UNDP Jobs - 72564- Internship - Administration Assistant

Internship - Administration Assistant

Location :

Windhoek, NAMIBIA

Type of Contract :

Internship

Starting Date :

01-Jul-2017

Application Deadline :

02-Jun-17 (Midnight New York, USA)

Post Level :

Intern

Duration of Initial Contract :

3 months

Languages Required :

English

Expected Duration of Assignment :

6 Months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the guidance and direct supervision of the UN Resident Coordinator (RC), the staff of the UN Resident Coordinator’s Office (RCO) strengthens capacity of the UN Country Team (UNCT), analyzes political, social and economic trends and provides inputs to preparation of country programming products including the Common Country Assessment (CCA) and United Nations Partnership Framework (UNPAF), supports the national strategies setting, provides assistance to development and implementation of the collaborative and joint programmes and monitors progress towards the Sustainable Development Goals (SDGs) and Global Conferences, provides support to agencies without field representation to access national systems and for national counterparts to access the expertise of agencies without field representation;

Duties and Responsibilities

The intern, under the overall supervision of the Resident Representative/Coordinator and day-to-day supervision by the UNDP Executive Associate to the RC, will undertake the following assignments:

Assist the UNDP RR/RC office to perform its functions related to supporting the United Nations Development Programme, programming work in Namibia;
Support the UNDP RR/RC team with information flow in the office and maintain a follow up matrix on circulation and outstanding files and general correspondence, including electronic filing and administration;
Support, when needed, the work of specific UN SDG and UNDP DRR activities including drafting programme related activities;
To undertake other assignments as may be decided by the supervisors and in the absence of the Executive Associate to the Resident Representative to man the desk;

Competencies

Core Competencies:

Excellent communication skills;
Excellent organizational skills;
Attention to detail;
Identifies priority activities and assignments;
Works collaboratively with colleagues to achieve organizational goals;
Maintain confidentiality.

Required Skills and Experience

Education:

Student currently enrolled in a Master, or recently completed a Bachelor or Master in Social Sciences, Development Studies, International Relations, Business Administration, Economics, Management Studies, or related fields.

Experience:

Sound knowledge in computer skills (eg. website creation), video skills are desirable;
Organizing events, communication and office management experience are desirable;

Language Requirements:

Fluency in English;
Working knowledge of another UN language is an asset;

Conditions:

Any individual hired under these conditions are not staff and therefore, are not covered by UN Staff Regulations and Rules;
UNDP internship programme does not provide a salary or remuneration for the internship;
All the expenses connected with the internship will be borne by the intern, sponsoring Government or institution;
UNDP accepts no responsibility for costs arising from accidents and/or illness or death incurred during the internship;
The intern is responsible for obtaining necessary visas and arranging travel to and from the duty station where the internship will be performed;
Interns are not eligible to apply for, or be appointed to, any post in UNDP during the period of the internship or for six months immediately following the expiration date of internship;
The intern must provide proof of enrollment in health insurance plan;
Interns are not staff members and may not represent UNDP in any official capacity.