UN WOMEN Jobs - 72345- UN Women: Finance Specialist, Asset and Revenue Ma

UN Women: Finance Specialist, Asset and Revenue Management

Advertised on behalf of

UN WOMEN

Location :

New York, UNITED STATES OF AMERICA

Type of Contract :

FTA International

Starting Date :

Application Deadline :

26-May-17 (Midnight New York, USA)

Post Level :

P-3

Duration of Initial Contract :

1 year

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Division of Management and Administration is responsible for the planning, allocation and management of financial, asset management, administrative resources including information communications and technology, the effective and efficient delivery of essential operations services in UN Women, continuous development and improvement in operations, policies, and methods to align with UN Women and stakeholders’ evolving business needs and advisory support to the Executive Director in the formulation and implementation of the UN Women overall mission, strategy and plans of actions.

Under the overall guidance of the Chief of Accounts and the daily supervision of the Finance Specialist, Asset and Revenue Management Unit, the Finance Specialist, Asset and Revenue Management is responsible for the management, oversight and effective control of UN Women programme and project financial resources, timely and effective delivery of financial services ensuring compliance with UN Women Internal Control Framework, financial rules, regulations, policies, procedures and approved allocations. The Finance Specialist also contributes to the development of financial policies, rules, procedures, systems and tools to ensure efficiency and efficacy in financial management and operations.

Duties and Responsibilities

Provide financial management and analysis services

Review, recommend and implement and/or verify financial transactions/activities, recording/reporting system and audit reports and ensure full compliance with and consistent approach to UNW internal control framework and financial rules, regulations and strategies;
Review, recommend and oversee the financial business processes and use of Atlas system and sub-modules to ensure accurate and complete reporting of financial transactions by UNW staff and the timely flow of financial information in UNW for management, monitoring and oversight purposes.

Approving and certifying function

Perform delegated approval functions;
Verify and approve Donor Agreements via the Donor Agreement Management System (DAMS);
Verify and approve revenue and bill plan transactions including approval of contribution deposits application in Atlas, including amendments in accordance with signed donor agreements and funds received;
Ensure accurate and complete revenue transactions in accordance with UN Women’s revenue recognition policy.

Monitoring, oversight and control

Monitor financial systems, in particular in ATLAS Contracts module, DAMS and ATLAS Asset module and reports for unusual activities, transaction, investigate anomalies;
Report to the Chief of Accounts findings and recommendations for actions/decisions.

Advisory support and technical guidance

Provide recommendations to Unit Head and Chief of Accounts for improvements to existing reports and development of new reports;
Pursue and resolve any assets management discrepancies and liaises with the Information Systems and Telecommunications team for any invalid cases and to be provided fixes as required;
Provides support and advice on policy for both Assets and Revenue Management to Regional Offices and Field Support Offices for both Revenue and Assets Management.

Revenue Management

In accordance with the timelines required by Chief of Section:

Ensure accurate recording and appropriate classification of revenue and accounts receivable in accordance with IPSAS Standards;
Ensure timely identification and application of funds;
Monitor accounts receivable balances and ensure timely collection;
Ensure timely resolution of foreign exchange differences arising from revenue and accounts receivable transactions;
Review ageing of Accounts Receivable balances and assess adequacy of bad debts provisions;
Financial Oversight: scrutinize exception reports to identify unusual revenue and accounts receivable transaction and activity and promptly investigate and inform the Unit Head where satisfactory answers are not obtained;
Reconcile on monthly basis the revenue transactions in Atlas contracts module to general ledger, ensuring that the clearing account is reconciled, as well as the Accounts Receivable report per contracts module is reconciled to general ledger accounts receivable balance;
Ensure transactions in revenue, un-applied deposits, accounts receivable and clearing account are completed on monthly basis; and resolution of reconciling items;
Ensure all general ledger transactions recorded in general ledger are supported by audit work paper file, reviewed for accuracy and completeness on monthly basis;
Manage bi-monthly, mid-year and annual year-end cut-off and closure in accordance with IPSAS and UN Women’s revenue recognition policies in accordance with timetable as determined by Chief of Accounts;
Prepare monthly revenue management report deliverables in accordance with deadlines;
Prepare revenue financial reports required by Unit Head;
Follow up and/or take prompt action to respond to audit and other findings in relation to revenue management, including incorporating recommendations in development in policies, procedures and practices.

Asset Management

Within delegated authority, responsible for the following duties:

