UNDP Jobs - 72494- State Program Manager – Finance and proposal Exami

State Program Manager – Finance and proposal Examination (For Indian Nationals only)

Location :

Chandigarh, Haryana, INDIA

Type of Contract :

Individual Contract

Starting Date :

03-Jul-2017

Application Deadline :

04-Jun-17 (Midnight New York, USA)

Post Level :

National Consultant

Duration of Initial Contract :

Three Months.

Languages Required :

English

Expected Duration of Assignment :

Extendable to one year and beyond on the basis of periodic appraisals

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Note- It is a very immediate requirement and successful candidate will have to join within a week of awarding assignment.

According to Census 2011, India has 55 million potential workers between the ages of 15 and 35 years in rural areas. At the same time, the world is expected to face a shortage of 57 million workers by 2020. This presents a historic opportunity for India to transform India rural youth into a powerful demographic dividend that can help realize the nation’s ambitious target of skilling 500 million by 2022 and contribute to its economic growth agenda. The Ministry of Rural Development, GOI is a critical partner to this national agenda and aims to contribute to the same through the Deen Dayal Upadhyay Grameen Kaushalya Yojana (DDU-GKY).

DDU-GKY follows a 3 tier implementation model with its national team providing policy, funding and technical facilitation support; the state governments, through the State Rural Livelihood Mission ( SRLM) / State Skills Mission (SSM) providing co-funding and implementation support; and the Project Implementing Agencies (PIAs implementing skill training and placement projects. States are divided into Annual Action Plan (AAP) states which are states that have internal institutional capacity to implement DDU-GKY based on an approval of its annual plan by MORD. The other states are Year Plan (YP) states that are yet to build their institutional capacity and for whom MORD, GOI directly approves and implements projects under the programme.

The Government of Haryana is implementing DDU-GKY and UNDP is seeking services of a consultant to support the PMU.

Duties and Responsibilities

The incumbent will be responsible for

Assessing project and program finance;
Financial examination and appraisal of proposals submitted by PIAs;
Working with the state government on securing the state share;
Perform financial performance management of grant receiving entities including assessments against physical and financial targets;
Audit and account finalization, generation of fund utilization certificates and fund management;
Understanding and use of fund management and distribution systems.

The incumbent will work closely with the DDU-GKY COO and other colleagues and team members on the above mentioned tasks.

Impact of Results

Undertaking project appraisals and associated due diligence required to be undertaken by the SRLM before submitting the recommendations and ratings on the project submissions
Understanding and updating data on the Public Financial Management System (PFMS) used by MORD and Technical Support agency for fund disbursement particularly the Central Share of the project and administrative cost support;
Closely collaborating with the Rural and Finance departments to ensure that the state funds are allocated and reflected on the PFMS in a timely manner; regular updates required by the state and MORD are provided on time;
Ensuring disbursements to PIAs are made in a timely manner based on their fulfilling the criteria for the payment re-imbursements during the project cycle;
Ensuring PIAs submit their financial claims along with the required documentary proof to be able to receive disbursements on time
Training PIA staff in using the PFMS and ensuring that no information lag on updating PFMS;
Organize training and capacity building workshops for PIA staff on project budgets and costs, Common Cost Norms that are notified and all notifications by MORD on revisions in project and administrative cost norms;
Assisting the TSA on locally organizing the verification of all financial claims submitted by the PIA;
Making regular visits to the PIAs central office and training centers to ensure proper record of expenditures are maintained in the designated Standard Formats (SFs) notified by MORD from time to time; making sure that all notifications issued by MORD reaches PIAs in a timely manner and PIAs are given adequate information and clarification on the notifications;
Ensuring all state financial reports that need to be submitted to MORD or CTSA and the state department are prepared in a timely manner following the designated formats;
Work closely with the State, CTSA, MORD team to troubleshoot any financial or payment related bottlenecks in disbursing payments to PIAs;
Assisting the CTSA on all aspects of financial monitoring and ensure timely audits are conducted;

Expected Deliverables

Preparation of Project Financial reports and timely updation of PFMS;
Preparation of monthly, quarterly, half yearly and yearly financial reports of overall PIA expenditure;
Ensure timely disbursement of state share to CTSA and submission of claims and disbursements to PIAs.

Competencies

Core Competencies

Ethics and Values: Demonstrate and safeguard ethics and integrity;
Organizational Awareness: Demonstrate technical knowledge and sound judgment;
Development and Innovation: Take initiative and present original writing skills using intelligent and professional inputs;
Work in teams: Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds;
Communicating and Information Sharing: Facilitate and encourage open communication and strive for lucid communication;
Self-management and Emotional Intelligence: Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others;
Continuous Learning and Knowledge Sharing: Encourage learning and sharing of knowledge;
Appropriate and Transparent Decision Making: Demonstrate informed and transparent decision making.

Functional Competencies

Demonstrate knowledge of financial rules, regulations and policies of the government;
Experience in oversight of large development project budgets;
Ability to engage with Senior Government officials;
Proficiency in Microsoft Excel, Powerpoint and Word;
Ability to work independently with limited instruction;
Excellent financial report writing skills.

Required Skills and Experience

Academic

Chartered Accountant with 4 years’ experience or M.Com / MBA (Finance) with 7year’s experience.

Experience

Should have relevant technical and managerial experience in financial monitoring and evaluation of projects;
Proven experience in Project appraisal from financial risk perspective, project financial performance management;
Experience in conducting audit, finalization of accounts and management of audit preferred;
Experience in developing financial process and systems for development projects;
Prior experience in financial management of work bank projects is desirable;
Knowledge and experience of government financial rules (GFR/DFR) is desirable.

Language Requirement

Fluency in English and Hindi is required. Excellent writing and verbal skills.

Duty Station

The Consultant is required to report regularly to the office as per the State Government policy; Relocation expenses, if any would be borne by the successful Consultant.

Institutional Arrangement

Contracted consultant will submit the monthly progress report duly certified by reporting officer;
Contract will be administered by UNDP on behalf of the Government of Haryana;
Consultant will be entitled for leaves of 2 days per month (non-encashable).

Schedule of Payments

Consolidated monthly Fee (Remuneration) of Rs. 70,000/- payable upon submission of monthly progress report certified by the reporting officer.

Documentation required

Personal CV, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.

Evaluation Method and Criteria

Shortlisted candidates may be called for an interview, shortlisting would be done based on the following criteria:

Educational Qualification: 50 points;
Relevant Experience : 50 points;

Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for further process.

Notes

Miscellaneous charges i.e. internet, phone, relocation charges, local travel etc. would not be reimbursed separately;
Individuals working with institutions may also apply, contract would be issued in the name of institution for the specific services of individual;
Consultant may have to arrange his own computing equipment.

For any clarification please write to ic.india@undp.org