole range services and operations in the unit and result in meeting client (internal / external) needs and satisfaction.

Competencies

Core Values/Guiding Principles:

Integrity:

Demonstrating consistency in upholding and promoting the values of the United Nations in actions and decisions, in line with the UN Code of Conduct.

Cultural Sensitivity/Valuing diversity:

Demonstrating an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrating an international outlook, appreciating differences in values and learning from cultural diversity.

Core Competencies:

Ethics and Values:

Demonstrating / Safeguarding Ethics and Integrity.

Organizational Awareness:

Demonstrate corporate knowledge and sound judgment.

Working in Teams:

Acting as a team player and facilitating team work.

Self-management and Emotional intelligence:

Creating synergies through self-control Conflict Management / Negotiating and Resolving Disagreements.

Knowledge Sharing / Continuous Learning.

Learning and sharing knowledge and encourage the learning of other.

Innovation - Ability to make new and useful ideas work

Adapts ideas to context

- Adapts deliverables to meet client needs

- Interprets policy within context and applies with judgment

- Anticipates obstacles and applies practical solutions

- Embraces new methods

- Continually seeks improvement

- Collaborates to improve methods and delivery

Leadership - Ability to persuade others to follow

Inclusive in decision making

- Seeks and recognizes individual contributions

- Encourages dialogue and acts in accordance with team inputs

- Anticipates and resolves conflict

- Embraces differing opinions seeing them as opportunities for improvement

- Gives credit to others

- Determines appropriate resources, methods, partners, information and solutions

People Management - Ability to improve performance and satisfaction

Seeks opportunities to learn and share

- Demonstrates behaviors such as teamwork, knowledge sharing, maintaining relationships

- Recognizes potential road blocks to completing tasks and seeks guidance from supervisors to address issues.

- Based on formal and informal feedback received, takes action to address areas for growth and improvement

- Encourages team engagement

Communication - Ability to listen, adapt, persuade and transform

Listens to develop awareness for client needs

- Respects difference of opinion

- Finds common ground to solve problems

- Gains trust of peers, partners, clients

- Presents complex, conceptual ideas in practical terms to others

- Ability to draft clearly and concisely ideas and concepts in written and oral form

Delivery - Ability to get things done

Adapts and Implements

- Takes responsibility for addressing critical situations

- Demonstrates commitment to clients and quality

- Works to agreed goals dealing with challenges constructively

- Responsible for project implementation and/or team deliverables

Required Skills and Experience

Education: University degree in international relations, administration, social sciences, development studies or related areas.

Experience:

Required:

At least four years of relevant administrative and programme experience at national or international level.
At least four years of relevant experience on financial reporting and budget management procedures.
Advanced knowledge and experience using Microsoft Office Package, including Excel, Word, Outlook and PowerPoint.

Desired:

Previous working experience with a UN agency or other international organization.
Experience with ERP system, mainly Atlas (PeopleSoft).
Proven working experience with themes related to the UN mandate, mainly in human rights issues, promotion of gender equality, combat of racism, youth and/or sustainable development goals.
Experience in coordination in the UN System would be an advantage.

Languages:

Fluency in Portuguese and English. Knowledge of other UN languages will be considered an asset.

Applicants must be Brazilian nationals, or have permission to work in Brazil.

>>> SUBMISSION OF APPLICATIONS <<<

Click "Apply Now". After filling the fields and clicking in "Submit Application", you MUST attach in the next page (upload resume) the UNDP Personal History Form - P11 (instead of your CV).

Only applications made on UNDP Personal History Form - P11 and submitted on time in the UNDP Jobs System will be examined.

All applications will be treated with the strictest confidence. Due to the volume of applications received, receipt of applications cannot be acknowledged individually. Only short-listed applicants will be contacted.