In close liaison with Chief of Accounts and Chiefs of Procurement, Budget and Facilities Sections at UN Women Headquarters in New York, contribute to and implements management of fixed asset policies and framework, including the development of UN Women specific guidelines;
Oversee the proper maintenance of the fixed asset register by ensuring recording information related to fixed assets is accurate and complete and verifying the integrity of such information. Information includes but is not limited to: data relating to the stewardship and control of fixed assets; costs related to the acquisition and disposal (including transfers and retirement) of fixed assets; expenditures related to fixed assets; depreciation charges; impairment charges;
Ensure proper systems are in place for the accurate tracking of existing fixed assets, manages the periodic physical verification and annual useful lives review process;
Undertake analysis for fixed assets on a regular basis and oversees the proper maintenance of financial records in accordance with International Public Sector Accounting Standards (IPSAS) Policy Framework and related UN IPSAS policies. Activities include but are not limited to:
- Reviewing and approving depreciations monthly, impairments, revaluations, asset retirement obligations (AROs) as required;
- Preparing the Annual Useful life review and Impairment review;
- Reviewing and updating detailed schedules including annual additions and disposals, accumulated depreciation, and roll-forward tables;
- Closing out accounts at six-monthly and year-end reporting dates and supporting reconciliation of accounting balance of fixed assets; Preparing audit schedules relating to fixed assets, preparing financial schedules and footnotes, and responding/implementing, as appropriate, in a timely manner to auditor’s queries and/or recommendations;
- Maintaining fixed asset sub-ledgers including data entry or import of capital equipment into fixed asset sub-ledgers and review of supporting documentation, as needed;
Confirming the accuracy and completeness of fixed asset records including system updates, manual journal entries, account reconciliations, and analyses;
Implement and maintain the fixed asset accounting framework at UN Women in line with the framework established in the standard operating procedures (SOPs) by:
- Ensuring compliance with UN Women's Accounting policy manual and Programme and Operations manual relating to fixed assets; developing and maintaining fixed asset accounting standard operating procedures (SOPs) as required;
- Reviewing, documenting and improving existing guidelines and instructions for all fixed asset related processes.
Prepare different related reports for Management, prepare data-base trend analysis, as required, and provide recommendations for improvements to Management;
- Ensures accuracy and integrity of information in fixed asset register by: Monitoring the established system of controls, procedures and forms for the recording of fixed assets;
- Implementing SOPs, monitoring key performance indicators (KPIs), and analyzing financial records;
- Monitoring compliance with accounting and business policies.
Support the strategic property management function. Activities include, but are not limited to:
- Making recommendations on improvement of asset utilization and disposal;
- Identify areas for improvement, ensuring compliance with performance management policy and preparing reports and trend analysis to support performance management analysis conducted by UN Women;
- Engaging with field offices to understand their capital expenditure plans (CAPEX) and business needs.

Knowledge management and capacity building

Contribute to and actively promote the automation of UN Women revenue and receivables reports as well as UN Women asset management reports;
Contribute to the development of accounting policies, procedures, internal control, business flows, reporting and systems;
Identify, participate in the development and/or recommend enhancement/updates/improvement in Atlas financial modules and DAMS;
Capture, synthesize and/or codify lessons learned and best practices in financial management and services. Disseminate to clients and stakeholders as appropriate to build capacity and knowledge;
Design and/or introduce, learning tools, best practices and innovations in financial business operational practices and management;
Provide guidance in relation to IPSAS accounting and makes appropriate recommendations to Finance and/or Management for changes in accounting policy;
Act as knowledge expert on Enterprise Resource Planning (ERP) system People Soft (Atlas) Asset Module and assists with the maintenance of fixed asset ledgers within the Atlas fixed asset management module, which includes configuration, master data maintenance, depreciation calculations and reporting.

Audit

Prepare responses to internal and external audit inquiries and other findings related to financial management of revenue and assets for review/approval by Chief of Accounts;
Follow up and/or take prompt action to respond to audit and other findings on financial management of revenue management including incorporating recommendations in development in policies, procedures and practices.

Supervisory and other responsibilities

Supervise Finance Associates and monitor progress and provide guidance and direction to the staff as necessary to ensure goals and objectives are achieved;
In conjunction with the Facilities Specialist, will provide supervision of the Asset Management Associate, including inputs to annual work plan for Assets and staff member as well as performance review;
Rotate duties within the Finance Section at similar level at the request of Chief of Accounts for cross training and reassignment, or coverages of absences as necessary to the functioning of the Finance Section;
Perform other responsibilities as requested by Unit Head or Chief of Accounts.

Key Performance Indicators

The key results for assets are to enhance asset management and oversight of UN Women’s assets across the entity to ensure that regular monitoring and remedial actions are taken; training on policies are reiterated; early detection of issues to be addressed; and accurate and timely reconciliation of asset module to general ledger.

The key results for revenue have an impact on the effective and efficient management of UNW regular and non-core resources. Sound policies and advice, proper oversight, control and monitoring of program and project resources, and timely and accurate financial reporting enhance the UNW reputation with governments, donors as a trusted partner and reliable custodian of funds and fosters a culture of accountability.

Reports delivered on time, with accurate information
Financial information on Donor Agreements in DAMS are correct
Assets management discrepancies are resolved within the agreed timelines
Recording and classification of revenue are correct and accounts receivable are in accordance with IPSAS Standards
Fixed Asset Register is properly maintained
Lessons learned are synthetized and shared as requested by supervisor

Competencies

Core Values:

Respect for Diversity
Integrity
Professionalism

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies: http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf

Functional Competencies:

Strong knowledge and expertise in accounting and reconciliations
Solid knowledge of complex financial rules and regulations, preferably UN/UNDP/UNW Financial Rules and regulations
Demonstrated business acumen and judgment
Conceptual/strategic skills and success in implementing financial re-engineering, management systems development, policy design, innovation and knowledge product development
Solid knowledge and experience in the application of complex financial systems and modules (such as Atlas)
Advance knowledge of spreadsheet and database packages

Required Skills and Experience

Education:

Advanced (Masters) University Degree in Finance/Accounting, or a professional accounting qualification from an internationally recognized institute of accountancy;
Professionally qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.

Experience:

Minimum 5 years of extensive and progressively responsible experience in accounting, financial management, with at least (2) years of which should be at the supervisory level, in a large international and/or corporate organization preferably in the UN system and its organizations;
Experience in the usage of office software packages (MS Word, advanced Excel, etc) and advance knowledge of spreadsheet and database packages;
Experience of IPSAS or IFRS highly desirable.
Experience in web based management systems and ERP financial systems such as PeopleSoft, including revenue contract module and assets module is highly desirable;
Experience in asset accounting and/or management is highly desirable.

Language:

Fluency in English is required;
Knowledge of the other UN official working language is an asset.