UNDP Jobs - 72654- Administration and Finance Officer

Administration and Finance Officer

Location :

Kathmandu, NEPAL

Type of Contract :

Service Contract

Starting Date :

01-Aug-2017

Application Deadline :

09-Jun-17 (Midnight New York, USA)

Post Level :

SB-4

Duration of Initial Contract :

Six months

Languages Required :

English

Expected Duration of Assignment :

June 2018

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The Local Governance and Community Development Programme (LGCDP)-II implemented by the Ministry of Federal Affairs and Local Development (MoFALD) and supported by a range of development partners, is transitioning into the Sub National Governance Programme in the context of the new federal Constitution. The Constitution has envisioned the three tiers of government system; federal, provincial and local. The rights and responsibilities of the three tiers of governments are prescribed in the Constitution.

With this background, the LGCDP II has been extended for one more year as a transition to sub national governance programme with the objective of supporting institutionalization of sub national governance for smoother and efficient transition management. As part of the Transition to Sub National Governance Programme, the Policy and Programme Support Facility (PPSF), a UN Joint Programme (UNJP), provides technical assistance (TA) for the effective implementation of the larger Programme.

Under the overall supervision of the National Project Director (NPD) and day-to-day supervision of the National Project Manager (NPM), and the Deputy National Project Manager cum Capacity Development Specialist (DPM/CDS), the Administration and Finance Officer is responsible for providing overall financial and day to day operational support for smooth and effective implementation of the programme activities of the Transition Programme.

Duties and Responsibilities

General:

The Administration and Finance Officer will provide finance and administrative cum operational support to MoFALD and Programme Coordination Unit (PCU) to achieve the goal, purpose, outcomes and outputs of the Programme. S/he will work closely with Chief of Federal Affairs Division/Federal Affairs Section and will provide financial and operational support to the National Project Manager (NPM) and Deputy NPM cum CD Specialist on day to day basis. S/he will be ultimately accountable to the NPD. S/he will be expected to collaborate and coordinate with all the Division/Section of MoFALD and PCU’s specialists as well as Provincial Support Units in relation to financial, administrative and operational matters for effective implementation of programme activities.

Payments of all programme expenses and maintaining records on financial accounts, personnel, procurement and inventory;
Timely and duly preparation and monitoring of procurement plans for the programme;
Assist National Project Manager (NPM) as well as Deputy NPM cum CD Specialist for preparing work plan, expenditure reporting, donor reporting and other financial reporting;
Assist in administrative work and provide logistic support for smooth implementation of programme;
Provide logistic support to conduct the training, workshop and seminars;
Assist in annual audit exercise, ensure availability, efficient deployment and regular maintenance of programme equipment, including vehicle (s), computers, and other equipment for operational purposes;
Handle petty cash and reimbursement of petty cash bills;
Prepare various contractual documents related to procurement of goods and services ensuring adequate protection of the interest of the programme and follow-up on the status of the contracts;
Maintain up-to-date personnel files, employment contracts systematically and periodically report to the Line Manager on the necessary follow-up actions;
Maintain complete sets of books of account according to the principles of accounting and update on a daily basis;
Also keep record of the disbursements made from UNDP, UNCDF and UNV and by other Donor Partners (DPs) supporting the TA for the programme;
Keep abreast of the financial regulations of the Government regarding the taxation and ensure compliance of all the provisions of National Implementation Modality (NIM) Guidelines of UNDP regarding personnel management, procurement, subcontract and financial management;
Prepare correspondence related to administrative and financial matters for signature of Line Manager and/or National Project Director or National Project Manager;
Ensure that vehicle log books are systematically maintained by the Driver, vehicles are in proper condition and office supplies are well stocked and properly accounted for;
Perform other administrative and financial duties related to the programme as assigned by National Project Manager, Deputy NPM and Project Management.

Gender

Ensure gender and social inclusion initiative are implemented as the cross-cutting issue in every aspect of the programme budget and adequately reflect to gender responsive budget as applicable to the programme components.

Competencies

Promotes sharing of knowledge and experience, and actively works towards continued personal learning and development;
Good practical knowledge of inter-disciplinary development issues;
Ability to go beyond established procedures and models, propose new approaches which expand the range of projects;
Builds strong relationships with all partner, focuses on impact and results and responds positively to critical feedback;
Consistently approaches work with energy and a positive, constructive attitude;
Remains calm, in control and good humored even under pressure;
Proven networking, team building, organizational and communication skills;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Fulfils all obligations to gender sensitivity and zero tolerance for sexual harassment.

Required Skills and Experience

Education:

Completion of Master’s degree or Bachelor degree in Management, Economics, Accounts or related field.

Experience:

3 years of experiences for Master's degree or 7 years of experiences for Bachelor’s degree;
Experience in finance and administration in donor funded programme/projects or other related organizations;
Should possess a good financial accounting and reporting knowledge as well as exposure in administration of programme;
Must have excellent skills in computers (Windows, Word, Excel, and Power Point);
Should be able to operate financial packages independently.